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AGENDA
Policy and Projects Committee meeting |
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Date: |
Wednesday, 7 August 2024 |
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Time: |
9:00 am |
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Location: |
Carterton Events Centre 50 Holloway St Carterton
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Deputy Mayor S Cretney (Chair) Cr S Gallon (Deputy-Chair) Mayor R Mark Cr D Williams Cr B Deller
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Cr R Cherry-Campbell Cr L Newman Cr S Laurence Cr G Ayling Hurunui-o-Rangi Marae representative
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Policy and Projects Committee meeting Agenda |
7 August 2024 |
Notice is hereby given that a Policy and Projects Committee meeting of the Carterton District Council will be held in the Carterton Events Centre, 50 Holloway St, Carterton on:
Wednesday, 7 August 2024 at 9:00 am
Order Of Business
3 Conflicts of Interests Declaration
5.1 Minutes of the Policy and Projects Committee Meeting held on 19 June 2024
6.2 Waste Management and Minimisation Update
6.4 Ruamāhanga Roads and Corridor Access
Mai i te pae maunga, raro ki te tai
Mai i te awa tonga, raro ki te awa raki
Tēnei te hapori awhi ai e Taratahi.
Whano whano, haramai te toki
Haumi ē, hui ē, tāiki ē!
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7 August 2024 |
5.1 Minutes of the Policy and Projects Committee Meeting held on 19 June 2024
1. That the Minutes of the Policy and Projects Committee Meeting held on 19 June 2024 are true and correct.
File Number: 406418
Author: Robyn Blue, Democratic Services Officer
Attachments: 1. Minutes of the Policy and Projects Committee Meeting held on 19 June 2024
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Policy and Projects Committee meeting Minutes |
19 June 2024 |
MINUTES OF Carterton District Council
Policy and Projects Committee meeting
HELD AT THE Carterton Events Centre, 50
Holloway St, Carterton
ON Wednesday, 19 June 2024 AT 9:00 am
PRESENT: Deputy Mayor Steve Cretney (Chair), Cr Steve Gallon (Deputy Chair), Mayor Ron Mark (via videoconference), Cr Dale Williams, Cr Brian Deller, Cr Robyn Cherry-Campbell, Cr Lou Newman, Cr Steve Laurence, Cr Grace Ayling, Matiaha Waata (Hurunui-o-Rangi Marae representative) from 9.05am
IN ATTENDANCE: Staff
Geoff Hamilton (Chief Executive), Solitaire Robertson (Planning and Regulatory Services Manager), Geri Brooking (People and Wellbeing Manager), Johannes Ferreira (Infrastructure Services Manager), Glenda Seville (Community Services and Facilities Manager), Sarvesh Tiwari (Waste Management and Minimisation Officer), Jeet Kiran (Waters Compliance and Monitoring Officer, Becks Clarke (Community Development Team Leader) via videoconference, Marcus Anselm (Communications and Engagement Manager), Robyn Blue (Democratic Services Officer)
1 Karakia Timatanga
The meeting opened with a karakia by Cr Steve Cretney.
2 Apologies
There were no apologies received.
3 Conflicts of Interests Declaration
There were no conflicts on interest declared.
4 Public Forum
The Carterton District Trails Trust spoke in support of the paper on the agenda related to Council endorsing the recommended River Road site for a cycle/pedestrian bridge over the Waiohine River and approving the project continuing to the design stage.
5 Confirmation of the Minutes
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5.1 Minutes of the Policy and Projects Committee Meeting held on 10 April 2024 |
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MOVED 1.
That the Minutes of the Policy and
Projects Committee Meeting held on Deputy Mayor S Cretney / Cr S Laurence CARRIED |
6 Reports
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6.1 Waiohine River Cycle and Pedestrian Bridge |
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1. Purpose For the Committee to receive the Waiōhine Cycle Bridge Multi Criteria Assessment Report regarding the recommended location of a cycle/pedestrian bridge over the river and approve the project proceeding to the design stage based on the recommended site. |
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Noted MOVED That the Committee: 1. Receives the report including the Waiōhine Cycle Bridge Multi Criteria Assessment report from Cameron Fauvel Projects. Cr B Deller / Cr R Cherry-Campbell CARRIED
2. Agrees to endorse the recommended River Road site for a cycle/pedestrian bridge over the Waiōhine River. Cr L Newman / Cr D Williams For - Cr D Williams, Cr B Deller, Cr R Cherry-Campbell, Cr S Laurence, Cr S Gallon, Cr L Newman Against – Mayor R Mark, Deputy Mayor S Cretney, Cr G Ayling CARRIED
3. Approves the project continuing to the design stage of the bridge. Cr D Williams / Cr R Cherry-Campbell For - Cr D Williams, Cr B Deller, Cr R Cherry-Campbell, Cr S Laurence, Cr S Gallon, Cr L Newman Against – Mayor R Mark, Deputy Mayor S Cretney, Cr G Ayling CARRIED |
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6.2 Major Projects update |
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1. Purpose To update the Committee on the progress of major projects. |
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MOVED That the Committee: 1. Receives the report. Deputy Mayor S Cretney / Cr B Deller CARRIED |
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6.3 Waste Management Report - June 2024 |
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1. Purpose For the Committee to be updated on Waste Management for June 2024. |
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MOVED That the Committee: 1. Receives the report. Cr S Gallon / Cr G Ayling CARRIED |
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6.4 Consents update |
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1. Purpose To update the Committee on the status of the existing consents. |
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MOVED That the Committee: 1. Receives the report. Cr R Cherry-Campbell / Cr B Deller CARRIED |
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6.5 Resource Consent Update |
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1. Purpose The purpose of this report is to update the Committee on the resource consents issued since the previous update. |
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MOVED That the Committee: 1. Receives the report. Cr S Gallon / Cr S Laurence CARRIED |
7 Karakia WhakamUtunga
The meeting closed with a karakia by Cr S Cretney.
The meeting closed at 10.34 am
Minutes confirmed: ……………………………………
Date: ...................................................
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7 August 2024 |
1. Purpose
To update the Committee on the progress of major projects.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Background
The Infrastructure Services Team delivers multiple projects as part of the delivery of the Long-Term Plan.
4. Discussion
4.1 Sewer Network Renewals Lincoln Road
G&C Diggers are into their third month constructing the Lincoln Road sewer main. They have completed 195m out of the planned 364m of pipeline to date (54%). This is the entire distance between Victoria street and Pembroke Street. We have had major challenges with high water tables and collapsing trenches but have worked hard to overcome these.
The cost to date is $660, 000.00 with the estimated cost to complete $2,100,000 which includes professional services and contingencies.
The current programme is to complete the sewer and lateral connections by October 2024.
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4.2 Climate Change mitigation – Solar Panel Project
The Resource Consent for this contract has been issued and the contractor has been engaged and instructed to proceed. They have applied to PowerCo for Distributed Generation and are awaiting approval. Installation of panels is expected to start within 8-12 weeks.
Planting around the edges of the property is to be started within the next two weeks
Solar Panel Concept Layout Plan
4.3 Waingawa Process Water
The project is progressing well activities completed includes:
· Reticulation design
· Upgrade of access road
· Tree removal
· Service locates.
· Kiwi Rail property grant approved to install sleeve under railway.
· Corridor access and TMPs
To date all activities have been delivered withing the approved budget with cost to date around $150,000.00.
4.3.1 Pipe line
G&C Diggers completed the underground services location on 26 July 2024. Pipes have been ordered and pre-installment pipe testing will be done in the first week of August. The actual pipe installation will start on 12 August 2024
KiwiRail access has been approved and we are waiting for the final documentation to lay the pipe under the railway track.
Trees have been removed.
4.3.2 Pump Station
The pump design is in its final stages and this part of the contract will then be sent out for tender.
4.3.3 Access Road
Figure 1 Waingawa Entrance Road Completed
The access road leading from David Lowes to the Reservoir has been upgraded to allow for improved access.
Figure 2 Waingawa Pump House and Reservoir
4.3.4 Tree Removal
Figure 3 Trees before removal
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Figure 4 - Waingawa Trees before Removal
Figure 5- Waingawa Tree Removal
Figure 6 - Waingawa Tree Removal
around Pump House
5. NEXT STEPS
The Infrastructure Services Team will continue to deliver on these projects and ensure the Committee is informed on progress.
6. CONSIDERATION
6.1 Climate change
This report is a regular update which is of interest to all members of our community, including iwi and hapū. However, there are no areas of interest or concern contained within this report that require specific iwi or hapū input.
6.2 Tāngata whenua
This report is a regular update which is of interest to all members of our community, including iwi and hapū.
6.3 Financial impact
The financial matters in the report are covered within existing budgets.
6.4 Community Engagement requirements
There are no community engagement requirements required for this report.
6.5 Risks
Project risks are being managed and mitigated as and when required.
That the Committee:
1. Receives the report.
File Number: 411103
Author: Christo Heyns, Project Manager
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Policy and Projects Committee meeting Agenda |
7 August 2024 |
6.2 Waste Management and Minimisation Update
1. Purpose
For the Committee to be updated on Waste Management for June and July 2024.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Background
The monthly waste management and minimisation tasks and projects update for May 2024 follows.
4. Discussion
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Waste Management and Minimisation Report – June/July 2024 |
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Waste Summary |
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Month |
Recycling (kerbside & Transfer station) |
Landfill |
Glass Recycling |
E-waste/batteries /other |
Metal recycling |
Levy (Exc. GST) |
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June 24’ |
15,430 kg |
12,615 kg |
21,630 kg |
1,790 kg |
8,590 kg |
$ 2,702.90 |
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May 24’ |
16,310 kg |
12,990 kg |
22,410 kg |
3,340 kg |
8.910 kg |
$ 2029.50 |
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Project Update |
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· The WMMP local action plan is currently being monitored.
· The decision on the extended role of WMMP advisor for the regional implementation plan is to be made by Wellington City Council and so the WMMP regional implementation plan is on hold.
· We are currently considering procurement options for the waste management service contract as the current contract will come to an end in June 2025.
· Rubbish and tip face signage has been installed at the transfer station along with trading hours and regulations on-site information.
· We are awaiting the MfE Deed regarding the organics feasibility study grant funding.
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Task |
Priority |
TEAM |
Actions |
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WMMP LAP |
High |
All 3 Wairarapa councils |
On track |
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Transfer station upgrade |
High |
Visual Industrie & Fulton Hogan |
Phase 2 completed |
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Organic waste feasibility |
High |
All 3 Wairarapa councils |
Awaiting deed (contract) from MfE |
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Waste education |
High |
All 3 Wairarapa councils |
Workshops & community education to be organised |
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5. Next steps
The following actions are in progress:
· The procurement process of a new contract.
· Tracking waste and data collection from Smart Environmental as per the new rules from the Online Waste Levy System (OWLS).
· Data collection and differentiating the types of wastes and feedstocks as per MfE legislation.
· Phase 3 Transfer station signage installation.
· Transfer station parking lines marking for safety.
· Community education and workshops for waste management.
· Waste management planning and support for the Carterton’s Daffodil Festival.
· Businesses waste education and audit.
· Illegal litter dumping monitoring and prevention.
Figure 1: Tip face signage
Figure 2: Transfer station information signage
That the Committee:
1. Receives the report.
File Number: 410245
Author: Sarvesh Tiwari, Waste Management and Minimisation Officer
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Policy and Projects Committee meeting Agenda |
7 August 2024 |
1. Purpose
To update the Committee on the status of the existing consents.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Discussion
The second annual Network Environmental Performance Measures report for the 12 months to 30 June 2024 for Taumata Arowai is due in September. Work has started on the report as many of the measures are similar to the Department of Internal Affairs indicators.
The main consents currently being worked on are the Water Race consent renewals and the Kaipatangata water take consent.
A number of expired consents have been on-hold pending further information.
4. Consents
The waters team manage 8 different consents summarised in the table below:
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Consent |
Expiry |
Status |
Risks |
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Kaipatangata Surface Water Take |
2013 |
Update AEE for discussion with Regional Council Officers and stakeholders 2012 application on-hold, reapplying with updated information for the natural resources plan |
Low flow restrictions Requesting a 20 year, however we are still awaiting decision. |
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Carterton Landfill |
2016 |
2014 Application on-hold. Contacted Regional Council to discuss requirement with the desludging of the ponds over the next 3 years.
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Restrictions of sludge disposal Unknown risk for unlined cell and what may be required for monitoring. |
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Taratahi Water Race |
30 June 2023 |
2023 application updated questions returned to Regional Council Officers. Meeting planned with Regional Council |
Restriction during low flow, amount of monitoring required. Requesting 20 years, however we are still awaiting decision. Costs for consenting. |
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Carrington Water Race |
30/6/2023 |
See above |
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Frederick St groundwater take |
30/9/2034 |
Current |
Nitrate levels are still within limits, however change in legislation could compromise this position. |
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Waingawa swamp cleaning |
3/9/2023 |
Expired, included in the Water race consent application |
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Wastewater discharge |
17/1/2053 |
Current; multiple consents |
Capacity for population growth |
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Stormwater |
15/8/2027 |
Current; Monitoring consent to create stormwater management strategy |
Roading run-off treatment |
5. REnewal Progress
There are currently four consents progressing that are in different stages:
· The water race consents (the water races are consented separately but being dealt with at the same time). The section 92 requests for information response went to the Regional Council Officers. Further discussions are ongoing with the Regional Council around the information before public notification. The main focus is discussion around the effects on the streams and groundwater.
· The updated application for the Kaipatangata has been on hold since 2015 while different strategies were considered by Council on the use of Frederick St Water Treatment Plant and the Kaipatangata supply. Council staff have drafted a replacement assessment of environmental effects (AEE) evaluated against the objectives, policies and rules of Natural Resources Plan. Preliminary discussions with the Regional Council were encouraging, however the last email correspondence indicated the GWRC policy team had advised that because the Mangatarere is over-allocated, that only a 5-year consent is possible. Staff have started to engage with stakeholders, including:
o Mana whenua
o Department of Conservation (DoC)
o Regional Public Health (RPH)
o Fish and Game Society
o Mangatarere Restoration Society
· The landfill
consent for the closed landfill which is the monitoring of the groundwater
around the site. Staff are waiting for advice for Regional Council staff on
further information required.
6. CONSIDERATIONS
6.1 Climate change
N/A.
6.2 Tāngata whenua
One of the stakeholders is mana whenua who are engaging with Ngāti Kahukuraawhitia to arrange a cultural impact assessment for the diversion of water from the Kaipatangata stream for the town supply.
6.3 Financial impact
All work relating to the renewal and maintenance of the consents are provided for in approved budgets with the LTP and carry forwards.
That the Committee:
1. Receives the report.
File Number: 410302
Author: Lawrence Stephenson, Waters Operations Manager
Attachments: Nil
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Policy and Projects Committee meeting Agenda |
7 August 2024 |
6.4 Ruamāhanga Roads and Corridor Access
1. Purpose
For the Committee to be updated on Ruamāhanga Roads and Corridor Access activities.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Background
The report relates to activities in June 2024.
4. Discussion
Overall expenditure of the three-year approved roading budget was completed successfully achieving 97% expenditure in operations maintenance and 100.1% expenditure in renewals (Capex).
4.1 Sealed road pavement maintenance
Activities
in this category were mostly focused on the 24/25 forward works programme
pre-seal preparation.
Image - Trench levelling
Image – edge break repair
4.2 Unsealed road maintenance
Unsealed road inspection and grading were the major categories of jobs completed by the contractor. During June 2024 we graded 63 km of unsealed road.
Image - Unsealed road grading on Ruakiwi
Rd
4.3 Drainage maintenance
In June 2024 we completed 19.5 km of street sweeping, 16 km of surface water channel vegetation/chemical control and cleaned 0.14 km of unlined surface water channels in June 2024.
Image - Drain cleaning on Philip Street
4.4 Structure maintenance
In June, we completed rock protection to prevent scouring on Hoeke
Rd.
Image - Rock protection on Hoeke Rd
4.5 Traffic services Maintenance
Sign inspection and asset data updating are continuing every month and minor streetlight maintenance is continuing.
We inspected 7 signs on the network and replaced sign/posts on Gladstone Rd, Para Rd, Hughes Line, and Waihakeke Rd. All the activities including the asset health were updated in the RAMM database.
Image - Replaced sign on Para Road
Image – Replaced sign on Gladstone Road
4.6 Footpath maintenance
Footpath maintenance was completed at the same time as the newly constructed footpath on Brooklyn Road.
Image – installation of new tactiles on Brooklyn Road
4.11 Traffic service renewals
New sign on Matarawa Road:
4.12 Footpath renewal
Footpath Renewal was completed on Pembroke Street:
Image - Footpath renewal on Pembroke Street
4.16 Service requests
In June we received 17 service requests for Roading.
4.17 Corridor Access
In January we received 28 (CDC 17 + SWDC 11) corridor access requests (CAR) and issued 24 (17 CDC + 7 SWDC) work access permits (WAP). We have also completed 10 site audits across the two districts. This is great effort from the team as we are currently carrying a vacancy in this unit.
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Policy and Projects Committee meeting Agenda |
7 August 2024 |
5.1 Climate change
This report does not have any climate change implications.
5.2 Tāngata whenua
This report is a regular update which is of interest to all members of our community, including iwi and hapū. However, there are no particular areas of interest or concern contained within this report that require specific iwi or hapū input.
5.3 Financial impact
All of the roading activities are completed under approved budgets, and this report does not have any additional financial impacts.
5.4 Community Engagement requirements
There are no additional community engagement requirements resulting from this report.
5.5 Risks
This report is a regular update. It contains no specific or identified risks which would require further attention or action.
That the Committee:
1. Receives the report.
File Number: 410473
Author: Azam Khan, Roading Network Operations Manager
Attachments: Nil
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Policy and Projects Committee meeting Agenda |
7 August 2024 |
1. Purpose
The purpose of this report is to update the Committee on the resource consents issued since the previous update.
2. Significance
The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.
3. Background
The Terms of Reference for the Policy and Projects Committee include the oversight of the implementation of the Wairarapa Combined District Plan. The resource consents issued since the last report, from 1 March 2024 to 30 July 2024, are included in Attachment 1.
4. CONSIDERATIONS
4.1 Climate change
N/A
4.2 Tāngata whenua
N/A
4.3 Financial impact
N/A
4.4 Community Engagement requirements
Not applicable as consultation requirements for resource consents are prescribed under section 95A-95B of the Resource Management Act 1991.
4.5 Risks
N/A
That the Committee:
1. Receives the report.
File Number: 410730
Author: Solitaire Robertson, Planning and Regulatory Services Manager
Attachments: 1. Resource Consent Update ⇩
