Agenda of Ordinary Council Meeting - Wednesday, 10 September 2025

Ordinary Council Meeting Minutes

20 August 2025

MINUTES OF Carterton District Council
Ordinary Council Meeting
HELD AT THE Carterton Events Centre, 50 Holloway St, Carterton
ON Wednesday, 20 August 2025 AT 2:30 pm

PRESENT: Mayor Ron Mark, Deputy Mayor Steve Cretney, Cr Brian Deller, Cr Robyn Cherry-Campbell, Cr Steve Laurence, Cr Grace Ayling (via videoconference), Cr Lou Newman, Cr Steve Gallon, Joel Ngātuere (Ngāti Kahukuraāwhitia)

IN ATTENDANCE: Geoff Hamilton (Chief Executive), Solitaire Robertson (Group Manager Planning and Regulatory), Glenda Seville (Group Manager Community and Facilities), Johannes Ferreira (Group Manager Infrastructure), Marcus Anselm (Communications and Engagement Manager) via videoconference, Robyn Blue (Democratic Services Officer), Katrina King (Democratic Services Officer)

1 Karakia Timatanga

The meeting opened with a karakia by all members.

2 Apologies

There were no apologies received.

3 Conflicts of Interests Declaration

There were no conflicts of interest declared.

4 Public Forum

There was no public forum.

5 Discussion of Public Forum

Not applicable.

6 Youth Council views on agenda items

Nil.

7 Confirmation of the Minutes

Nil.

8 Reports

8.1 Local Water Done Well - Adoption of Water Services Delivery Plan

1. Purpose

For Council to:

· consider adoption of the Carterton District Water Services Delivery Plan (WSDP).

· consider approving the joint Wairarapa – Tararua Commitment Agreement.

· note the consolidated joint Wairarapa - Tararua Water Services Delivery Plan, and

· consider approving these for submission to the Department of Internal Affairs.

NOTED

· CDC Chief Executive, Geoff Hamilton, noted the following:

o The paper presented in the council meeting is a reflection of over four years of work and re-work on Water Reforms which have been progressed by both Labour and National, Act NZ First coalition governments.

o At the Council meeting on 9 July 2025 Council requested Officers develop a WSDP for a Wairarapa-Tararua WSDP, but continue with a plan for a stand-alone WSDP as a back-up option.

o Masterton, South Wairarapa and Tararua District Councils have today all passed joint Wairarapa-Tararua LWDW WSDP resolutions without changes or amendments.

o Should Council wish to proceed with a stand-alone option, resolutions have been prepared for that course of action.

o The CE has received legal advice regarding the effect of changes in modelling assumptions on Council’s ability to rely on LWDW Consultation (legal advice attached to the report). This advice notes that the purpose of LWDW Consultation was to help Council decide the best way to deliver water services. It was not a consultation on the price of water services. Modelling assumptions have been updated since the consultation, including a more conservative approach to expected capital efficiencies within the joint WSO. Forecast prices after ten years were estimates, based on assumptions, and should be considered accordingly.

o The CE discussed with the Department of Internal Affairs (DIA) the question of whether Affordability measures will be taken into account in considering approval of a WSDP. The DIA confirmed that this is not a factor in their decision-making process.

o The regulatory regime included in Bill 3 contains a number of steps that regulators can take to help guide WSOs achieve compliance, and affordability. The most relevant of these is Information Disclosure – seeking information from the WSO on how they plan to achieve these twin goals. The Regulator for WSOs has not been granted automatic powers to set prices or over-ride non-harmonisation clauses agreed between Councils. Officers consider the risk of the non-harmonisation clauses being over-ridden by the Regulator as low, or very low within the 9 year exclusion period.

o Officers have received feedback from DIA that should Council decide to proceed with a stand-alone option it is likely that DIA would step in to support the four councils to resolve the issues with a view to getting a joint WSDP submitted within the legislated timeline. The deadline for submission remains 3 September 2025.

· There was lengthy discussion by the elected members about the benefits, disadvantages and risks of the following options:

o Option 1 - choosing a standalone in-house CDC Water Services Entity

o Option 2 – choosing a standalone CDC Water Services Organisation (WSO) that would be structurally separate from Council

o Option 3 – joining the Joint Wairarapa-Tararua WSO.

Key discussion on the advantages, disadvantages and risks of each option follows:

Option 1

· A CDC standalone option may have difficulty retaining specialist waters staff.

· Limitation of borrowing with a CDC standalone option would be counterbalanced by the lower 175% to revenue measure being based on total council revenue, not just water services revenue. At 30 June 2025 Council’s net debt was 88% debt to revenue.

· Continuing with Option 1 may create political risks as the Government has been clear that it prefers councils working together to form joint WSOs.

Option 2

· A structurally separate WSO is likely to attract less immediate attention from water services economic regulators and central government.

· The key risks are similar to Option 1, for example, the possible reduced ability to attract skilled staff. However, this option increases the risk that the LGFA maximum 500% debt cap may be insufficient to fund major capital upgrades should these become necessary, particularly after 9 years.

· This option would crystalise the risks around stranded overheads as the entity would be structurally separate from other council activities.

· There would be additional costs to create a new legal entity and separate assets, and implement new financial and operational systems, and new governance and management structures.

Option 3

· A structurally separate, joint WSO would attract less attention from water services economic regulators and central government.

· The joint WSO may be better able to attract skilled staff, and there would be improved staff development opportunities.

· Under this option, capital efficiencies are anticipated to accrue at around 4-6% over time.

· A minimum nine-year harmonisation period has been agreed, and the ability for the regulator to override this is considered to be low.

· The four councils will be able to borrow from the LGFA as a single entity, and spare borrowing capacity will be able to be used in times of need by other councils,

· The risk of a separate governance Board setting direction for the WSO would be managed by a Letter of Expectations.

Councillors for the decision of a joint WSO stressed the need to take a longer term view, noting there would be benefits to the Wairarapa as a whole. It was noted that the policy intent is for regional entities, the long-term benefits would outweigh CDC being stand-alone, and 70% of those who provided a submission supported the joint WSO option.

Councillors against the decision of a joint WSO noted there was no difference in costs between a standalone and joint option for 9 years, being “in house” would reduce stranded overheads, and the need to wait to make a fully informed decision. They emphasised they were making the decision for Carterton, not the Wairarapa.

Recommendations

That the Committee:

· Receives the report.

Cr R Cherry-Campbell / Cr B Deller

CARRIED

· Approves the attached Water Services Delivery Plan for Carterton District Council as part of a Wairarapa-Tararua Water Services Organisation for submission to the Department of Internal Affairs.

Mayor R Mark / Cr S Laurence

For – Mayor R Mark, Cr B Deller, Cr R Cherry-Campbell, Cr S Laurence

Against – Deputy Mayor S Cretney, Cr L Newman, Cr G Ayling, Cr S Gallon

Casting vote – Mayor R Mark

CARRIED

c) Approves the attached Commitment Agreement to be submitted to the Department of Internal Affairs in support of the Water Services Delivery Plan.

d) Delegates authority to the Chief Executive the ability to make final changes to the Water Services Delivery Plan and Commitment Agreement, prior to Chief Executive certification of the plan and submission to the Department of Internal Affairs.

e) Instructs the Chief Executive to begin preparation of the Water Services Organisation Constitution and Shareholders’ Agreement in line with the Commitment Agreement.

f) Notes that final form versions of the Constitution and Shareholders' Agreement will be brought back to the Council for approval.

Cr R Cherry-Campbell / Cr Laurence

For – Mayor R Mark, Cr B Deller, Cr R Cherry-Campbell, Cr S Laurence

Against – Deputy Mayor S Cretney, Cr L Newman, Cr G Ayling, Cr S Gallon

Casting vote – Mayor R Mark

CARRIED

g) Notes consideration has been given to whether further consultation on LWDW was required, and it was determined that it was not, for a number of reasons including:

i. Consultation was about the future service delivery model for waters, not the price of water services.

ii. Council has considered the views and preferences of persons likely to be affected by, or to have an interest in, the delivery of water services.

iii. Council knows the views and preferences of persons likely to be affected by, or to have an interest in, the future delivery of Water Services; and

iv. Council is aware of the nature and significance of this decision, including its likely impact from the perspective of the persons who will or may be affected by, or have an interest in the decision.

Mayor R Mark / Cr B Deller

CARRIED

8.2 Water Services Delivery Plans - South Wairarapa, Masterton and Tararua District Councils

1. Purpose

To provide Council with the Water Service Delivery Plans from South Wairarapa, Masterton and Tararua District Councils.

NOTED

That the Council:

1. Received the reports.

9 Karakia Whakamutunga

The meeting closed with a karakia by all members.

The meeting closed at 4.28 pm

Minutes confirmed: …………………………………………………

10 September 2025

Date: ...................................................

Ordinary Council Meeting Minutes

13 August 2025

MINUTES OF Carterton District Council
Ordinary Council Meeting
HELD AT THE Carterton Events Centre, 50 Holloway St, Carterton
ON Wednesday, 13 August 2025 AT 1:00 pm

PRESENT: Mayor Ron Mark, Deputy Mayor Steve Cretney, Cr Brian Deller, Cr Robyn Cherry-Campbell, Cr Steve Laurence, Cr Grace Ayling, Cr Lou Newman, Cr Steve Gallon

IN ATTENDANCE: Staff

Geoff Hamilton (Chief Executive), Geri Brooking (Group Manager People and Corporate), Solitaire Robertson (Group Manager Planning and Regulatory), Glenda Seville (Group Manager Community and Facilities), Sara Renall (Senior Communications and Engagement Advisor), Anna Tulloch (Communications and Engagement Advisor), Robyn Blue (Democratic Services Officer)

Youth Council

Josephine Kumeroa (Chairperson)

1 Karakia Timatanga

The meeting opened with karakia by all members.

2 Apologies

There were no apologies received.

3 Conflicts of Interests Declaration

There were no conflicts of interest declared.

4 Public Forum

Simon Casey identified he is a member of the Remutaka Road Action Group, and is seeking a letter of support from CDC for an alternative Remutaka Hill road. Other roading projects are currently being prioritised by Government. For future regional economic growth of Wairarapa, it is crucial for this road to be considered a Road of National Significance and included in the next Regional Land Transport Plan.

The Wellington region Mayoral Forum, and South Wairarapa and Masterton District Councils have written letters of support to the Ministry of Transport (c.c. to NZTA) on this. Support from CDC is needed to add weight to the group’s proposal.

5 Discussion of Public Forum

MOVED

That the Council:

1. Endorses the principle of a new route across the Remutaka Hill.

2. Instructs the Chief Executive, Geoff Hamilton, to write a letter of support to the Minister of Transport for the development of an alternative Remutaka Hill road.

Cr S Laurence / Cr R Cherry-Campbell

CARRIED

6 Youth Council views on agenda items

Josephine Kumeroa, Chairperson of the CDC Youth Council, spoke to Council about the proposed Water Race Oral History project. The Youth Council supported the project and recommended that other funding options for the project could be explored, for example, funding from the Ministry of Culture and Heritage.

The Youth Council supported that a policy and process for CDC submissions on legislative and regulatory changes is developed.

7 Confirmation of the Minutes

7.1 Minutes of the Ordinary Council Meeting held on 14 May 2025

MOVED

1. That the Minutes of the Ordinary Council Meeting held on 14 May 2025 are true and correct.

Cr S Gallon / Cr B Deller

CARRIED

7.2 Minutes of the Extraordinary Ordinary Council Meeting held on 9 July 2025

MOVED

1. That the Minutes of the Extraordinary Ordinary Council Meeting held on 9 July 2025 are true and correct.

Cr R Cherry-Campbell / Cr L Newman

CARRIED

7.3 Minutes of the Ordinary Council Meeting held on 25 June 2025

MOVED

1. That the Minutes of the Ordinary Council Meeting held on 25 June 2025 are true and correct.

Cr G Ayling / Deputy Mayor S Cretney

CARRIED

8 Reports

8.1 Chief Executive Report

1. Purpose

For the Council to be informed on planned Council operational activities, major projects, and other matters of importance and interest.

MOVED

That the Council:

1. Receives the report.

Deputy Mayor S Cretney / Cr L Newman

CARRIED

8.2 Water Race Oral History Project

1. Purpose

For the Council to consider approving unplanned expenditure for the Water Race Oral History Project.

NOTED

· It was suggested that contact be made with the Carterton District Historical Society to explore options for funding Phase 3 of the project.

MOVED

That the Council:

1. Receives the report.

Cr R Cherry-Campbell / Cr S Gallon

CARRIED

2. Approves unplanned expenditure within the Water Race budget of $14,400 + GST for Phase 1 and 2 of the proposed Water Race Oral History Project.

Cr B Deller / Deputy Mayor S Cretney

CARRIED

8.3 Policy and process for CDC Submissions on legislative and regulatory changes

1. Purpose

This paper proposes the development of a framework for CDC submissions on legislative and regulatory changes.

MOVED

That the Council:

1. Receives the report.

2. Instructs officers to draft a Legislative and Regulatory Submissions Policy and associated process for Council to consider adopting.

Cr G Ayling / Cr B Deller

CARRIED

3. Notes the draft Submissions Policy and associated process will be presented for consideration at the Policy and Projects Committee meeting before the end of the calendar year.

Cr R Cherry-Campbell / Cr S Laurence

CARRIED

8.4 Amendment to Fees and Charges 25/26

1. Purpose

For Council to approve amendments to the Fees and Charges for 2025/26 document.

MOVED

That the Council:

1. Receives the report.

2. Approves the updated Carterton District Council Fees and Charges for 2025/26.

Cr S Gallon / Deputy Mayor S Cretney

CARRIED

8.5 Proposed District Licencing Committee Transitional Arrangements through the 2025 Triennial Election Period

1. Purpose

To seek Council’s agreement to appoint commissioners who can serve as chairperson and deputy chairperson of the Carterton District Council District Licencing Committee (DLC) until 30June 2026 to ensure continuity throughout the election period and allow the incoming Council adequate time to review and consider these appointments.

MOVED

That the Council:

1. Receives the report.

2. Recommends that the Chief Executive appoints Cr Brian Deller as Commissioner and Chairperson and Cr Cherry-Campbell as Commissioner and Deputy Chairperson for the District Licencing Committee, until 30 June 2026.

Deputy Mayor S Cretney / Cr L Newman

CARRIED

8.6 Statement of Investment Policy and Objectives (SIPO)

1. Purpose

For Council to approve the updated Statement of Investment Policy and Objectives (SIPO) used by the Investment Committee.

MOVED

That the Committee:

1. Receives the report.

2. Approves the updated Statement of Investment Policy and Objectives.

Deputy Mayor S Cretney / Cr S Laurence

CARRIED

8.7 Updated Policy on Elected Members Allowances and Expenses 2025/26

1. Purpose

For the Council to adopt the updated Elected Members’ Allowances and Expenses Policy effective from 1 July 2025 to 30 June 2026.

MOVED

That the Council:

1. Receives the report.

2. Adopts the outlined amendments in the Elected Members’ Allowances and Expenses Policy 2025/26.

Cr L Newman / Mayor R Mark

3. Agrees to the addition of the Travel Time Allowance and the Security System Allowance to the Policy.

Cr R Cherry-Campbell / Cr S Gallon

CARRIED

8.8 Local Government Official Information and Meetings Act Requests

1. Purpose

To inform the Council of the number of requests under the Local Government Official Information and Meetings Act (LGOIMA) 1987 (the Act) 17 June 2025 to 23 July 2025.

MOVED

That the Council:

1. Receives the report.

Cr L Newman / Cr R Cherry-Campbell

CARRIED

8.9 Service Requests and Complaints

1. Purpose

For the Council to be informed on the Service Requests received June 2025 to 31 July 2025, and Complaints received from June 2025 to 16 July 2025.

MOVED

That the Council:

1. Receives the report.

Cr B Deller / Cr G Ayling

CARRIED

9 Exclusion of the Public

Nil

10 Karakia Whakamutunga

The meeting closed with a karakia by all members.

The meeting closed at 2.45 pm

Minutes confirmed: …………………………………………………

10 September 2025

Date: ...................................................

Ordinary Council Meeting Agenda

10 September 2025

8 Reports

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8.1 Chief Executive Report

1. Purpose

For the Council to be informed on planned Council operational activities, major projects, and other matters of importance and interest.

2. Significance

Unless otherwise stated the matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Community services

Community Funding and Support

Waste Minimisation Grant

One application was received for the Waste Minimisation Rapid Fund in August. Council Officers reviewed the application and confirmed applicant eligibility. Following their review and discussion, Council Officers approved funding of $1,735 to support waste reduction at the Very Carterton Christmas event.

Community Grant Fund

A poster for a workshop

AI-generated content may be incorrect. A total of 55 applications were received during the six-week open period. The allocation committee, made up of four elected members, reviewed all requests in August and distributed funding across both regional and local projects. Our Community and Partnerships Coordinator managed all administration for this grant round, including opening the process, responding to applicant queries, and confirming accountability forms were submitted by previous recipients. All applicants have now been notified of the Grant decisions.

Creative Communities Scheme (CCS) Grants

Round 1 of CCS funding opened on 15 August. The six-week round is being promoted through the Carterton Crier, Facebook, the Council website, and community newsletters.

Grants and Governance Workshops

The Community and Partnerships Coordinator organised two free workshops for community groups—one daytime and one evening session. These workshops support groups in strengthening their grant applications and provide guidance on recent changes to the Incorporated Societies Act.

Neighbourhood Support

Weekly newsletters keep local groups up to date with community news and, every second week, include the NZ Police crime report and safety tips.

This month, the Neighbourhood Support coordinator partnered with Positive Ageing Coordinator to distribute ‘Grab and Go’ emergency preparedness bags to 11 Carterton residents, with support from local churches, the Foodbank, and the Medical Centre.

A group of people posing for a photo

AI-generated content may be incorrect. Our community services team met with regional and national teams to discuss upcoming conference topics, youth engagement, police partnerships, street signage, and ways to strengthen support across Wairarapa. The team also met with regional Emergency Services (NZ Police, FENZ, Wellington Free Ambulance, and WREMO) to explore shared roles in enhancing community safety. FENZ confirmed plans for the Emergency Services Open Day on 16 November 2025 in Carterton.

In addition the team supported the Carterton Christmas Tree project group by creating promotional material.

Walking and Wheels

StoryWalk®

The team also collaborated with the Wairarapa Library Service Programmes and Outreach Specialist to ensure an appropriate story was on display for Te Wiki o te Reo Māori.

Wairarapa Walking Festival (WWF) 2025

The Community Services team has been working with WWF volunteers to finalise the programme for the 2025 Wairarapa Walking Festival. A total of 28 walks have been selected, ranging from mountain treks to coastal strolls, with options suitable for all ages and abilities.

To promote the Festival, we have also partnered with neighbouring Councils and local businesses to install large billboards, and advertising will feature in community papers and the Midweek to help spread the word.

Community Events

A group of people standing together

AI-generated content may be incorrect. On 20 August, we proudly welcomed 13 new citizens to the Carterton District. Our newest community members come from a wonderfully diverse range of backgrounds, including the USA, former USSR, United Kingdom, Germany, Canada, Mexico, India, and South Africa.

The citizenship ceremony was made even more special with the support of St Mary’s School, who contributed to the occasion.

Carterton Daffodil Festival (CDF)

Planning is well underway for the Carterton Daffodil Festival on Sunday, 14 September. With over 140 stall sites already sold, strong entries for the Wai Art Sale, and the daffodils in full bloom, this year’s festival is shaping up to be a fantastic day out.

To make it easier for everyone to join in, we’ve increased the number of shuttles for Middle Run and are trialling a new service direct from Masterton, connecting with the heritage train.

Community Events Information

The Community Events information page on the Carterton District Council website outlines information about the Events approval process here.

Older persons – Te Hōkai Nuku Wairarapa Region Positive Ageing Strategy

Kuia, Kaumātua and older persons network

Staff have been working with Age Concern and Wairarapa Community Networks on a possible handover of the Kuia, Kaumātua and Older Persons Network. Age Concern is expected to take on management of this valuable forum, which brings together organisations supporting older people to discuss issues and opportunities.

Mobility Parking
A review is underway to assess current and future mobility parking needs in Carterton, as forecasts show the number of mobility card holders is set to double.

Climate Change

Carterton’s Climate Change Strategy Implementation Plan

The CDC six year Emissions Analysis report and associated Implementation Plan is scheduled to be considered by the Policy and Projects Committee on 10 Sept.

The report shows little progress in reducing emissions and calls for stronger long-term action. Recent activities include a soft plastics collection trial at New World, selling excess solar power back to the grid, and assessing impacts of Resource Management Act changes. Further investment in reducing groundwater ingress into the wastewater network will also have a positive effect on reducing our biggest emissions activity – managing wastewater.

Legislation Changes and National Direction Instrument changes

Central government is consulting on several Acts and policies affecting councils:

· RMA amendments - (including National Direction Instruments) passed in mid-August.

· Local Government Systems Improvement Bill - (submissions closed 27 Aug) shifts focus to infrastructure and core services; removes the four Wellbeings, and has implications for climate action remain unclear. CDC made a submission on this Bill which is presented to Council for ratification as a separate agenda item at this meeting.

· Fuel Security Plan consultation - overlooks reducing fuel reliance; discussed with Electrify Wairarapa.

A trial Climate Café/Community Forum will launch in October, with two events planned this year.

Conservation Week runs in September (shifting to April from 2026 onwards).

Our Climate Change Coordinator attended the Aotearoa Climate Adaptation Network (ACAN) conference held in Wellington on 30 July–1 August. ACAN consists of over 300 members including scientists, planners, cultural advisors, communicators, engineers, policy people, managers, and more, all currently working in local government in the climate space. Feedback from the conference is that Carterton is comparatively well-placed.

Mayors Taskforce for Jobs Wairarapa

MTFJ is a nationwide movement of mayors advocating for locally led employment solutions through the Community Employment Programme (CEP) and other initiatives. CEP, a partnership between Local Government New Zealand (LGNZ) and the Ministry of Social Development (MSD), is achieving strong outcomes in rural and provincial communities. The programme is driven by mayors working toward the vision of all young people aged 16–24 being engaged in employment, education, or training within their communities.

https://www.lgnz.co.nz/local-government-in-nz/mayors-taskforce-for-jobs/

The Wairarapa MTFJ team continues to support young people into sustainable employment. Since the new contract began on 1 July 2025, seven individuals have been placed in work. This externally funded programme is now delivered in-house by staff, across the entire Wairarapa region, with Carterton District Council as the lead agency.

Event Centre Activities

August was a busy month in the event centre, where we delivered the Wairarapa Business Summit, the close to capacity Fleetwood Mac experience, the ever-popular Annual Rotary Club Book Fair, The Kuranui College Ball, and Wairarapa Bride of the Year.

The events calendar continues to ramp up in the second half of the year, as we enter some of our busiest periods. In September we will have another Operatunity concert, The Wairarapa Youth Orchestra, a Wai Word Film screening event, the annual Wai Art Sale and Daffodil Festival, then following that up with Space Week events and school holidays where we will welcome the Pantoloons back with Cinderella.

In August we updated our bookings policy for the auditorium and meeting rooms, to provide more clarity around commercial vs community rates and a new policy for cancellation of meeting room bookings, so that may be recoup some cost when a booking is cancelled without time to re-book another event.

In staff news, we’ve been focusing on professional development with attendance at various conferences and seminars. Victoria Bates will be attending the NZ Events Association Conference in early September and presenting back to the team some of her key lessons and takeaways.

STATISTICS

July 2025:

Total Audience of public events	968
Public/ticketed events held	8
Commercial Meetings/Events held	13
Community Meetings/Events held	71
Internal/local govt Meetings/Events held	70

Geographical spread of audience surveyed for events during period:

Masterton	64%
Carterton	31%
Greytown	5%

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Sales and Marketing

Facebook & Instagram – Reporting period 1to 31 July 2025.

Wairarapa Events Centre Page Insights

· Reach: The number of people who saw content from our Wairarapa Events Centre pages was 31.7k on Facebook and 1.5K on Instagram

· Page and profile views: The number of times our page was viewed on Facebook was 102K and 5.1K views on Instagram.

· New likes and follows: We’ve increased our Facebook page follows by 27 followers this month and 10 followers on Instagram.

Across the newsletters and feedback forms sent during the month of July we achieved an average open rate of 42.8%. During this period we gained 11 new subscribers. With eDM open rates across all industries typically averaging between 15-25% this is a great result from our newsletter subscribers.

Reach, views and interaction on our social channels have been steady with some subtle increases and decreases since last period. This is to be anticipated considering the frequency and type of events that were occurring during the month of July and in the lead up to early August events. Due to many of our current events being straight hire contracts we will not be doing as much paid advertising so this will also impact reach and visit numbers. We anticipate with upcoming community events include the Daffodil Festival and Wai Art Show in September there will be more online interaction during this period.

Overall, our eDMs are still proving to be a strong communication channel with solid and consistent open rates.

Audience Feedback

Fleetwood Mac Experience

“Rachel Williams - a.k.a Stevie Nicks and her band were star quality.... Well done and thank you!”

“We thought the venue was very good and we enjoyed the Fleetwood Mac Experience”

Facilities and Maintenance

We are implementing a programme of replacing auditorium fluorescent lights with LED battens. We have discovered the fluorescent ballasts on our existing fittings are no longer able to be sourced.

Parks and Reserves

Late winter spray programmes have been completed throughout the town and the team are starting to turn their attention to the spring flush and increased mowing. Scheduled winter tree pruning works have been completed.

Sparks Park entrance has had an upgrade with replacement of entrance gate and boundary fence. We have also improved the car parking by creating a gravel carpark on the berm, resulting in safer all-weather parking, increased capacity, and a more appealing entrance. Wetland plants have been ordered ready for planting at Sparks Park next May/June.

Routine winter works were completed in Carrington Park, with the replacement of solar lights. Preparations are underway to prepare the town centre for Daffodil Festival including placement of the planter boxes. Team have started to schedule in soft plastic pick up from New World, three times a week.

The new wrapping of Carrington Park Toilets is also scheduled to be completed mid-October.

Clareville Cemetery

New signage with cemetery maps were installed, this will provide much needed information for visitors. We installed a new chair while scheduled tree maintenance was also completed.

Swimming Pools

Preparation is underway for the summer season, we have replaced an end-of-life water filter, and the 2025/26 Pool Service contract is under review.

Libraries

Spydus, the library’s LMS (library management system), is being updated to a specifically Carterton environment during September, and some statistics cannot currently be accessed. This will be resolved when the new system goes live in late September. It can be reported, however, that 8,612 hard copy items were issued at the Carterton Library between 1 July and 31 August.

The Carterton Library was closed on Wednesday 27 August due to an unexpected staff shortage caused by illness and the unavailability of casual workers. Regular operating hours resumed on Thursday, 28 August, and the disruption to the public was minimal. This was an isolated incident and is not expected to occur again.

Planning is underway for the Carterton Library to open on Sunday 14 September as part of the Daffodil Festival. There will be crafts for children, a Wairarapa Herb Society display, and a talk from Aratoi about its latest pop-up in the Carterton Library (botanical sketches by Alice Hosking).

Plans are currently being developed for Te Wiki o Te Reo Māori and include a bilingual story time from the Carterton Library Services Manager and the CDC Kaituitui on Thursday, 18 September. To celebrate 50 years of Te Wiki o Te Reo Māori a list of 50 library resources that can assist individuals at every stage of their te reo journey will also be available to patrons from Sunday 14 September onwards. This includes movies on the free Beamafilm platform, and ebooks/audiobooks on the free Libby app.

RFID Project

RFID tagging is almost complete, and the Carterton Library is expected to start using RFID technology for issuing and returning items in mid to late August.

4. Regulatory and Planning

Building services

Resource content decisions are reported at the Policy and Projects Committee and we have 7 active consents at the time of writing.

The building comparison table is shown below. Overall volumes remain very quiet for the period July/August 2025 vs July/August 2024.

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Animal Control

The late penalty fee for dogs not registered was applied on the 20 August, and in the time between 1 August and 20 August the Animal Control Team was proactively contacting over 230 owners via text message or a phone call who had failed to pay their registration fee on time. This produced a successful result with dogs either being registered as soon as possible, or removed from the database due to no longer being in or district or the dog had passed away. Penalties have been applied to approximately 65 dogs. This is a great result given we have over 2,500 dogs registered in our district. From a statistical perspective this equates to approximately 97.4% of our dogs being registered and 2.6% incurring a 50% penalty.

Environmental Health

Noise

From 25 July to 22 August, there were16 call outs attended by Armourguard. Each call out incurs a fixed fee charged to Council.

Of these 16 call outs, only 2 resulted in an Excessive Noise Direction (END) notice being issued. Under Council's Fees and Charges Policy, we are able to recover the cost of the call out only when an END notice is served.

5. People and corporate

Our People

Offboarding:

• Environmental Health Officer

• MTFJ Programme Lead

Recruitment:

• We have successfully filled the MTFJ Programme Lead role.

• There is one open vacancy being recruited which is the MTFJ Facilitator. Interviews for this position are underway.

• Our GM Infrastructure (Johannes Ferreira) has also decided to pursue a different path leaving behind another vacancy at the ELT. I will consider the best way to fill this gap before recruiting, given the recent decisions on LWDW.

Organisational structure:

• The phased approach to reviewing Council’s organisational structure continues with a focus on improving our customer services.

• The purpose of Council’s organisational structure review is to continuously monitor costs and efficiencies, ensuring we remain responsive to changing demands while maximising resource utilisation and effectiveness.

• With the above point in mind, vacant roles are not automatically refilled but evaluated for integration or restructuring based on current team needs and strategic goals.

Staffing levels:

• At the time of authoring this report, there is a total headcount of 80 (80 Permanent, 0 Fixed-Term).

• This is distinct from the Full Time Equivalents (FTE) total which stands at 75.3.

• Of these roles, 3 FTE are funded by sources other than Council.

Health & Safety (H&S)
For the reporting period we have received 5 incident reports:

• 1 X near miss reports

• 3 X injury reports

• 1 X incident reports

Māori Liaison
Council is preparing to take part in the annual Te Wiki o te Reo Māori (Māori Language Week), from 14–20 September. This year marks a significant milestone, celebrating the 50th anniversary of the nationwide event.

As part of this kaupapa (initiative), Council is launching an internal platform called Kōrero mai (Speak to me). The platform is designed to provide kaimahi (staff) with educational tools, local knowledge, and resources to build confidence in the use of te Reo Māori, while recognising the language as a valued taonga. Its guiding message is ako, aroha, hononga - learn, embrace, connect.

In collaboration, the Library team will extend this mahi by showcasing Carterton Library’s Te Reo Kete and opening for extended hours during the Daffodil Festival, enhancing community access and promoting long-term awareness of the Māori rauemi (resources).
Further planned activities also include a bilingual storytelling session at Wā Kōrero (story time for tamariki) and the installation of a bilingual story in the Story Walk at Carrington Park. These initiatives align with the council’s Māori Responsiveness Action Plan (MRAP), strengthening both internal capability and opportunities for community engagement.

Local Body Elections 2025

The ‘Vote’ phase of the Council Elections is now underway.

Registered voters will receive voting papers from 9 September, ahead of Election Day on Saturday 11 October. Council events are planned to provide opportunities for voters to register and/or place special votes if required including at the Daffodil Festival on Sunday 14 September.

Full Election details including Candidate information is available on the Council website.

Information Systems (IS)

As well as business as usual, the IS Team have completed the development of a regular and robust reporting framework to measure council performance. The new framework process will be used for the completion of the Annual Report and going forward, strengthen regular monitoring and reporting. A separate report on this project is included in the agenda.

6. CONSIDERATIONS

6.1 Climate change

Considerations have been noted in the report, as appropriate.

6.2 Tāngata whenua

Considerations have been noted in the report, as appropriate.

6.3 Financial impact

Considerations have been noted in the report, as appropriate.

6.4 Community Engagement requirements

Considerations have been noted in the report, as appropriate.

6.5 Risks

Considerations have been noted in the report, as appropriate.

7. Recommendation

That the Council:

1. Receives the report.

File Number: 438543

Author: Geoff Hamilton, Chief Executive

Attachments: Nil

Ordinary Council Meeting Agenda

10 September 2025

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8.5 Budget Carry forwards

1. Purpose

For the Council to approve the proposed carry forward of capital expenditure and operating expenditure to 2025/26 for projects approved in 2024/25 and prior years that are yet to be completed.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. discussion

The inherent assumption in council financial planning is that projects budgeted for completion in one year, are completed during that year. At times this does not occur due to a number of drivers – weather, contractor availability, design and compliance delay, sourcing difficulties, deferment, etc. The late adoption of our Long-Term Plan provided additional challenges in community services and administration projects (libraries, event centre depot works etc.) however our main infrastructure projects were largely unaffected.

Officers have critically reviewed projects to determine if they should be considered for carrying forward into the 2025/26 budgets.

The criteria officers have used to consider a projects’ inclusion in the proposed carry forward list are:

· In-flight projects at the end of June 2025, that have since been completed.

· In flight projects at the end of June 2025, that are still Work In Progress.

· Projects that critical to the delivery of our Long-Term, Annual Plan or Regulatory outcomes.

· Projects that have previously been agreed to carry forward.

· Grant funded projects that are still Work In Progress.

When a project is ‘in-flight’ and not all expenditure is incurred before the end of fiscal year some costs can be accrued. However, where the project requires further expenditure after June 2025, it is unable to be accrued into the prior fiscal year. Without carrying forward the remaining project budget, this will become unbudgeted expenditure in the 2025/26 year.

Council’s consideration of carry forward project expenditure is an important part of our annual fiscal cycle.

Key projects that are included in the 2024/25 proposed carry forward budgets include:

· Waingawa non-potable (Process) water project

· Fredrick St water treatment plant upgrade

· Water Race resource consent renewal

· Carrington park upgrades (toilets and skatepark)

· Operations Depot – Portacom installation.

The full list of projects recommended to the carried forward are shown below:

The Carrington Park project is currently being treated as operational expenditure, and is under discussion between officers and our auditors on any asset capitalisation.

4. CONSIDERATIONS

4.1 Climate change

Individually these projects add to our climate resilience. In specific cases such as the Waingawa non-potable water and urban main renewals projects enhance our climate adaptation and resilience.

There are no specific climate change projects included in the carry forward list for 2025.

4.2 Tāngata whenua

There are no specific tāngata whenua projects included in the carry forward list for 2025. There does not appear to be any specific te ao māori considerations that need to be discussed as part of this decision on carry forward budgets.

4.3 Financial impact

Carry forward items were included in the 2024/25 Long-Term Plan approved by Council in September 2024. Approving carry forward projects will have no additional impact on rates.

Rates and reserve funded projects will continue to be funded from these sources. Projects that were planned to be funded from borrowing will continue to be funded this way, with delays in drawing down funding until the projects are nearing completion.

Grant funded projects will be funded from dedicated project grants.

4.4 Community Engagement requirements

No community engagement requirements have been included in this decision. These carry forward projects were included in the Long-Term Plan, which was consulted on during early 2024, and approved by Council in September 2024.

4.5 Risks

There are fewer risks in progressing the 2025/26 capital programme compared to 2024/25. Firstly the current year is approximately $10.9m before carry-forwards. The 2024/25 capital programme including additional projects (Waingawa non-potable water, Norman Avenue etc.) was budgeted at $16.8m. Secondly the plan includes a full twelve months, whereas 2024-25 was impacted with a slow start due to the delays in adopting an LTP.

Risks remain that key Level of Service projects are delayed with staff vacancies, supplier and materials shortages, or pricing changes. Officers will manage these pressures by forward planning our projects, prioritising critical projects, engaging with contractors early and ensuring we scope the deliverables comprehensively.

Officers will keep Elected Members updated regularly on our progress with the planned capital programme.

5. Recommendation

That the Council:

1. Receives the report.

2. Approves the carry-forward of $3,077,099 capital budgets to 2025/26 fiscal year.

3. Approves the carry-forward of $71,392 operating budgets to 2025/26 fiscal year.

File Number: 481414

Author: Geoff Hamilton, Chief Executive

Attachments: Nil

Ordinary Council Meeting Agenda

10 September 2025

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8.6 Adoption of the Wairarapa Consolidated Bylaw

1. Purpose

For the council to adopt Ngā Ture ā-Rohe Tōpu o Wairarapa: the Wairarapa Consolidated Bylaw 2025.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy. The consultation process met the requirements of the LGA which includes preparing and adopting a Statement of Proposal, making information available, and providing an opportunity for people to present their views, as outlined in the Context section of this report.

3. Background

Council adoption of the Wairarapa Consolidated Bylaw 2025 is sought (Attachment 1).

The Carterton, Masterton, and South Wairarapa District Councils (the Wairarapa District Councils) completed a joint review of the Wairarapa Consolidated Bylaw 2019.

The Bylaw aims to minimise and mitigate risk relating to health and safety, nuisance, and offensive behaviour in our districts. In addition, it works to protect specified council infrastructure and activity.

In April 2024, the respective councils delegated authority to the Wairarapa Policy Working Group (the Working Group) to support the review, consider the submissions from the public consultation, and to make a recommendation back to the Wairarapa District Councils.

The Working Group supports the adoption of the Wairarapa Consolidated Bylaw 2025. In arriving at this decision at its Deliberation meeting on 19 August 2025, the Working Group took into account:

a. Wide consultation on a proposed Wairarapa Consolidated Bylaw (P-WCB).

b. Submissions (written and oral) received on the P-WCB.

c. Further analysis, information, and advice provided by officers.

Attachment 2 provides the minutes of the Working Groups’ Deliberations meeting.

Council determined at its 14 May meeting that, in accordance with sections 155(1), 155(2)(a), and 155(2)(b) of the LGA:

• A bylaw is the most appropriate way of addressing the perceived problems.

• The draft Bylaw is the most appropriate form of bylaw.

• The draft Bylaw does not give rise to any implications under the NZBORA.

These determinations were reaffirmed by the Working Group at its 19 August Deliberation meeting.

If agreed by the Wairarapa District Councils, the Wairarapa Consolidated Bylaw 2025 will be publicly notified and come into force on 1 November 2025. The Carterton and Masterton District Councils are considering the Adoption Report at their September Council meetings. The Report will be considered at the South Wairarapa District Council meeting on 8 October.

4. Discussion

Regulatory requirements

The Wairarapa District Councils share a Wairarapa Consolidated Bylaw, made under sections 145 and 146 of the Local Government Act 2002 (LGA) and other relevant statutes.

The Wairarapa Consolidated Bylaw was originally adopted in 2019 and was the first Bylaw between all three councils. It was, therefore, due for review by 26 June 2024 because the LGA requires it to be reviewed five years after it was first made. However, a two-year grace period is possible under section 160A of the LGA and was taken advantage of. The Bylaw will, therefore, automatically revoke on 26 June 2026 unless an amended bylaw is adopted.

The procedure for and nature of a bylaw review is set out in section 160 of the LGA. This requires councils to review a bylaw by making determinations required by s155 of the LGA. Sections 83, 86 and 156 of the LGA apply to the consultation process.

Consultation

The councils consulted with their communities on the P-WCB using the Special Consultative Procedure under the LGA. Consultation was open from 25 June to 25 July 2025 for ten of the Parts. Consultation on Part Eleven - Trade Waste of the Bylaw (Trade Waste Bylaw) - opened on 23 May 2025 and closed on 25 July 2025, to meet the requirements of section 148 of the LGA.

Relevant government ministers, current licence and permit holders, iwi, and other key stakeholders were all advised of the opportunity to have their say. Stakeholders which made comment on the bylaw prior to formal consultation commencing were also invited to provide further comment during the consultation period.

A total of 55 submissions were received. Six submitters spoke in support of their submission at the Working Group’s Hearing.

Deliberations

The Working Group undertook deliberations in August 2025, based on a Deliberations Report that can be found here. This report contains feedback from submitters, officer analysis and further investigations, and additional advice on options.

Fifty-eight percent of submitters said they would prefer for amendments to be made to the P-WCB. Officers, in general, agreed.

Analysis and Advice

The Wairarapa Consolidated Bylaw contains 11 parts. With respect to the P-WCB:

a. Three parts received no submissions, and officers recommended no amendments.

b. Five parts received submissions, but officers recommended no amendments.

c. Three other parts received submissions. These resulted in officers recommending amendments to the P-WCB.

The conclusions of the Working Group, following discussion at the Deliberations meeting about the material provided in the Deliberations Report, are tabled below. More information can be found in the Minutes of that meeting in Attachment 2.

Part		Responses from submitters, officers, and the Working Group
1	Introductory	· No submissions were received. · Officers recommended no amendments to the P-WCB. · The Working Group agreed with officers.
2	Public Places (including Parks and Reserves)	· Submitters disagreed with the proposal to remove controls on wheeled devices such as scooters and skateboards on footpaths in Masterton’s shopping districts. · Officers agreed with the submitters and recommended amendments to the P-WCB in support of pedestrian safety. · The Working Group agreed with officers about wheeled recreational devices. · Accessibility issues were noted with respect to footpaths crowded by sandwich boards and outdoor dining arrangements. NZTA Rules and District Plan restrictions were noted. Alternative signage options were also noted. No amendments were recommended to the sections in this part of the P-WCB regarding footpath accessibility.
3	Sale of Goods in Public Places	· Submissions were received (both for and against) mobile traders and stalls at the Castlepoint and Riversdale Beaches. · Officers recommended no amendments to the P-WCB. · The Working Group agreed with officers.
4	Prevention of Nuisance or Health, and Safety Risk from Fire and Smoke	· No submissions were received. · Officers recommended no amendments to the P-WCB. · The Working Group agreed with officers.
Part		Responses from submitters, officers, and the Working Group
5	Keeping of Animals Poultry and Bees	· Submissions focused on the keeping of cats, poultry and bees, as well as animal welfare. · Officers recommended no amendments to the P-WCB. · The Working Group agreed with officers. · It was noted that officers would survey residents about their willingness-to-pay for cat desexing, microchipping and enforcement, prior to the 2030 review of the Bylaw.
6	Traffic	Schedule 2S, introducing a 10 km/hr speed limit on Riversdale and Castlepoint beaches: · Staff advised that NZTA’s Land Transport Rule: Setting Speed Limits 2024 removes the ability of councils to set speed limits via a bylaw. This proposal must be removed from the bylaw. · The Working Group concurred. · The Working Group also recommended improved signage and enforcement of existing speed limits - 25 km/hr at Castlepoint and 30 km/hr at Riversdale.
6	Traffic	Schedule 2T, introducing a vehicle ban along the beach at Castlepoint parallel to Jetty Road: the beach is designated a road under the Land Transport Act 1998 (LTA). · Officers advised that a more granular problem definition had emerged in relation to this proposal, primarily the lack of enforcement of speed limits and lawful driver behaviour. · A ban would have unintended public access impacts and be disproportionate with respect to the problem definition. · There is a question about the likely effectiveness of a ban that is not enforced, just as the current speed limit is not enforced. There are also practical difficulties relating to preventing vehicular access. · The Working Group did not support a vehicle ban on Castlepoint beach. The Working Group recommended improved signage and enforcement.
7	Cemeteries and Crematoria	· A submission was received relating to damaged monuments and road speed limits in the vicinity of cemeteries. · Officers recommended no amendments to the P-WCB. · The Working Group agreed with officers.
8	Beauty Therapy, Tattooing and Skin Piercing	· Submissions, including one from the NZ Institute of Environmental Health, identified a range of definitional and tidy-up issues with the proposed Bylaw that should be addressed. · Officers recommended and supported most of the amendments that were recommended. · The Working Group agreed with officers.
9	Water Supply	· Recommendations were made about fluoride and nitrates in water. · Officers recommended no amendments to the P-WCB. · The Working Group agreed with officers.
10	Wastewater	· No submissions were received. · Officers recommended no amendments to the P-WCB. · The Working Group agreed with officers.
11	Tradewaste	· Submissions received providing non-regulatory commentary. · One suggestion was made which has been referred to the review of the (separate) Wairarapa Solid Waste Management & Waste Minimisation Bylaw. · Officers recommended no amendments to the P-WCB. · The Working Group agreed with officers.

5. Options

This report recommends that the council agrees with the working group’s recommendation to adopt the Wairarapa consolidated bylaw 2025. Other options are also available to the council. A summary of the implications of the options is included below.

Options		Advantages	Disadvantages
1.	Agree with the Working Group’s recommendation to adopt the Wairarapa Consolidated Bylaw 2025.	This option takes into consideration the balance of submitter feedback and incorporates relevant legislative and administrative updates that are necessary to ensure all parts of the Bylaw are effective and compliant. It also focuses on information and education as the primary means of influencing public behaviours, while moving toward improved enforcement.	It will take time to effect a change in community behaviours through the introduction of more (and better) signage, communications, and better enforcement, such as in Part Six Traffic. This may frustrate some of the submitters who sought more restrictive controls.
2.	Propose additional amendments to the Bylaw.	This option may receive support from a small number of submitters who preferred further or different amendments.	Depending on the extent of the proposed changes, this may trigger further consultation and delay the adoption of the Bylaw.
3	Don’t adopt the Bylaw.	Reduction in Council’s enforcement requirements.	There will be no authority to enforce behaviour and safety risk mitigation measures.

6. NEXT STEPS

The proposed timeframes for the Wairarapa Consolidated Bylaw 2025’s adoption, public notice, and enactment, are tabled below.

Timeframes for the adoption of the Wairarapa Consolidated Bylaw 2025
Council approvals of the Wairarapa Consolidated Bylaw 2025.	10 September (Carterton) 24 September 2025 (Masterton) 8 October 2025 (South Wairarapa)
Part Six: Traffic of the Bylaw will be provided to the Minister of Land Transport.	9 October 2025
Public Notification.	15 October 2025
Wairarapa Consolidated Bylaw 2025 comes into force. This is subject to Minister of Conservation approval.	1 November 2025
Following adoption by all three councils, the Communications/Engagement Plan noted above will be actioned.
The enforcement action plan noted in this report will be implemented.

The next review of the Wairarapa Consolidated Bylaw (except for parts Nine, Ten and Eleven relating to Water Supply, Wastewater, and Trade Waste) is required in five years’ time, in accordance with the LGA.

Part Nine Water Supply, Part Ten Wastewater, and Part Eleven Trade Waste will be next reviewed under the Local Government Act (Water Services) Act 2025 (LGWSA), which received royal assent on 26 August 2025. These parts will form a Wairarapa + Tararua Consolidated Water Services Bylaw to support the joint Water Services entity.

The LGWSA requires territorial authorities to initially review their water-related bylaws within two years of the Act receiving royal assent, with the bylaws to be amended, replaced, or revoked and replacement within another three years (sections 263 (3) and (6)(b) apply).

7. CONSIDERATIONS

7.1 Strategic, Policy and Legislative Implications

The Bylaw review has been undertaken to comply with the requirements of the LGA, as outlined in the Context section of this report.

Section 155 of the LGA requires councils to determine whether a bylaw is the most appropriate way of addressing the perceived problem and if it gives rise to any issues under the New Zealand Bill of Rights Act 1990 (NZBORA). Council determined at its 14 May meeting that, in accordance with sections 155(1), 155(2)(a), and 155(2)(b) of the LGA:

· A bylaw is the most appropriate way of addressing the perceived problems.

· The draft Bylaw is the most appropriate form of bylaw.

· The draft Bylaw does not give rise to any implications under the NZBORA.

Amendments to the Bylaw following consultation do not give rise to any further implications under the NZBORA.

Several government Ministers are legally required to be informed of bylaws made. With respect to the Wairarapa Consolidated Bylaw 2025:

a. Section 148 of the LGA required councils to provide Part Eleven: Trade Waste to the Minister of Health for comment. This occurred on 26 June 2025. No comments were received, and no further action is required.

b. Part Six: Traffic will be provided to the Minister of Land Transport, as required under section 22AB of the LTA, following adoption by the Wairarapa District Councils.

c. The Bylaw, including Part Two: Public Places (including Parks and Reserves), has been provided to the Minister of Conservation as required by the Reserves Act 1977. No bylaw relevant to this Act can take effect unless it is approved by this Minister (section 108 refers).

i. Officers will provide an update at the Council meeting if approval is received. If the Minister has approved this part, Recommendation Five of this report is not required.

ii. If the Minister does not approve this part of the Bylaw before 1 Novemberr 2025, officers will report back to Council on next steps and timelines for this Part of the Bylaw. The other Parts of the Bylaw will not be affected and can come into force as planned.

7.2 Tāngata whenua

Māori make up 22.6 percent of the population of Masterton, 14.1 percent in Carterton and 15.4 percent in South Wairarapa (Census 2023).

Promoting health and safety and protecting the community from nuisance and offensive behaviour is a key aim of the proposed bylaw, including for our Māori communities.

Part Eight: Beauty Therapy Tattooing and Skin Piercing of the bylaw also recognises tikanga and we have proposed an exemption for tā moko from this part. Tā moko is considered a taonga or cultural treasure. Article 2 of Te Tiriti o Waitangi protects Māori rangatiratanga over taonga and tā moko has been excluded from the scope of several councils’ bylaws.

Tā moko practitioners are encouraged to consider the minimum standards in Part Eight and the Ministry of Health’s 2010 Customary Tattooing Guidelines for Operators and other available guidance instead.

The opportunity to provide feedback on the bylaw was promoted to iwi and Māori health providers. We will also provide notification of the final bylaw. Whakamāori, translations to te reo Māori, are provided for the titles and headings of each part of the Bylaw. Only six submitters identified as Māori, accounting for 11 percent of the submissions received.

7.3 Financial impact

The budget for the review is split across the Wairarapa District Councils according to the Wairarapa Shared Services Funding Policy, under the ‘joint policy development’ activity. The cost allocation is 52 percent Masterton District Council, 20 percent Carterton District Council and 28 percent South Wairarapa District Council. Costs have been met from within existing budgets.

The enforcement of much of the bylaw is through councils’ respective Environmental Health, Roading, Facilities and Open Spaces, and Three Waters teams, and will be met from within existing baselines. Part Six of the Bylaw, relating to traffic, involves enforcement from the NZ Police.

7.4 Community Engagement requirements

The consultation process met the requirements of the LGA which includes preparing and adopting a Statement of Proposal, making information available and providing an opportunity for people to present their views, as outlined in the Context section of this report. Following adoption, the Bylaw will be published on each council website and notification will be sent to the submitters, licence holders and stakeholders previously informed of the consultation.

Councils must also keep copies of the Bylaw at their council offices, make them available for public inspection during office hours (without fee), and supply a person a copy upon request on payment of a reasonable fee.

7.5 Risks

No risks have been identified, the process for making, renewing or adopting a bylaw has been followed and a robust consultation process has occurred.

7.6 Climate change

There are no environmental or climate change impacts or considerations resulting from the Wairarapa Consolidated Bylaw 2025.

8. Recommendation

That the Council:

1. Receives the report.

2. Adopts the Wairarapa Policy Working Group (Working Group) recommendation that:

The Wairarapa District Councils adopt the Wairarapa Consolidated Bylaw 2025 and give public notice of the making of the Bylaw;

3. Notes that the Working Group heard submissions on 14 August 2025 and undertook deliberations on 19 August 2025 with respect to the proposed Wairarapa Consolidated Bylaw;

4. Notes that subject to adoption, the Wairarapa Consolidated Bylaw 2025 will come into force on 1 November 2025;

5. Notes that the Wairarapa Consolidated Bylaw 2019 will no longer apply from the time when the Wairarapa Consolidated Bylaw 2025 comes into force; and

6. Notes that approval of the Minister of Conservation has been sought regarding Part Two: Public Places (including Parks and Reserves), which is required before the bylaw can come into force.

File Number: 481960

Author: Solitaire Robertson, Group Manager Planning and Regulatory

Attachments: 1. Minutes of the Wairarapa Policy Working Group's Deliberations Meeting held on 19 August 2025. ⇩

2. Wairarapa Consolidated Bylaw (under separate cover) ⇨

Ordinary Council Meeting Agenda

10 September 2025

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8.7 Local Government Official Information and Meetings Act Requests

1. Purpose

To inform the Council of the number of requests under the Local Government Official Information and Meetings Act (LGOIMA) 1987 (the Act) 23 July 2025 to 1 September 2025.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

The Act allows people to request official information held by local government agencies. It contains rules of how such requests should be handled and provides a right to complain to the Ombudsman in certain situations.

The purpose of the Act is to increase the availability of official information held by agencies and promote the open and public transaction of business at meetings.

The purposes of LGOIMA are specified in Section 4 which can be viewed here: https://legislation.govt.nz/act/public/1987/0174/latest/DLM122283.html

The information is not limited to documentary material, and includes material held in any format such as:

· written documents, reports, memoranda, letter, notes, emails and draft documents

· non-written documentary information, such as material stored on or generated by computers, including databases, video or tape recordings

· information, which is known to an agency, but which has not yet been recorded in writing or otherwise (including knowledge of a particular matter held by an officer, employee or member of an agency in their official capacity)

· documents and manuals which set out the policies, principles, rules or guidelines for decision making by an agency

· the reasons for any decisions that have been made about a person.

It doesn’t matter where the information originated or is currently located, if it is held by the council, it must be provided if requested, unless there is reason to withhold the information, as specified in Section 7 which can be viewed here: https://legislation.govt.nz/act/public/1987/0174/latest/DLM122287.html

Councils must respond to a requester ‘as soon as reasonably practicable’ and no later than 20 working days after the day on which the request was received. Our practice is to acknowledge receipt of the request within the first working day. We respond promptly to requests and generally well ahead of the 20 working days.

Where a person requesting the information indicates urgency, we can prioritise our response ahead of other work. This mainly relates to requests from the media. Not all media requests for information are treated as LGOIMA requests.

All requests are recorded in a register and saved in our document management system.

The Council proactively publishes official information responses on our website. As such, the Council may publish the response on the CDC website after five working days. The requestor’s name and contact details will be removed. Proactive release of information to the public promotes openness and transparency and fosters public trust and confidence in Council. There are administrative benefits for the Council, such as reducing requests for information which is publicly available and allowing for greater ease of handling of the requests that are received.

Published LGOIMAs can be viewed here: https://cdc.govt.nz/your-council/official-information/lgoima/

Most requests for information are supplied free of charge. Councils are entitled to charge for requests for information. Charging is based on the hours spent on a request, which includes the processing of files or any copying that is required. Councils charging policy is based on the Ministry of Justice Guidelines.

4. reporting lgoima requests to council

Attachment 1 contains the requests received from 23 July 2025 to 1 September 2025. As of 1 September 2025, there are 9 requests open.

The table below shows total numbers of requests received from the year 2023 to 1 September 2025.

Number of requests received 2023-2025
	2023	2024	2025
January	10	4	0
February	5	7	7
March	5	5	5
April	7	7	7
May	11	7	5
June	6	0	6
July	7	3	2
August	16	3	12
September	10	9	1
October	4	5
November	12	5
December	5	1
Total	98	56	45

5. OMBUDSMAN

There have been no LGOIMA complaints to the Ombudsman.

6. Recommendation

That the Council:

1. Receives the report.

File Number: 481728

Author: Serah Pettigrew, Democratic Services Officer

Attachments: 1. LGOIMA requests from 23 July 2025 to 1 September 2025 ⇩

Ordinary Council Meeting Agenda

10 September 2025

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8.8 Service Requests and Complaints

1. Purpose

For the Council to be informed on Service Requests received in the end of July 2025 to 1 September 2025, and Complaints received from 17 July 2025 to 1 September 2025.

2. Significance

The matters of decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

Customer Service Requests and Complaints come to Council through many avenues. It is preferred that the Service Requests and Complaints are in writing, however, Council will accept these via telephone, people who come into the Council office, or by letter, email, and through our Social Media channels.

The local government legislation sets out specific responsibilities for functions and activities to be delivered by Council. Council’s obligation under the legislation is to meet the Department of Internal Affairs (DIA) performance measures that are reported on quarterly and annually. The key performance is to acknowledge the Service Requests and Complaints within the first 24 hours.

Council has an obligation to respond within 10 working days of receiving the Service Request or Complaint to inform if any additional time is required to resolve the issue.

All requests are recorded in a Service Request Management system register and saved in the Council’s document management system.

Service Request Management is the operational system for the management of all requests for Council action excluding information requests, progress on consent/licence applications, and library/Event Centre activity. Such requests essentially cover the following business activities:

· Animal control

· Health

· Parks and Reserves

· Potable Water

· Waste Water

· Storm Water

· Roading

· Rural Water

· Solid Waste

· Building Services

· Operations

· Management

· Infrastructure

· Communications Team

Council officers consider these to be service-related, that is, Council responding to a resident or community request.

A Service Request is any notification received from a customer, client, contractor or member of the public regarding a fault, a breakdown in service, or investigation of issues and concerns.

A Complaint is an expression of dissatisfaction with a CDC decision, process followed, outcome, employee or contractor action, or quality of service.

A person can log a service request or a complaint or report a fault online which can be viewed in the Carterton District Council website on this link: https://cdc.govt.nz/service-request/ .

4. Service request reporting

For the year 2025, Attachment 1 contains the list of the 14 Business Activities and the number of Service Requests received covering the end of July 2025 to 1 September 2025. Depending on the circumstances of the request within each activity, some requests may take longer to complete and, in the case of Roading and Waters, can be affected by weather conditions.

For the year 2023, 1243 requests were opened and closed.

For the year 2024, 1333 requests were opened, and 1310 were closed.

As of 1 Sept 2025, 99 Service Requests are open, and 54 closed.

The table below shows total numbers of service requests received from January 2024 to September 2025.

	Number of service requests received
Row Labels	Opened Tickets	Closed Tickets
2024	1333	1310
Jan	133	131
Feb	130	127
Mar	119	118
Apr	114	111
May	103	102
Jun	80	79
Jul	123	121
Aug	107	107
Sept	128	126
Oct	127	124
Nov	93	91
Dec	76	73
2025	425	354
Jan	127	122
Feb	92	86
Mar	106	92
Apr	94	51
May	6	3
June	25	7
July	196	129
August	99	54
Grand Total	2078	1854

5. reporting ON service complainTS

As per Council’s obligations under the Local Government Act 2002, Council must respond to Service Complaints within 10 working days of receiving a complaint. What constitutes a complaint is an expression of dissatisfaction, from our customers, with a CDC decision, process followed, outcome, employee or contractor action, or quality of service.

Where the information has been withheld under section 7(2)(a) of the Local Government Official Information and Meeting Act 1987 (the Act), the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

Records of numbers of complaints received began in October 2023. The table below shows total numbers of complaints received from the year 2023 to 1 September 2025.

Number of complaints received
Month	Year
	2023	2024	2025
January		5	0
February		6	5
March		6	0
April		1	0
May		4	7
June		1	3
July		3	3
August		5	6
September		8
October	3	3
November	7	3
December	6	0
Total	16	45	24

6. Recommendation

That the Council:

1. Receives the report.

File Number: 481730

Author: Serah Pettigrew, Democratic Services Officer

Attachments: 1. Service Requests received covering the end of July 2025
to 31 August 2025. ⇩

2. Service Complaints covering the period 17 July 2025 to 1 September 2025. ⇩

Ordinary Council Meeting Agenda

10 September 2025

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8.9 End of Council Term Matters

1. Purpose

To report on matters relating to the period following the last Council meeting of the current triennium on 10 September 2025, and the swearing in of the new Council on 29 October 2025.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. background

The Council Election will be held on 11 October 2025.

The Local Electoral Act 2001 provides that current elected members vacate office when the members of the new Council come into office. This occurs on the day following the official public declaration of the result which, for 2025, is likely to be a date between 14 - 17 October.

However, while newly elected members may formally take up office following the official result, the Local Government Act 2002 provides that neither they, nor outgoing elected members, can act in their capacity as members of the Council until the incoming elected members have made the necessary Declaration statement. This is scheduled to occur at the Inaugural Meeting of the new Council on 29 October 2025.

Therefore, it is usual practice for the Council to set in place procedures to ensure the efficient and effective conduct of the Council’s business during the intervening period.

4. approval of minutes BEFORE THE ELECTIONS

The Council’s Standing Orders (28.4) provide that:

“The Chief Executive and the relevant Chairpersons must sign the minutes of the last meeting of the local authority.... before the next election”.

Therefore, minutes of any council or committee meetings held after today being 10 September 2025, will be circulated to Councillors as soon as possible following the meeting. Any comments from Councillors on the draft minutes will need to be given promptly to the Mayor. The Mayor and Chief Executive will make the final decisions regarding any changes sought by Councillors. This process will be completed prior to Election Day on 11 October 2025.

This process includes approval of the minutes for the following:

Committee	Meeting date	Approval process
Investment Committee	6 August	To be confirmed via email
Risk and Assurance Committee	13 August	To be confirmed at the Additional Risk and Assurance Committee meeting on 1 October
Water Race Committee	13 August	To be confirmed via email
Policy and Projects Committee	10 September	To be confirmed at the Additional Council meeting on 24 September
CE Employment Review Committee	17 September	To be confirmed at the Additional Council meeting on 24 September
Additional Ordinary Council (LWDW document sign-off)	24 September	To be confirmed via email
Risk and Assurance Committee	1 October	To be confirmed via email

5. vacation of office and remuneration

As outlined above, current elected members vacate office when the members of the new Council come into office. This occurs on the day following the official public declaration of the result which, for 2025, is likely to be a date between 14 - 17 October.

Therefore, current Councillors remuneration will cease at this time, and the new Councillors will commence receiving the minimum remuneration in accordance with the current Determination issued by the Remuneration Authority.

At its first Ordinary Council meeting, the incoming Council will consider the distribution of the Council’s salary pool, and relevant salary changes will be adjusted and backdated to the commencement of office.

6. DISCHARGE OF COMMITTEES AND CONTINUING COMMITTEES

Unless the Council resolves otherwise, all committees, subcommittees or other subordinate decision-making bodies are deemed to be discharged on the coming into office of the new Council. Under the Local Government Act 2002 the new Council may replace any members of committees that are not discharged at the end of a triennium.

The Council is involved with two joint committees that will not be discharged. The first is the Wellington Regional Leadership Committee (WRLC) and the second is the Wellington Civil Defence Emergency Management (CDEM) Group Committee (in accordance with Section 12 of the CDEM Act 2002).

The Wellington Regional Leadership Committee (WRLC) is not scheduled to meet during the interregnum period. Furthermore it is unlikely the WRLC will have an urgent need to meet during the interregnum period. The mandated Council representative on this joint committee is the Mayor, who will take up their position on the Joint Committee following their declaration at the Inaugural Council meeting on 29^th October.

The Wellington CDEM Group will also not be discharged at the end of this triennium. It should be noted however, that while the CDEM Group continues in existence, there is a period between the declaration of the results of each election and each member making their Declaration at the Inaugural Meeting, when the CDEM Group does not have authority to act; during this period the Minister of Civil Defence can declare a state of local emergency under section 69 of the CDEM Act if necessary.

The Council has four Advisory Groups however as these are not formally committees of the Council, they will continue, unless the incoming Council decides to disband them.

· Walking and Wheels Advisory Group

· People and Places Advisory Group

· Rural Advisory Group

· Waste Water Treatment Plant Advisory Group.

7. Arrangements during the interregnum period

As there will be a period between the declaration of election of Councillors and the first meeting of the new Council when Councillors are unable to act, there is a need for delegation of authority to deal with emergency and some other matters in the “interregnum”.

It is proposed that the Chief Executive be authorised to act on any matters requiring urgent decisions in consultation with the Mayor-elect, over and above the existing delegations. Any such matters will be reported to the incoming Council as soon as practicable.

The Resource Management Act 1991 (RMA) provides tight statutory timeframes for the consideration of resource consent applications and it may be necessary to commence arrangements for hearings in the period between the existing Council going out of office and the new Council establishing its committee arrangements and delegations to committees, as appropriate. If such circumstances arise, it is proposed that the Chief Executive be authorised to establish hearing panels and appoint commissioners to those panels. It is also proposed that any commissioner appointed be delegated by Council all those powers and functions that are necessary to hear and decide on resource consent applications.

The key risks associated with the proposed Chief Executive delegation is that the incoming Council disagrees with a decision made. The risk, however, is considered low given:

· the time period is short (maximum 3.5 weeks from when the final election results are expected to be announced – from 11 October – and the Inaugural Council on 29 October 2025);

· such urgent decisions are very rare; and any decision would be made in consultation with the Mayor-elect.

· there is a higher risk with the alternative option, which is not providing delegation to the Chief Executive. The risk is that an urgent item of Council business may not be able to be addressed which might have a significant adverse impact on the Council or the community.

8. CONSIDERATIONS

8.1 Climate change

There are no climate change considerations related to the decisions in this report.

8.2 Tāngata whenua

There are tāngata whenua considerations related to the membership of Committees and Advisory Groups.

8.3 Financial impact

There are no financial impacts.

8.4 Community Engagement requirements

There are no community engagement requirements.

8.5 Risks

The relevant risks and mitigations have been provided in this paper.

9. Recommendation

That the Council:

1. Receives the report.

2. Notes that there will be an interregnum period between the current Council leaving office and the incoming Council having powers under the Local Government Act 2002.

3. Notes that the new Council is expected to be sworn in on 29 October 2025.

4. Delegates to the Chief Executive all responsibilities, duties and powers of the Council, except those set out in Schedule 7 Clause 32(1)(a-h) of the Local Government Act 2002, for the period starting from when the final election results are announced (likely to be a date between 14 - 17 October) until the swearing in of the new Council, subject to:

a. The Chief Executive consulting with the Mayor-elect prior to making any decisions; and

b. The delegation only being used to attend to urgent matters that cannot reasonably wait until the new Council is sworn in; and

c. Decisions made under the delegation being reported to the Inaugural meeting of the Council.

File Number: 451375

Author: Geri Brooking, Group Manager People and Corporate

Attachments: Nil


AGENDA Ordinary Council Meeting
Date:	Wednesday, 10 September 2025
Time:	1:00 pm
Location:	Carterton Events Centre 50 Holloway St Carterton
Mayor R Mark Deputy Mayor S Cretney Cr B Deller Cr R Cherry-Campbell	Cr S Laurence Cr G Ayling Cr L Newman Cr S Gallon