|
|
|
|
AGENDA
Policy and Projects Committee meeting |
|
|
Date: |
Wednesday, 9 April 2025 |
|
Time: |
9:00 am |
|
Location: |
Carterton Events Centre 50 Holloway St Carterton
|
|
Deputy Mayor S Cretney (Chair) Cr S Gallon (Deputy Chair) Mayor R Mark Cr D Williams Cr B Deller
|
Cr R Cherry-Campbell Cr L Newman Cr S Laurence Cr G Ayling
|
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
Notice is hereby given that a Policy and Projects Committee meeting of the Carterton District Council will be held in the Carterton Events Centre, 50 Holloway St, Carterton on:
Wednesday, 9 April 2025 at 9:00 am
Order Of Business
3 Conflicts of Interests Declaration
5.1 Minutes of the Policy and Projects Committee Meeting held on 19 February 2025
6 Discussion of the Public Forum
7.1 Waste Management and Minimisation Update
7.2 Climate Change Strategy 2025-2030
7.3 Positive Ageing Strategy update
7.4 Māori Responsiveness Action Plan Update
7.6 Ruamāhanga Roads and Corridor Access Report
7.8 Update on Operational Consents
7.9 Carterton District Council Speed Review
7.10 Update on Planning Resource Consents
Mai i te pae maunga, raro ki te tai
Mai i te awa tonga, raro ki te awa raki
Tēnei te hapori awhi ai e Taratahi.
Whano whano, haramai te toki
Haumi ē, hui ē, tāiki ē!
3 Conflicts of Interests Declaration
Meeting Teams Link (videoconference)
________________________________________________________________________________
Microsoft Teams Need help?
Meeting ID: 444 783 496 326
Passcode: ij2De7mD
Dial in by phone
+64 4 280 6232,,583619283# New Zealand, Wellington
Phone conference ID: 583 619 283#
For organizers: Meeting options | Reset dial-in PIN
________________________________________________________________________________
|
9 April 2025 |
5.1 Minutes of the Policy and Projects Committee Meeting held on 19 February 2025
1. That the Minutes of the Policy and Projects Committee Meeting held on 19 February 2025 are true and correct.
File Number: 444767
Author: Robyn Blue, Democratic Services Officer
Attachments: 1. Minutes of the Policy and Projects Committee Meeting held on 19 February 2025
|
Policy and Projects Committee meeting Minutes |
19 February 2025 |
MINUTES
OF Carterton District Council
Policy and Projects Committee meeting
HELD AT THE Carterton Events Centre, 50
Holloway St, Carterton
ON Wednesday, 19 February 2025 AT
9:00 am
PRESENT: Deputy Mayor Steve Cretney (Chair), Cr Steve Gallon (Deputy Chair), Mayor Ron Mark, Cr Dale Williams, Cr Brian Deller, Cr Robyn Cherry-Campbell, Cr Lou Newman, Cr Steve Laurence, Cr Grace Ayling
IN ATTENDANCE: Staff
Geoff Hamilton (Chief Executive), Solitaire Robertson (Planning and Regulatory Services Manager), Geri Brooking (People and Wellbeing Manager), Johannes Ferreira (Infrastructure Services Manager), Glenda Seville (Community Services and Facilities Manager), Lawrence Stephenson (Water Services Manager), Jeet Kiran (Waters Compliance and Monitoring Officer) Marcus Anselm (Communications and Engagement Manager), Sara Renall (Communications and Engagement Advisor), Robyn Blue (Democratic Services Officer), Victoria Caccioppoli (Financial Accountant) via videoconference, Anna Tulloch (Communications and Engagement Advisor) via videoconference
1 Karakia Timatanga
The meeting opened with a karakia by all members.
2 Apologies
There were no apologies received.
3 Conflicts of Interests Declaration
There were no conflicts on interest declared.
4 Public Forum
There was no public forum.
5 Confirmation of the Minutes
|
5.1 Minutes of the Policy and Projects Committee Meeting held on 4 December 2024 |
|
NOTED · CDC will include funding for a Forestry Rate in partnership with the other two Wairarapa councils by including $30K in the Annual Plan 25/26. SWDC and MDC will also include $30K in their Annual Plan 25/26. MOVED 1. That the Minutes of the Policy and Projects Committee Meeting held on 4 December 2024 are true and correct. Deputy Mayor S Cretney / Cr B Deller CARRIED |
6 Reports
|
6.1 Waste Management and Minimisation Update |
|
1. Purpose For the Committee to be updated on Carterton District’s Waste Management for December 2024. |
|
NOTED · CDC is in the early stages of investigating recycling of polystyrene, and will bring this back to the Committee. MOVED That the Committee: 1. Receives the report. Cr R Cherry-Campbell / Mayor R Mark CARRIED |
|
6.2 Update on Operational Consents |
|
1. Purpose To update the Committee on the status of the existing consents. |
|
MOVED That the Committee: 1. Receives the report. Deputy Mayor S Cretney / Cr G Ayling CARRIED |
|
6.3 Major Projects Update |
|
1. Purpose To update the Committee on the progress of major projects. |
|
MOVED That the Committee: 1. Receives the report. Mayor R Mark / Cr G Ayling CARRIED |
|
6.4 Water Operations Report |
|
1. Purpose For the Committee to be updated on the water operations. |
|
MOVED That the Committee: 1. Receives the report. Cr B Deller / Cr R Cherry-Campbell CARRIED |
|
6.5 Ruamāhanga Roads and Corridor Access Report |
|
1. Purpose For the Committee to be updated on Ruamāhanga Roads and Corridor Access activities. |
|
NOTED · Following a change is legislation, specifically relating to the length of the consultation period for a Speed Review being changed from 4 weeks to 6 weeks, CDC has been advised it is not able to implement the Speed Review that was consulted on and approved. CDC can only implement the speed changes around schools and marae. However, we can apply for a subsidy to re-consult the community. MOVED That the Committee: 1. Receives the report. Deputy Mayor S Cretney / Cr R Cherry-Campbell CARRIED 2. Agreed that the Mayor approaches NZTA with a view to enabling CDC to progress the Speed Review that was consulted on and approved. Cr S Laurence / Mayor R Mark |
7 Karakia WhakamUtunga
The meeting closed with a karakia by all members.
The meeting closed at 10.15 am
Minutes confirmed: ……………………………………
Date: ...................................................
|
9 April 2025 |
7.1 Waste Management and Minimisation Update
1. Purpose
For the Committee to be updated on Carterton District’s Waste Management & Minimisation overview.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Background
CDC delivers solid waste management and minimisation services and activities in alignment with the Wellington Region Waste Management and Minimisation Plan (WMMP), and the Wairarapa Local Action Plan.
The WMMP outlines how Wellington Councils, mana whenua, community, industry, and businesses can work together to transform how waste is generated, managed, and minimised in the Region. Reflecting this collaboration is the vision for this WMMP, which is “E mahi tahi ana ki te tiākinahia a mātou rauemi – hei whakaiti para, ā, ki te whakanui ai te wāhi - Working together to care for our resources - for less waste and a greater place”.
The objectives of the WMMP are:
1. Waste and resource recovery systems support a reduction in greenhouse gas emissions from landfills and waste collections.
2. There is collective responsibility within the Wellington region for reducing our resource use and protecting our natural environment.
3. The conditions are in place to support everyone to use fewer resources and minimise waste.
4. Material circularity is increased through reuse, resource recovery, waste infrastructure and services.
5. It is accessible and convenient to reduce waste, reuse materials, and minimise disposal to landfill in line with the waste hierarchy.
6. Waste and resource recovery data systems are in place to track and monitor waste streams.
7. Resource recovery facilities and waste systems are resilient and able to cope with emergency events.
8. Recovery of materials is maximised so that landfills are used as a last resort.
9. Waste that cannot be prevented or diverted from landfill is managed safely and effectively in accordance with best practice.
4. Discussion
|
Waste Summary |
|
|
|
Month |
Recycling (kerbside and Transfer station) |
Landfill |
Glass Recycling |
E-waste/batteries /other |
Metal recycling |
Levy (Exc. GST) |
|
Jan ‘25 |
19,170 kg |
14,740 kg |
31,130 kg |
1,900 kg |
12,450 kg |
$ 2,332.58 |
|
Feb ‘25 |
18,920 kg |
15,460 kg |
22,860 kg |
2,110 kg |
8,890 kg |
$ 2,151.95 |
|
Project Update |
|
|
· All three Council GMs agreed to seek an extension of the shared waste service contract from 30 June 2025 to 30 June 2027.
· The procurement process will be through an open tender led by MDC.
· Professional service advisors have been engaged by MDC to assist with the development of the technical specification and contract documentation.
· The council has registered for the Tyrewise scheme. Residents will soon be able to drop off up to 5 tyres a week free of charge at our waste transfer station.
· New World Carterton has agreed to an initial 2-month trial for the Soft Plastic Recycling scheme.
· Communication with E-cycle for a trial of polystyrene recycling for Wairarapa is underway.
· A review report on how the new government waste strategy programme could affect the council is also attached to this report.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Next Steps |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
The following actions are still to be undertaken:
· Tracking waste and data collection from Smart Environmental as per the new rules from the Online Waste Levy System (OWLS).
· Territorial Authority Waste Levy System (TAWLES) report generation for CDC.
· Installing Soft Plastics Recycling bins at New World Carterton and waste transfer station.
· Project planning and trial of polystyrene recycling with E-cycle at Palmerston North.
· Working with the Communications Team for recycling week in October 2025.
· Monitoring and reducing illegal litter dumping.
That the Committee:
1. Receives the report.
File Number: 444179
Author: Sarvesh Tiwari, Waste Management and Minimisation Officer
Attachments: 1. New Govt Waste and Resource Efficiency Strategy Review for Council ⇩
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
7.2 Climate Change Strategy 2025-2030
1. Purpose
For the Committee to adopt the revised Carterton District Council Climate Change Strategy: 2025-2030.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Background
In March 2020, the Carterton District Council adopted its first Climate Change Strategy (the Strategy) and Action Plan (called the Ruamāhanga Strategy), and set 2024 as its year for review. Over the past 12 months, we have conducted an internal review of the Strategy with staff and elected members, as well as conducting a 5-week period of community engagement on the proposed draft Strategy. The Strategy presented today is the final version following this review period.
4. Discussion
The full Strategy is included as an attachment.
Climate change is a growing challenge that will change and disrupt many parts of our everyday lives. Local government in New Zealand has responsibilities under legislation to support our communities to enable measures to reduce greenhouse gas emissions, and prepare our assets, infrastructure, and communities to adapt to the impacts of climate change.
As a district, our emissions for the 2023/24 financial year came primarily from agriculture (77%) and transport (17%) and produced just over 275,000 tonnes of carbon dioxide equivalent (tCO2-e). Interestingly, data over the past five years suggests a downward trend in our overall emissions, reducing by 8% since the 2018/19 financial year. As an organisation, data from 2021 shows that by far our largest source of emissions comes from our wastewater treatment facility.
The impacts that we
are likely to experience from a changing climate in the Carterton District
include increased daily temperatures and hot days (>25°C), changes in
rainfall patterns and intensity, and increased windiness. These impacts will
likely put pressure on our primary production industries, increase the risk of
damage and failure of infrastructure assets, and challenge the resilience of
our community.
Through this review process, we have aligned our legislative responsibilities and desire for change with the realities of being a small council with limited resources.
We are proud to have set a vision and objectives that are realistic and achievable for our strategy and the Carterton district.
Vision: Carterton District Council is an innovative and carbon neutral organisation, and we empower our community to adapt to a changing climate.
Objectives:
· Climate change is a core consideration in all council decisions and integrated into council operations
· Council is an enabler of positive change within our community
· As an organisation, Council leads by example.
In order to reach this vision and accomplish the objectives, three proactive shifts needed to drive change across the organisation:
1. Enhancing knowledge and understanding
2. Maximising resources and investing wisely
3. Organisational direction and building a culture of change
We have developed five broad actions under each of our objectives to guide us toward our vision and objectives and further action toward the necessary shifts. During community engagement we asked participants to rank the actions in order of importance. The ranked action list is below:
Objective 1: Climate change is a core consideration in all council decisions and integrated into Council operations.
1. We treasure our limited water resources, and provide tools for our community to do the same.
2. We use the land we manage to minimise emissions and adapt to the impacts of climate change.
3. We collaborate with landowners and construction companies to develop properties in climate-resilient and sustainable ways.
4. We create conditions needed to encourage more walking, cycling and public transport use in our district.
5. We advocate to central government and other agencies on behalf of the unique needs of our community.
Objective 2: Council is an enabler of positive change within our community.
1. We collaborate and partner with organisations who are sustainability leaders and making a difference.
2. We provide opportunities for community to build knowledge and learn skills around climate change and sustainability.
3. We invest in tools and information that support our communities to protect their assets and interests.
4. We minimise our methane impact at landfill through reducing food waste.
5. We celebrate the incredible work of climate change champions within our community.
Objective 3: As an organisation, Council leads by example.
1. We invest in alternatively powered options over fossil fuel powered options where possible.
2. We employ renewable electricity to ensure our operations are powered sustainably.
3. Our staff are empowered to take climate action in their roles.
4. We innovate and do the simple stuff well at all our work sites and assets.
5. We source goods and services from suppliers that are also committed to addressing climate change.
We also asked the community to give us suggestions on ways they would like action to take place in Carterton. The feedback collected has been themed and included in the final strategy as a reference.
5. NEXT STEPS
The Strategy will be supported through annual implementation plans that align with the organisation’s financial year, as well as annual reports, to update Council and the public on progress made toward to the actions in the Strategy. The Strategy will be reviewed in 2030.
The next step is to develop the implementation plan, that will inform the 25/26 financial year.
6. CONSIDERATIONS
6.1 Climate change
This Strategy sets a clear direction on climate change matters for Carterton District Council. It requires that climate change is increasingly integrated into all facets of council operations, and that we support our community to do the same.
6.2 Tāngata whenua
Te taiao (the environment) and the way that we work with our whenua (land) is of intrinsic value to Māori. Therefore, the actions within this Strategy may be of interest to mana whenua in Carterton as well as the wider Wairarapa rohe, particularly in regard to actions around water and land management. Successful implementation of this Strategy will involve partnership and working alongside mana whenua.
6.3 Financial impact
This project was undertaken using internal staff resources.
The majority of
actions in this Strategy will be considered and actioned through existing
budgets. Where further resourcing or funding is required, business cases will
be developed to be considered as part of Annual Planning or Long-Term Planning
cycles, or external funding opportunities.
6.4 Community Engagement requirements
Community feedback is a key component of the strategy review process and community engagement was undertaken during the development of this strategy.
6.5 Risks
We need to do what is required of us as a Council and support our community in building resilience in a changing climate. There is limited risk in the Strategy itself; however, climate change is an important consideration beyond council (such as increasing emphasis on climate change action during our audit processes) that Council will need to remain cognisant of.
That the Committee:
1. Receives the report.
2. Adopts the Carterton Climate Change Strategy: 2025-2030.
3. Notes that prior to public release of the Strategy minor editing and changes in formatting may occur if required.
File Number: 444731
Author: Sky Halford, Climate Change Advisor
Attachments: 1. Climate Change Strategy 2025-2030 ⇩
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
7.3 Positive Ageing Strategy update
1. Purpose
For the Policy and Projects Committee to receive the six-monthly report on Te Hōkai Nuku Wairarapa Region Positive Ageing Strategy for Carterton District Council.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Background
Te Hōkai Nuku Wairarapa Region Positive Ageing Strategy was introduced in 2019. It was developed by the three Wairarapa district councils in response to the region’s rapidly ageing community and the predicted growth in this population cohort.
This is an ‘all of council’ strategy, meaning every part of the council has a role to play in fostering an age-friendly environment, from housing to transport, health services to community activities.
By integrating positive ageing principles into each workstream we can improve the quality of life for older residents, create more inclusive communities, and enhance the overall vibrancy of the district.
In crafting this strategy, we've engaged with older residents to ensure their voices are heard. Moving forward, we will continue to consult and involve the ageing community to make sure our actions are aligned with their needs.
4. Discussion
The vision for the Strategy is for our kaumātua/older residents lead valued, connected and fulfilling lives, and sets out goal areas and priorities for this to be achieved. The Positive Ageing Strategy aims to ensure that the needs of our aging population are recognised, and that we create an inclusive, supportive environment for all older residents in the district.
Carterton’s ageing population is growing, and with this demographic shift comes an increased need for appropriate housing, transport options, healthcare, and opportunities for social engagement.
At the time of writing the Strategy it was predicted that in the next 25 years, the number of Wairarapa residents aged over 65 was expected to increase by about 79 percent to nearly 15,000 which is one in four residents. Carterton District Council is at the cusp of that now with census results from 2023 showing the Carterton District at 24.5 percent of its residents aged 65 or over. Further predictions show Carterton District at 30.8 percent in 2050.
Consideration needs also to be given to the number of Māori over the age of 65 that is set to almost treble by 2043. [1]
The area is a popular retirement location so older people are both retiring in place and choosing to retire in the Wairarapa from elsewhere. Continuing to implement the Strategy ensures that Carterton District Council prioritises making the district a great place for our older people.
The Strategy identifies that there are multiple areas in council operations that need to consider the aged population. The goals reflect this, ranging from community support, communications, roading, cultural diversity to housing and places and spaces.
A report is produced 6-monthly, which reflects how Carterton District Council actions the Strategy (a similar report is produced for our partnering councils also). Attached to this document is the report covering the July 2024 – December 2024 period.
Three highlights within this report include:
1. The "Grab and Go Bag” Project
Working in collaboration with community partners. It was identified that cost is a barrier to being able to assemble a Grab and Go bag, the group sourced bags, torches, first aid kits, masks and sanitiser - enough for 50 Grab and Go Bags. The torches and first aid kits were funded by South Wairarapa Rotary and Hato Hone St Johns respectively.
These will be given away to older persons across the three districts.
2. Public Transport Advisory Group
The Co-ordinator is a member of the Greater Wellington Regional Council (GWRC) Public Transport Advisory group. The purpose of this group is to provide advice (from a community perspective) to inform the business of Metlink and the Transport Committee. The Co-ordinator is one of two Wairarapa representatives and gives advice from both the perspective of older persons and the Wairarapa. There are a number of reported issues regarding the Wairarapa transport system for older persons including:
· Not being able to travel both ways on their Gold Card
· The lack of accessibility of the train replacement buses
· Lack of shelter at bus stops
· Lack of knowledge regarding the Snapper system.
The Co-ordinator was able to provide feedback regarding the upcoming new contract for train replacement buses with a stress on greater reliable access of buses and better information regarding replacements. The Co-ordinator is also organising a conversation about the installation of a bus shelter in Greytown and is soon to meet with the GWRC liaison to discuss Snapper coverage.
3. "Connections" Project
The Co-ordinator began work on the "Connections" project – aimed at newcomers to Carterton district who are 65 plus but also those who might experience loneliness or isolation.
Research shows that 10% of people over the age of 65 are lonely all or most of the time, and this rises to 50% amongst those over 80. In fact, loneliness is detrimental for the health of older people. Almost a quarter of those people who are lonely may be at risk of premature death. Research shows that 10% of people over the age of 65 are lonely all or most of the time, and this rises to 50% amongst those over 80. In fact, loneliness is bad for the health of older people.
Almost a quarter of those people who are lonely may be at risk of premature death.[2]
The plan is to create a hard copy and electronic resource that outlines the different ways that older persons can connect in the community - either connecting digitally, through volunteering, through services available in the community, being active, through the library, through friendship. These connections points will include contact details for various services and clubs that are available in the Carterton community. It will be designed to easily put in a bag or pocket so that it can be used while out and about.
5. NEXT STEPS
The PAS Co-ordinator and the Steering Group (leadership from the three Councils) are working towards the review of the Strategy in 2025/2026 financial year. The Strategy was first published in 2019 and is scheduled for review. This work includes developing an early engagement plan with Māori.
6. CONSIDERATIONS
6.1 Climate change
There are no matters in the report relate to climate change migration or adaptation issues.
6.2 Tāngata whenua
The
report outlines progress with Goal Four: Cultural Diversity.
However, the whole Strategy pertains to Māori as noted in the Strategy:
“Kuia, koroua and kaumātua enjoy many of the same things about
Wairarapa that all older people in Wairarapa enjoy. They also experience
all the same challenges as other older people, only often more acutely due to
issues such as health, hardship and finances.”
6.3 Financial impact
Implementation of the Strategy sits within the existing budget.
6.4 Community Engagement requirements
The community was consulted widely and had a range of different ways to feedback into the development of the Strategy. Post lockdowns, a discrete engagement was undertaken with older people and relevant organisations to ensure that the Strategy was still relevant.
The six-monthly report demonstrates how Carterton's older people are considered involved and affected by the implementation of the Strategy.
6.5 Risks
There are no identified risks in relation to this report.
6.6 Wellbeings
The successful implementation of the Strategy supports the Council to achieve its vision of being a welcoming and vibrant community where people enjoy living. The community outcomes (in particular, the social wellbeing, cultural wellbeing and economic wellbeing) are achieved through to the vision, goals and priority areas of the Strategy.
That the Committee:
1. Receives the report.
File Number: 443568
Author: Becks Clarke, Community Development Team Leader
Attachments: 1. PAS 6 monthly report CDC ⇩
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
7.4 Māori Responsiveness Action Plan Update
1. Purpose
For the Committee to receive an update on the Māori Responsiveness Action Plan 2024/2025.
2. Significance
There are no matters for decision in this report considered to be of significance under the Significance and Engagement Policy.
The kaupapa (topic) of this report however is significant to Māori in progressing the Council’s commitment to upholding and supporting Māori engagement and decision-making. This whakataukī (proverb) acknowledges the importance of our progress being guided by the wisdom and mahi (work) of those before us.
|
Te titiro whakamuri hei arahi i te huarahi whakamua |
|
We must look back to guide the way forward |
3. Background
CDC acknowledges Hurunui-o-Rangi Marae and Ngāti Kahukuraawhitia as mana whenua entities within its takiwā (district) and values the role of hapū and whānau in the social and cultural fabric of the community. The Council acknowledges there are also other hapū in the Taratahi District and will continue to develop meaningful relationships with these groups as the opportunity arises.
Council has statutory obligations to give effect to the principles of Te Tiriti o Waitangi (The Treaty of Waitangi), particularly with respect to ‘partnership’, ‘participation’ and ‘active protection’. External funding supports the achievement of these obligations through the delivery of the Māori Responsiveness Action Plan (MRAP) outlined in Attachment 1.
The Action Plan details objectives across five focus areas:
· Māori engagement and participation
· Awareness and understanding of Te Tiriti
· Understanding and use of te reo and tikanga Māori
· Knowledge and use of Te Āo Māori in the Carterton community
· Support of
Māori aspirations and strengthening of partnerships with hapū and
iwi.
4. Discussion
61% of objectives for the 2024/2025 year are now complete, or have been implemented as ongoing activities. Below are general highlights for each focus area, emphasising the key kaupapa associated, and its alignment with the MRAP.
4.1 Māori engagement and participation
We support the strengthening of engagement partnerships with hapū and iwi by keeping them informed about council activities, projects, and opportunities to participate in decisions. This occurs through regular hui, collaborative initiatives, and weaving the understanding and integration of Māori knowledge and expertise into council processes.
Current partnership activities include:
Ngā Tawhai Reserve
Over the past year, we have worked with the Ngāti Maahu hapū (sub-tribe) to support their aspirations at Ngā Tawhai Reserve, connecting them with Forest Enterprises to identify significant sites. The hapū have led restoration efforts, and this ongoing collaboration will culminate in a pou whenua (land marker) being unveiled in June, honouring the site's deep connection to the Taiao (environment).
Flood Resilience Project – Te Unuunu (Flatpoint)
Supported kaimahi (staff) to engage with Ngāi Tumapahiarangi, Rangitāne, and Ngāti Kahungunu on the Flat Point Flood Resilience Project, ensuring their values were understood and incorporated. In return, kaimahi have been able to learn and preserve the history and significance of the area. The engagement received positive feedback, and we continue to strengthen these relationships for future kaupapa.
Esplanade Strips – Iwi engagement
Supported the Parks & Reserves kaimahi to engage with Rangitāne
and Ngāti Kahungunu on Wairarapa Estate Limited’s esplanade strip
offer (as noted in the 11 December 2024 Council report). These discussions
reinforced the importance of collaboration, protecting taonga (important
objects), and exploring future opportunities for the hapori (community),
reflecting our commitment to kaitiakitanga (guardianship) and strong
partnerships.
Clareville Cemetery - Bilingual signage
We have partnered with hapū to incorporate bilingual signage into the Clareville Cemetery signage update project. This initiative reflects a growing understanding and use of te reo Māori within our hapori, supporting language revitalisation and cultural visibility.
Ngāti Kahukuraawhitia - Whenua (land) clean-up day
On April 20th, the hapū will host a whenua clean-up day, bringing together whānau and the wider community to help restore and uplift the whenua. Beyond the clean-up, this event is an opportunity to share knowledge about kai sovereignty, the history of the hapū, and the deep connection to the taiao. This initiative strengthens community ties while supporting hapū growth and Te Ao Māori aspirations.
4.2 Awareness and understanding of Te Tiriti
Our team continue to demonstrate their willingness to understand and reflect the Tiriti principles in their mahi. Many kaimahi are now very confident to proceed with activities knowing they have the knowledge and capability, otherwise they will seek early advice and support from the Kaituitui before planning to progress projects or initiatives. This was particularly successful recently with the esplanade strips engagement.
4.3 Understanding and use of Te Reo Māori
We continue to support kaimahi with Te Reo Māori sessions on pronunciation, sentence structure, and local history, enhancing language skills and connections to place. Staff were encouraged to seek guidance when unsure, promoting a respectful approach to Māori culture. Kaimahi commitment to karakia (prayer) and waiata (song) sessions have grown, with weekly attendance increasing by 50%, strengthening cultural confidence and whakawhanaungatanga (relationships). We also celebrated Matariki and Te Wiki o Te Reo Māori, fostering unity and educating kaimahi on their significance to tangata Māori.
4.4 Understanding and use of tikanga Māori
Increasingly it is becoming common practice for tikanga Māori to be used across council to embrace this cultural significance, and reinforce our commitment to inclusivity. We have embedded processes such as kaimahi greetings and farewells, karakia to open and close hui (meetings), and mihi whakatau (informal welcome) welcoming tangata (people) at events and Citizenship Ceremonies.
4.5 Knowledge and use of Te Āo Māori in the Carterton community
We continue to weave Te Ao Māori into Council and community events as opportunities arise. The recent Wairarapa Arts Festival, which featured a Māori name - Kākano (seed) included te reo and tikanga aspects including a mihi whakatau for performers. With ongoing support for kaimahi and councillors, we continue to support the protection and growth of Te Ao Māori.
Te Reo Māori is increasingly visible across internal and external Council communications, including media platforms, documents, event promotions, and signage, ensuring a greater reach and influence within our hapori (community).
5. NEXT STEPS
Our kaupapa for the remainder of the 2024/2025 year includes:
· Providing ongoing support to kaimahi for cultural guidance across Council projects, activities, and initiatives.
· Developing a centralised repository for staff and councillors to enhance access to Te Reo Māori resources.
· Continuing support to embed Te Tiriti understanding in council processes.
· Offering training and development for staff and councillors in Te Reo Māori and tikanga Māori.
· Expanding bilingual signage and incorporating dual language in council buildings, parks, and reserves in the hapori.
6. CONSIDERATIONS
6.1 Climate change
There are no climate change considerations required in this report, however the MRAP reflects the importance to Māori of protecting the taiao.
6.2 Tāngata whenua
The MRAP aims to support tāngata whenua participation and partnership in council decision making, increase Council’s cultural capability and capacity, and support community understanding and participation.
6.3 Financial impact
All activities are within existing budgets.
6.4 Community Engagement requirements
There are no community engagement requirements required in this report.
6.5 Risks
There are no risks identified in this report.
6.6 Community Wellbeing Outcomes
The MRAP supports the delivery of the following community wellbeing outcomes:
Cultural Wellbeing:
· Te Āo Māori/Māori aspirations and partnerships are valued and supported.
· A community that embraces and encourages our cultural diversity and heritage.
That the Committee:
1. Receives the report.
2. Notes the progress towards the delivery of the Māori Responsiveness Action Plan objectives.
File Number: 438952
Author: Geri Brooking, People and Wellbeing Manager
Attachments: 1. CDC Māori Responsivness Action Plan 2024-2025 ⇩
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
1. Purpose
To update the Committee on the progress of major projects.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Background
The Infrastructure Services Team delivers multiple projects as part of the delivery of the Long-Term Plan.
LTP Master Programme
4. Discussion
4.1 Sewer Network Renewals Lincoln Road
4.1.1 Progress:
4.2 All physical works on Lincoln Road have been completed. The scope of work included the installation of two sizes of pipework, firstly, a 300mm diameter and secondly, a 225mm diameter pipe. The first section of pipe renewed was “like for like” whereas the second section was increased from 150mm diameter to 225mm diameter.
· “Like for like” replacement (300 mm- 300 mm), Victoria Street - Pembroke Street 393m - 52%
· Increased in size (150 mm- 225 mm), Pembroke Street - Taverner Street 360m - 48%
The increase in capacity of the for the section of pipe is theoretically 125%.
As part of the quality assurance, CCTV was completed in March. No quality concerns were reported.
4.1.2 Finance
Even though we are still waiting for the Final Claim and Escalation Costs, we are still estimating the final cost to be in line with the previously reported figure of $2,478,474.
4.3 Climate Change Mitigation – Solar Panel Project
Progress
This project was completed on 20 December 2025. Officers are planning for the official opening of the project. CDC has entered into a Power Purchase Agreement with Mercury. The commencement date of the agreement is backdated to 20/09/2024, from which point CDC will receive revenue for unused electricity.
Image 1 - Solar Panel Project
4.4 Waingawa Process Water
4.3.1 Finance
Total Budget $2,767,679
Cost to Date $1,411,069
4.3.2 Program
4.3.3 Stage 2 - Reticulation
The Norfolk Road pipe extension will be starting mid-April.
4.3.4 Stage 3 - Pump Station and Reservoir
Ordish & Stevens will start construction 2 April and work should take 6 months to complete.
Seccor Builders, have completed minor renovations to the existing Pumphouse which will house the new pump station.
Image
2 – Completed Waingawa Process Water Project Pump House Renovation
4.5 Flatpoint Flood Mitigation
4.4.1 Finances
Budget $410,000
Cost to date $95,550
4.4.2 Programme
4.4.3 Progress update
The final Resource Consent was granted on 21/3/25.
Work started on 21/3/25.
The following Stages have been completed:
Stage 1 (Previously completed)
Stage 2
Stage 4
Stages Under Construction:
Stage 3
Stage 5
Image 3 - Stage 2 Complete
Image 4 - Stage 4 Complete
Image 5 - Stage 4 Complete with Hydroseed
Image 6 – Stage 2
Image
7 - Stage 4
4.6 Brooklyn Road Watermain Replacement
Progress
Work was started in January 2025 and is currently 40% complete.
Crossing of the rail tracks is planned for mid-April.
Cost to date $715,000.00
Image 8 - Brooklyn Water Main Replacement
Image
9 - Watermain installation Brooklyn Road
4.7 Norman Avenue, Waingawa: Road Upgrade
Practical Completion date was achieved on 21/2/2025.
Project Budget: $1,155,000
Cost to date: $1,108,152
Image 10 - Norman Avenue
4.7 Waiohine Bridge Design
The Concept Design of the bridge design has been completed, and a live presentation of the design was delivered to the Trail Trust Committee members. All members were very impressed and excited with the design, and all agreed that if this project were constructed, it would have a huge positive impact on tourism and the Carterton and wider Wairarapa Economy as it would be a dedicated Trail connecting Carterton and Greytown and be one of the longest-span bridges of its kind in the Southern Hemisphere.
Permission was granted for DC Structures to proceed with the detail design of the bridge.
Image
11 - Waiohine Bridge Concept Design
Image 12 - Cross Section
Image 13 - Top View - Carterton to the right
Image 14 - View from Greytown
4.8 Depot Ablution Block
Due to the age and condition of the existing ablutions at the depot, it was decided to install a new portable ablution block behind the existing building. Crown Potable Buildings has been given the go-ahead to supply the building, and this is expected to be delivered within the next 5 weeks.
4.9 Frederick Street Treatment Plant Building Upgrade
Concept Plans have been drawn for the addition to the existing building and Fire Report applied for.
This will then be submitted to CDC for approval and sent out to be tendered.
Image 15 - Frederick Street Concept
5. CONSIDERATIONS
5.1 Climate change
This report is a regular update which is of interest to all members of our community, including iwi and hapū.
5.2 Tāngata whenua
This report is a regular update which is of interest to all members of our community, including iwi and hapū. However, there are no areas of interest or concern contained within this report that require specific iwi or hapū consideration.
5.3 Financial impact
The financial matters in the report are covered within existing budgets.
5.4 Community Engagement requirements
There are no community engagement requirements required for this report.
5.5 Risks
Project risks are being managed and mitigated as and when required.
That the Committee:
1. Receives the report.
File Number: 444029
Author: Christo Heyns, Project Manager
Attachments: Nil
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
7.6 Ruamāhanga Roads and Corridor Access Report
1. Purpose
For the Committee to be updated on Ruamāhanga Roads and Corridor Access activities.
2. Significance
The matters for decision in this report are not considered significant under the Significance and Engagement Policy.
3. Background
Ruamāhanga Roads is a shared service between CDC and SWDC to deliver the Land Transport Programme in partnership with the New Zealand Transport Agency Waka Kotahi (NZTA).
4. discussion
The attached report relates to activities undertaken across the Carterton and South Wairarapa Districts for the period January to March 2025.
5. CONSIDERATIONS
5.1 Climate change
Roading activities have an impact on climate change however through the road maintenance contract, efficiencies are strived for which relate to climate change mitigation. This report does not have any climate change decision implications.
5.2 Tāngata whenua
This report is a regular update which is of interest to all members of our community, including iwi and hapū. However, there are no particular areas of interest or concern contained within this report that require specific iwi or hapū input.
5.3 Financial impact
All of the roading activities are completed under approved budgets, and this report does not have any additional financial impacts.
5.4 Community Engagement requirements
There are no additional community engagement requirements resulting from this report.
5.5 Risks
This report is a regular update. It contains no specific or identified decision risks which would require further attention or action.
That the Committee:
1. Receives the report.
File Number: 444802
Author: Graham Carson, Roading Manager
Attachments: 1. Ruamāhanga Roads Report, April 2025 ⇩
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
1. Purpose
For the Committee to be updated on the water operations.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Service Requests
Please see a summary of the service request activity for the period below. The number of water services for leaks has increased significantly with the summer flows and summer weather conditions.
4. Wastewater
4.1 Operations reticulation team
The wastewater network has been operating well. The dry weather has reduced infiltration, and flows are very low, with flows into the treatment plant averaging about 1,600m³/d over the last month, compared to an annual daily volume of 2,150m³/d.
The commercial property near the centre of town highlighted in the previous report has been resolved. An alternative lateral has been constructed and the wastewater mains extended in Ballinger Place. The extension also future-proofs the area if there are further developments along that section of the High Street.
4.2 WWTP
The wastewater treatment plant has operated well, with the water stored in the reservoirs maintained to ensure supply is maintained to the irrigation areas.
The field under the pivot was resown just before spring, and there have been two harvests of new grass since spring. It is expected that a third will be needed before winter.
5. water
5.1 Operations Reticulation Team
The team has been busy with the number of leaks occurring, though they have been able to efficiently manage the demand. The exception is leaks on the state highway. The water leaks on the SH2 take much longer to repair because of the traffic management and reinstatement requirements. The frequent requirement that the work is undertaken overnight means the team to unavailable the next day to manage fatigue.
5.2 Operational – Water Treatment Plant
Water demand has been below average, helped by the rainfall after Christmas, and water demand has been steadily increasing with the dry February-March. The graph below charts the monthly water demand and the split between the water treatment plants. We have been on water restrictions of alternate days for sprinklers since 10 December 2024, and the current setting is a sprinkler ban, which is reflective of the low river levels at the moment. It is important to note that the water restrictions are a resource consent requirement, though it helps us manage the water demand in the town.
Graph of monthly water demand (12 months)
With the settled weather after spring, we have been running off the Kaipaitatanga Water Treatment Plant more frequently, with the intermittent operation of the Frederick St Supply.
We compared our performance against the Regulator – Taumata Arowai's annual report for 2022 – 2023 to better articulate our drinking water performance.
The reporting standard is Current Annual Real Loss (CARL), which accounts for accepted uses such as reservoir cleaning, water treatment plant chemical use, water mains flushing, and firefighting.
Carterton’s reported CARL for 2024 was 101L/connection/d, which is less than the median national values, as noted in the tables below.
The 13% water loss reported in the annual report is calculated as the difference between the annual volume of treated water and the volume recorded by water meters to all properties. This is a great achievement when compared to the national average of 22% and other Councils that record averages up to 46%.
6. water RACES
6.1 Operational Update
The water races have been at low flow conditions regularly since the start of the year. This has caused a large volume of service requests and catch-up work after winter. The overseer and contractor have been working hard to maintain flow to the end of the network.
7. CONSIDERATIONS
7.1 Climate change
There are no direct climate change issues relating to the decisions in this paper.
7.2 Tāngata whenua
There are no issues in this paper that impact on tāngata whenua.
7.3 Financial impact
The decision of this report has no financial impact.
7.4 Community Engagement Requirements
There are no community engagement requirements relating to the decisions in this paper.
7.5 Risks
There are no risks associated with the decisions in this paper.
7.6 Wellbeings
Economic Wellbeing
· Quality, fit-for-purpose infrastructure, and services that are cost-effective and meet future needs
Cultural Wellbeing
· Te Āo Māori/Māori aspirations and partnerships are valued and supported.
Social Wellbeing
· A strong and effective council providing trusted leadership
· A caring community that is safe, healthy, happy and connected.
Environmental Wellbeing
· Safe and resilient water supply, wastewater, and stormwater systems
· Healthy, sustainable waterways.
That the Committee:
1. Receives the report.
File Number: 440489
Author: Lawrence Stephenson, Waters Operations Manager
Attachments: Nil
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
7.8 Update on Operational Consents
1. Purpose
To update the Committee on the status of the existing consents.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Discussion
A resource consent is permission from the Regional Council for an activity that might affect the environment or the community, and that isn’t allowed ‘as of right’ in the regional plan. Councils are required to have resource consents to regulate activities that could potentially impact the environment and the surrounding community.
4. Consents
The main consents currently being worked on are the Water Race consent renewals and the Kaipaitangata water take consent. A new landfill consent is also required for GWRC to process. To achieve this, the advice from GWRC is that a new Assessment of Environmental Effects (AEE) needs to be undertaken.
The waters team manages 8 different consents, summarised in the table below:
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
|
Expiry |
Status |
Risks |
|
|
Kaipaitangata Surface Water Take |
2013 |
Updated AEE discussed with GWRC and stakeholders. Ongoing discussion. The submission is planned for this year. Staff started to engage with various stakeholders. The 2012 application is on hold. We are reapplying with updated information for the Natural Resources Plan. Stakeholder engagement is in progress. |
Low flow restrictions We are requesting a 20-year consent; however are still awaiting a decision on this.
|
|
Carterton Landfill |
2016 |
The 2014 application is on hold. Staff contacted GWRC to discuss the pond desludging requirements over the next 3 years. Communication with GWRC has indicated that an updated AEE is required. |
Restrictions on sludge disposal. Unknown risk for unlined cells and what may be required for
monitoring. - Regulatory and Policy Framework Updates since 2015. - Changes in Environmental Conditions and Risks - Best Practice and Technical Advancements. - Actual and potential effects are difficult to ascertain, given the lack of information supplied and the inconsistencies within the 2015 AEE document. Officers are seeking quotes from service providers for a new AEE. Officers have approached various consultants for quotes, and the consultants have requested more information to give the CDC a quote, which is in progress. Alternatively, seeking the possibility of updating the existing AEE by reviewing it against the updated NRP (Operative) rather than starting completely from scratch. If this approach is feasible, it might help address GWRC’s requirement for a new AEE without having to redo everything from the ground up. |
|
Consent |
Expiry |
Status |
Risks |
|
Taratahi Water Race |
30 June 2023 |
The 2023 application with updated questions has been returned to GWRC officers. Meetings are planned with GWRC to discuss the further information they have requested. Currently in the process of addressing the outstanding information and assessment deficiencies. Discussion with experts ongoing. |
Restrictions during low flow, and the amount of monitoring required. We are requesting a 20 year consent, and are still awaiting a decision on this. The costs for consenting. |
|
Carrington Water Race |
30/6/2023 |
See above |
|
|
Frederick St groundwater take |
30/9/2034 |
Current |
Nitrate levels are still within limits. However, a change in legislation could compromise this. |
|
Waingawa swamp cleaning |
3/9/2023 |
Expired; included in the Water Race consent application |
|
|
Wastewater discharge |
17/1/2053 |
Current; multiple consents |
Capacity for population growth |
|
Stormwater |
15/8/2027 |
Current; Monitoring consent to create stormwater management strategy |
Roading run-off treatment |
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
There are currently four consents progressing that are in different stages:
· The water race consents (the water races are consented separately but being dealt with at the same time). The Section 92 requests for information response went to the Regional Council Officers. Further discussions are ongoing with GWRC around the information before public notification. The latest update from GWRC officers is that the effects of the takes from streams and groundwater are likely to be more than minor. Also, the AEE submitted has deficiencies and is insufficient. The application is still on hold under Section 92 and experts have been brought in provide the outstanding information and assessment deficiencies. Discussions with the experts are in progress.
· The updated application for the Kaipatangata has been on hold since 2015 while different strategies were considered by the Council on the use of the Frederick St Water Treatment Plant and the Kaipatangata supply. Council staff have drafted a replacement AEE evaluated against the objectives, policies and rules of Natural Resources Plan. Preliminary discussions with the Regional Council were encouraging, however the last email correspondence indicated the GWRC policy team had advised that because the Mangatarere is over-allocated, that only a 5-year consent is possible. Staff have started to engage with stakeholders, including:
o Mana whenua
o Department of Conservation (DoC)
o Regional Public Health (RPH)
o Fish and Game Society
o Mangatarere Restoration Society
· The landfill consent for the closed landfill relates to monitoring of the groundwater around the site. GWRC has advised officers that a new AEE is needed for the renewal of landfill consent. Consultation with various consultants is progressing.
6. CONSIDERATIONS
6.1 Climate change
N/A.
6.2 Tāngata whenua
One important stakeholder is mana whenua. Council officers are engaging with Ngāti Kahukuraāwhitia to arrange a cultural impact assessment for the diversion of water from the Kaipatangata stream for the town supply.
6.3 Financial impact
All work relating to the renewal and maintenance of the consents is provided for within approved budgets in the LTP and carry forwards.
That the Committee:
1. Receives the report.
File Number: 443583
Author: Jeet Kiran, Waters Compliance and Monitoring Officer
Attachments: Nil
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
7.9 Carterton District Council Speed Review
1. Purpose
For the Committee to consider advice on the next steps following receipt of a response from NZTA regarding CDC’s Speed Review.
2. Significance
The matters for decision in this report are not considered to be significance under the Significance and Engagement Policy.
3. Background
On 11 March 2025 a letter was sent to the Chief Executive of NZTA regarding the change in legislation related to Speed Reviews. Council sought an exemption from the new Rules following the large number of public submissions on the proposals.
The outcome of engagement with NZTA was that CDC needed to undertake another review. The main reasons given for CDC not being able to implement the Speed Management Plan that was consulted on, were that the new rule requires 6 weeks of consultation instead of the previously acceptable 4 weeks, and the requirement for a cost-benefit analysis for each speed change.
The letter to the Chief Executive of NZTA, and his response is attached.
4. Next steps
Council is asked to consider advice on the next steps.
That the Committee:
1. Receives the report.
File Number: 444764
Author: Johannes Ferreira, Infrastructure Services Manager
Attachments: 1. Letter to NZTA re Speed Review, 11 March 2025 ⇩
2. Response from NZTA re the Speed Review ⇩
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
7.10 Update on Planning Resource Consents
1. Purpose
The purpose of this report is to update the Committee on the resource consents issued since the previous update.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Background
The Terms of Reference for the Policy and Projects Committee include oversight of implementation of the Wairarapa Combined District Plan. The resource consents issued since the last report, from 26 November 2024 to 2 April 2025, are included in Attachment 1.
4. CONSIDERATIONS
4.1 Climate change
N/A
4.2 Tāngata whenua
N/A
4.3 Financial impact
N/A
4.4 Community Engagement requirements
Not applicable as consultation requirements for resource consents are prescribed under section 95A-95B of the Resource Management Act 1991.
4.5 Risks
N/A
That the Committee:
1. Receives the report.
File Number: 439405
Author: Solitaire Robertson, Planning and Regulatory Services Manager
Attachments: 1. Resource Consent Update ⇩
|
Policy and Projects Committee meeting Agenda |
9 April 2025 |
1. Purpose
For the Committee to be updated on activities and highlights from the Advisory Group meetings.
That the Committee:
1. Receives the draft meeting notes from the People and Places, and Rural Advisory Groups.
File Number: 444834
Author: Robyn Blue, Democratic Services Officer
Attachments: 1. DRAFT meeting notes People and Places Adv Gp 5 March 2025 ⇩
2. DRAFT meeting notes Rural Adv Gp 5 March 2025 ⇩
