Agenda of Policy and Projects Committee meeting

Policy and Projects Committee meeting Minutes

19 April 2023

DRAFT

MINUTES OF Carterton District Council
Policy and Projects Committee meeting
HELD AT THE Carterton Events Centre, 50 Holloway St, Carterton
ON Wednesday, 19 April 2023 AT 9:00 am

PRESENT: Cr Steve Cretney (Chair), Cr Steve Gallon (Deputy Chair), Mayor Ron Mark, Deputy Mayor Dale Williams, Cr Brian Deller, Cr Robyn Cherry-Campbell, Cr Lou Newman, Cr Steve Laurence, Ra Smith (Hurunui-o-Rangi Marae)

IN ATTENDANCE: Geoff Hamilton (Chief Executive), Solitaire Robertson (Planning and Regulatory Services Manager), Geri Brooking (People and Wellbeing Manager), Johannes Ferreira (Infrastructure Services Manager, Becks Clarke (Community Development Team Leader), Robyn Blue (Democratic Services Officer)

1 Karakia Timatanga

The meeting opened with a karakia by Cr Steve Cretney.

2 Apologies

MOVED

That an apology be received from Cr Grace Ayling.

Mayor R Mark / Cr R Cherry-Campbell

CARRIED

3 Conflicts of Interests Declaration

In terms of Item 6.1, Crs R Cherry-Campbell and S Cretney identified they lived in streets itemised as priorities for waste water works.

4 Public Forum

There was no public forum.

5 Confirmation of the Minutes

5.1 Minutes of the Policy and Projects Committee Meeting held on 1 March 2023

MOVED

1. That the minutes of the Policy and Projects Committee Meeting held on 1 March 2023 are true and correct subject to the amendment that Cr B Deller be deleted from the list of attendees.

Cr L Newman / Cr S Laurence

CARRIED

6 Reports

6.1 Three Waters Renewals

1. Purpose

For the Committee to be informed about the Three Water renewal priorities and the forward works programme.

NOTED

· 21 residents with rural properties on Chester Road receive potable water via the reticulated network. These properties received a supply as the potable water originally came past their properties via a trunk line from Waingawa, down Chester Road onto State Highway 2, and into the Carterton urban area.

· The supply from Waingawa was eventually shut off, with the town’s reticulated network being supplied with potable water from the Kaipaitangata Stream and underground bores in Lincoln Road and Frederick St.

· CDC wouldn’t make residential connections from a trunk line now and is not accepting any new connections to the existing reticulated network on Chester Road.

· Previous and current management have spoken to affected land owners offering to install rainwater tanks with a filtration and UV system. To date, no affected land owners have accepted this alternative supply.

· In order to cease the potable water supply on Chester Road either the residents need to be in agreement, or there is a referendum.

MOVED

That the Committee:

1. Receives the report.

Cr R Cherry-Campbell/ Deputy Mayor D Williams

CARRIED

2. Agrees to the proposed priorities as outlined in this report:

Wastewater

Priority 1– Lincoln Road - Belvedere Road to Victoria Street
Priority 2– Taverner Street
Priority 3 – Brooklyn Road

Potable Water

Priority 1– Brooklyn Road
Priority 2 – High Street
Priority 3 – Chester Road

Cr S Cretney / Mayor R Mark

CARRIED

3. Agrees that when the Chester Road Potable Water pipe renewal moves to Priority 1 management will investigate all alternatives and provide Council with any potential options.

Cr S Cretney / Cr R Cherry-Campbell

CARRIED

6.2 Alternative Water Source Investigation

1. Purpose

For the Committee to be informed of the outcome of the Alternative Water Source Investigation and proposed next steps.

MOVED

That the Committee:

1. Receives the report.

Deputy Mayor D Williams / Cr B Deller

CARRIED

2. Agrees to carry forward surplus project budget of approximately $111,774 to 2023/24 to help fund the renewal of the Kaipaitangata resource consent.

Cr R Cherry-Campbell / Cr B Deller

CARRIED

6.3 Ruamahanga Roads and Corridor Access

1. Purpose

For the Committee to be updated on Ruamahanga Roads and Corridor Access activities.

MOVED

That the Committee:

1. Receives the report.

Mayor R Mark / Cr B Deller

CARRIED

6.4 Major Projects update

1. Purpose

To update the Committee on the progress of major projects.

MOVED

That the Committee:

1. Receives the report.

Cr S Cretney / Cr R Cherry-Campbell

CARRIED

6.5 Three Waters Operations

1. Purpose

For the Committee to be updated on the Three Water Operations.

MOVED

That the Committee:

1. Receives the report.

Cr B Deller / Cr L Newman

CARRIED

6.6 Update on the Review of the Wairarapa Class 4 Gambling and Standalone TAB Venues Policy

1. Purpose

The purpose of this report is to provide information about the review of the Wairarapa Class 4 Gambling and Standalone TAB Venues Policy.

MOVED

That the Committee:

1. Receives the report.

Cr S Cretney / Deputy Mayor D Williams

CARRIED

6.7 Resource Consent Update

1. Purpose

The purpose of this report is to update the Committee on the resource consents issued since the previous update.

MOVED

That the Committee:

1. Receives the report.

Cr R Cherry-Campbell / Deputy Mayor D Williams

CARRIED

7 Karakia WhakamUtunga

The meeting closed with a karakia by Ra Smith.

The meeting closed at 10.55 am

Minutes confirmed: ……………………………………

Date: ...................................................

Policy and Projects Committee meeting Agenda

14 June 2023

6 Reports

6.1 Submissions to the Climate Change Commission on 2023 Draft Advice

1. Purpose

For the Committee to endorse two submissions developed in response to the 2023 draft advice prepared by the Climate Change Commission to inform the strategic direction of the Government’s second Emissions Reduction Plan.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

As part of the Climate Change Response Act (2002), the Climate Change Commission was established to provide independent, evidence-based advice to central Government. In order to ensure that Aotearoa New Zealand keeps moving towards its climate targets, the Commission provides advice to the Minister every five years on the direction of the Government's next emissions reduction plan.

The second emissions budget (for 2026-2030) has been set by Government, but the Government needs a plan to deliver on it through the emissions reduction plan. The Commission intends on presenting the draft advice to the Government by the end of 2023.

The draft advice prepared by the Climate Change Commission to inform the strategic direction of the Government’s second Emissions Reduction Plan is available on the Climate Commission website. Note this is 220 pages.

https://www.climatecommission.govt.nz/public/Advice-to-govt-docs/ERP2/draft-erp2/CCC4940_Draft-ERP-Advice-2023-P02-V02-web.pdf

The CDC submission has been completed by the Climate Change Advisor on behalf of Carterton District Council - Attachment 1.

The second submission has been completed by Climate Change Officers across Greater Wellington to provide a regional response – Attachment 2.

4. NEXT STEPS

Following endorsement of the CDC submission and the joint submission, they will be submitted to the Climate Change Commission by 20 June 2023. The Commission intends presenting the draft advice to the Government by the end of 2023.

5. CONSIDERATIONS

5.1 Climate change

There are no direct implications on climate change as a result of the decision to endorse these submissions. However, this submission will help the Government to take stronger action on meeting our national climate change targets and support a transition to a zero-carbon future.

5.2 Tāngata whenua

The draft advice comments that iwi/Māori views should be imbedded in all climate change actions, and that councils support any initiatives that will empower and adequately resource iwi and Māori to participate in the development of national climate change plans.

5.3 Financial impact

No financial implications have been identified as a result of the decision to endorse these submissions.

5.4 Community Engagement requirements

Community engagement is not required as a result of the decision to endorse these submissions.

5.5 Risks

No risks have been identified as a result of the decision to endorse these submissions.

6. Recommendation

That the Committee:

1. Receives the report.

2. Endorses the CDC submission developed in response to the 2023 draft advice developed by the Climate Change Commission to inform the strategic direction of the Government’s second Emissions Reduction Plan.

3. Endorses the joint regional submission created in response to the 2023 draft advice developed by the Climate Change Commission to inform the strategic direction of the Government’s second Emissions Reduction Plan.

File Number: 339787

Author: Sky Halford, Climate Change Advisor

Attachments: 1. CDC Submission to the Climate Change Commission ⇩

2. Joint Regional Submission to the Climate Change Commission ⇩

Policy and Projects Committee meeting Agenda

14 June 2023

6.2 Review of the Risk Management Framework

1. Purpose

For the committee to review and adopt the reviewed Risk Management Framework.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

Risk management is about improving our ability to deliver outcomes for the people of Carterton by managing our threats, enhancing our opportunities and creating an environment that adds value to ongoing service activities.

The intent of the Risk Management Framework (Attachment 1) is to ensure that sound risk management practices are incorporated into Council’s planning and decision-making processes.

4. Discussion

A key element of effectively managing risk is an annual review of the Framework by the Risk and Assurance Committee, and Council, including the risk context, risk criteria, and risk profile.

This review has now been completed with recommended changes as outlined below. There have also been some minor formatting changes including the change of the Audit and Risk Committee title to Risk and Assurance Committee.

5. REVIEW CHANGES

5.1 Risk Management Framework

Changes to the Risk Management Framework:

I. Assessment Criteria (Appendix 1)

a. Adjustment and clarification of financial impact levels

b. Addition of Litigation to the Regulatory category

c. Change of the Services category to include the risk of disruption to all services (previously only related to Infrastructure Services)

d. Addition of staff wellbeing to health and safety risks in the Employees category

II. Risk Likelihood (Appendix 2)

a. Change of Likelihood category titles and probability ranges

III. Risk Matrix (Appendix 3)

a. Change of Likelihood category titles

5.2 Changes to the Risk Register

The Risk Management Framework informs the ranking for the Risk Register (Attachment 2). The Register is regularly reviewed with the last update to the committee in August 2022.

The management team have reviewed the Register and updated the following mitigations:

I. Data management system loss (Risk 4)

a. Addition of mitigation to due to data management upgrade to be stored in a Cloud environment

II. Non-compliance of CDC animal facility (Risk 26)

a. Amendment of mitigation to reflect the upgrade to the existing facility and accommodation agreement with the South Wairarapa and Masterton District Councils.

In total, the Register contains 32 identified risk items with an associated coloured risk score for each item, as assessed following the risk management process.

The unmitigated score of each item is recorded in the first column, with the second column showing the scores once mitigated. The number of risk categorisations are recorded below:

Risk Score (unmitigated)	Risk Score (mitigated)	Level of Risk
13	Zero	Extreme risk
14	3	Significant risk
5	14	Moderate risk
Zero	15	Low risk

6. CONSIDERATIONS

7.1 Climate change

Climate change risks and mitigations are outlined in the Risk Register.

7.2 Tāngata whenua

There are no specific tāngata whenua considerations required in this report.

7.3 Financial impact

There are no budgetary implications required in this report.

7.4 Community Engagement requirements

There are no community engagement requirements required in this report.

7.5 Risks

Council risks and mitigations are outlined in the Risk Register. There are none associated with this report.

7. Recommendation

That the Committee:

1. Receives the report.

2. Adopts the reviewed Risk Management Framework.

3. Endorses the mitigation updates to the Risk Register.

File Number: 338692

Author: Geri Brooking, People and Wellbeing Manager

Attachments: 1. Draft Risk Management Framework ⇩

2. CDC Risk Register ⇩

Policy and Projects Committee meeting Agenda

14 June 2023

6.3 Major Projects update

1. Purpose

To update the Committee on the progress of major projects.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

The Infrastructure Services Team delivers multiple projects as part of the delivery of the Long-Term Plan.

4. Discussion

4.1 Wastewater Treatment Plant Upgrade

The project is progressing well, and we are confident we will complete the upgrade project by the end of June. To this end we have scheduled the official blessing of the new reservoirs for 21June 2023, noting that there might still be some minor works outstanding.

Image - Aerial view of new wetlands and reservoirs

Image - Reservoir intake and coconut matting

Image - Valve chamber

4.2 Dalefield Road Pump Station

The project team for the Dalefield Road Pump Station is made up of CDC, Calibre (Egis NZ Limited) – Engineer to the Contractor, and Max Tarr (Contractor).

We have been formally advised that Calibre Consulting Ltd has changed their name to Egis NZ Limited and will trade as Egis NZ. We do not foresee any impacts on the project as the individuals dedicated to the contract remain the same.

Max Tarr is working closely with the Engineer and has broken ground on site. They have started on the scour/overflow pipeline as well as the foundation preparation.

Image – Scour/overflow pipeline connecting to waster pond 2

4.3 Frederick Street upgrade

The Frederick Street Water Treatment plant upgrade has been completed. This has been a challenging and lengthy project, however the outcome is significant to the community.

The main outcomes this project have delivered are:

a. CDC has a compliant Water Treatment plant.

b. Fredrick Street Water Treatment Plant is now the primary water source, which has removed the dependence on the very sensitive surface take at the Kaipaitangata Water Treatment Plant.

c. CDC has improved our resilience in terms of water supply.

d. CDC has improved efficiency.

e. CDC has secured sufficient, consistent treated water to satisfy Carterton’s water demand up to at least 2043.

Summary about the scope and history of the project:

Originally the Frederick St Water Treatment Plant (Bores) was designed to only be a supplementary plant and source to the main surface take water treatment plant, the Kaipaitangata Water Treatment Plant.

Due to the environmental constraints of a surface take, over time CDC has become more dependent on the Frederick St Plant. Due to the increase in usage and the non-compliance with NZ Drinking Water Standards a Frederick St Water Treatment Plant upgrade project was launched in 2019.

The project was designed to be delivered through several stages and over several years, as any work to the plant had to be completed so that the plant remained operational. The Kaipaitangata Water Treatment Plant sensitivity to the weather (in a historically high wet 2 years) made this an extremely challenging project.

Stage One in 2019:

Create 9m² wall space in the existing building for the new switchboard, leaving the existing switchboard in place to remain operational until the commissioning of the new switchboard. This involved realigning the booster pump pipework to lay under a platform of steel to which the new switchboard was mounted on the wall above.

Stage Two in 2020: Booster pumps and mains switchboard / Supply Room

· Installation of the new mains switchboard, including mains power, fuses and a control board.

· Installation of a new Programming Logic Controller (PLC) and Human Machine Interface (HMI) system for the booster pump controls with booster pump Variable Speed Drives (VSD). The VSDs give better control over pump running and flows, therefore building in power efficiencies and reducing pump maintenance.

· Installation of pressure transducers, as part of the pump control system.

· Installation of the new upsized (correctly sized mains) mains power feed from the mains to the new switchboard.

· Installation of mains power from the new switchboard to the generator.

· Installation of a submain supply for the existing control board.

· Removal and disconnection of the old mains supply.

· Functional Description (FD) and programming to provide integration and programming of the booster pump station and the generator switchover from mains and back again (in the event of a power outage).

In 2021 we completed a review of the plant and the project. The aim of the review was to ensure that the Water Treatment Plant was compliant with the current NZ Drinking Water Standards (at the time) and the new proposed standards – NZ Drinking Water Quality Assurance Rules. One of the outcomes was that we had to improve functionality that was causing non-compliance as well as improve power efficiencies in the Water Treatment Plant operation.

Stage Three 2021/2022/2023 - Dosing and Treatment Room:

· Installation of new dosing pumps (duty and standby)

· Networking to the PLC control system with the programming of the pumps.

· Increasing contact time by redirecting dosing pipework to tanks.

· Changing the Generator control over to the new PLC control system.

· A new switchboard was installed to accommodate the treatment room supply and control of the equipment.

· In order to enable full compliance for treatment, a second UV unit was required. This would give the Water Treatment Plant the ability to have a UV in operation and one on standby.

· Integration of the existing UV control into new PLC & SCADA, in order to allow for future UV in PLC.

· The current flow of the existing UV is 55l/s, however, our RC (WAR140259) consented allowance is 75l/s. It was determined that we could increase the size of one of the bore pumps to give CDC a total flow of 75l/s in peak demand, therefore a second UV and control circuit breaker (C/B) was ordered from the USA to enable a flow of 75l/s (with the long-term plan of replacing the existing UV to the same size for ease of future operation – (duty and standby).

· Bore Pump 5 was replaced with an upsized pump, which once commissioned now gives a steady flow of around 36-38l/s without reducing bore water levels.

· Enabling a second UV C/B (which is quite large). Wall space had to be made available and existing equipment relocated, including the existing UV control C/B moved along the wall.

· Enabling a location for the new UV reactor unit. The only space available was above the existing UV, which had the UVT and Turbidity screens on the wall at the ideal height for the new UV reactor unit and pipework. Therefore, the screens and instrumentation had to be relocated.

· A new conductivity meter was installed to monitor mixed raw water pre-UV.

· The new UV reactor and control C/B were delivered 8 months later (due to shipping timeframes with COVID).

· UV Pipework and Rotork valves were measured with the UV reactor measurements and building space available (width of building) and sent out for manufacturing.

· Large timeframe delays for the installation and commissioning of the UV were due to weather events and therefore the requirement to operate Frederick St through both the summer period and winter of 2022.

· The UV reactor was installed, and pipework and warming up dump valves (to ensure no untreated water enters the storage tanks).

· Programming and controls of the UV commissioning were delayed due to weather events, however went ahead in May of 2023.

· All old controls were either temporarily moved over to the new control board during the upgrade to ensure the plant remained operational or removed once the new plant control was commissioned.

Stage Four 2023 – Bore Pump Controls, Power and Fibre to Bore sites)

· Power and fibre were laid to each of the three bores. Installation of bore VSD controls were mounted in each bore shed.

· Having the bores on VSDs has allowed a change in the functionality of the plant. The bores are now operating consistently, reducing the amount of stop/ starts which uses more energy and has more wear on the pumps.

· New level sensor in storage tank 2 and programming / controls.

· The control functionality is now based on the tank levels. Keeping the tanks continuously topped up maintains the plant operational equipment at a level that reduces wear and maintenance on the equipment (as above).

· The power for Bore 3 was re-laid back to the plant for mains supply to enable the bore to be operated during a power outage (all 3 bores can now be operated from the generator).

· Check valves on the bore heads were removed, inspected, and replaced.

· Programming and commissioning of the plant functionality.

4.3 Three Waters Renewal contract – Taverner Street Sewer renewal

Image – Taverner street sewer renewal

The project team for the three-water renewal contract is CDC – Principle, Egis NZ (previously known as Calibre), and G&C Diggers.

G&C Diggers has made a good start to the renewals contract, setting a very high standard in all aspects of the contract delivery. The project team is working closely with the roading team and water operations team to ensure the final product is fit-for-purpose.

The Taverner Street Sewer renewal is programmed for completion late October 2023 after which the team will move to SH2/High Street North where we are aligning with Waka Kotahi’s renewal programme.

5. NEXT STEPS

The Infrastructure Services Team will continue to deliver on these projects and ensure that the committee is informed on progress.

6. CONSIDERATIONS

6.1 Climate change

The matters in this report do not relate to climate change.

6.2 Tāngata whenua

This report is a regular update which is of interest to all members of our community, including iwi and hapū. However, there are no particular areas of interest or concern contained within this report that require specific iwi or hapū input.

6.3 Financial impact

The financial matters in the report are covered within existing budgets.

6.4 Community Engagement requirements

There are no community engagement requirements required for this report.

6.5 Risks

There are no risks associated with the matters in this report. Project risks are being managed and mitigated as and when required.

7. Recommendation

That the Committee:

1. Receives the report.

File Number: 337300

Author: Johannes Ferreira, Infrastructure Services Manager

Attachments: Nil

Policy and Projects Committee meeting Agenda

14 June 2023

6.4 Ruamahanga Roads and Corridor Access

1. Purpose

For the Committee to be updated on Ruamahanga Roads and Corridor Access activities.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

The report relates to activities in April 2023.

4. Discussion

4.1 Operational expenditure

Opex expenditure reports below are set against the Waka Kotahi budget allocations, which are approved for the financial year 2022/2023, equating to 51% of the budget spent to date. We are planning to complete the routine maintenance activities in the coming months, however the ongoing weather events has caused delays in delivery of the maintenance activities. We will be prioritising activities based on the risk and urgency. We are forecasting 80 % spending of the approved budget.

Sealed Road pavement maintenance

In April we fixed three fatigue failures on Hughes Line - an area of 50 m2. The maintenance activities on Hughes Line were increased due to the increased amount of traffic from the SH2 project.

Two potholes were fixed on East Taratahi Road and Hughes Line.

We inspected 147 km of sealed roads in the network. All roads inspected were programmed based on the routine maintenance inspection category.

Before and after photos for pavement maintenance on Hughes Line

Unsealed road maintenance

Unsealed road maintenance was 93% spent in relation to Waka Kotahi NZTA budgets and is on track for full spending.

Unsealed road inspection and grading were the major categories of the jobs completed by the contractor during March, and we graded 46 km of unsealed road. Increased logging traffic and cyclone events caused a major impact on our network. We inspected 46km of unsealed road in our network. Te Wharua Road, Ahiaruhe Road, Bismark Road, Forest Glen Road, Kaiwhata Road, Driscoll Road, Blakes Road, and Clifton Grove Road were among the major roads that were inspected.

We graded 53 km of unsealed roads during the month of April. The major roads inspected were Johnsons Road, Ngatawhai Grove, Clifton Grove Road, Puketiro Road, Hinau Gully Road, Brooklands Road and Kaiwhata Road. During the unsealed inspection most of the defects in the unsealed roads were identified. We have increased our focus on quality control and are seeing an improvement in the network.

We are planning to do more grading and metalling/re-sheeting in our network in the May/June periods.

Drainage maintenance

Drainage Maintenance was 44% spent in relation to Waka Kotahi NZTA budgets Culverts, water tables, and sumps are continuing to be inspected and asset data is updated throughout the rural network along with side drain cleaning where necessary. We inspected 64 culverts on the network during April. Berm removal will be part of the drainage maintenance programme, and we are planning to include more areas in the network in June.

Structures maintenance

The structures maintenance was 78% spent in relation to Waka Kotahi NZTA budgets. Even though the budget is small, works including bridge inspections are being completed along with minor works on bridges and retaining walls.

In the April programme we inspected Clifton Grove Road, Somerset Road, Te Kopi Road, Lincoln Road, Waihakeke Road, and Waitangi Road bridges as part of routine inspection. We inspected 8 bridges in total on the above roads.

Environmental maintenance

In April we managed to attend to the flooding issues on Daimond Street and cleared the litter/debris on Hughes Line. The spillage on Te Wharau Road was also cleared. We sprayed (chemical control) 338 km on our network. The overhanging tree on Kokotau Road bridge was trimmed and the moss and lichens on the Lincoln Road were cleared. Slips formed on Admiral Road, Waiohine Gorge Road, Te Wharau Road and Admiral Station Road was cleared.

Most of the jobs in the Environmental Maintenance category are based on the reactive jobs which we received.

Image - Before and after Waiohine Gorge Road

4.2 Capital Expenditure

61% of the CAPEX budget has been spent to date. Major works planned for the remainder of the financial year include the unsealed road metaling, bridge maintenance and footpath renewals.

Unsealed Road Metaling

Unsealed Road Metaling was 36% spent in relation to the Waka Kotahi NZTA budget allocation. Heavy application of aggregate is programmed through May/June when conditions were more suited to the supply and placing of layers on unsealed roads.

Sealed road resurfacing

Sealed road resurfacing is at 100% spent in relation to the Waka Kotahi NZTA budget allocation. This is quite an achievement this year, considering the significant amount of poor weather experienced during the last 12 months.

Drainage renewals

Drainage Renewals were 79% spent in relation to Waka Kotahi NZTA budget allocation.

In March we installed five new culvert bridge crossings on Wilton’s Road as part of our pavement rehabilitation work. Members of the public were thankful to Council for installing new culvert crossings on their properties.

Pavement rehabilitation

Pavement rehabilitation was 98% spent in relation to the Waka Kotahi NZTA budget allocation.

The rehabilitation of Wilton’s Road from RP 781 to 2397; 8726.4 m2 area was completed in April 2023.

Footpath renewal

The footpath renewals planned for May and June 2023 are progressing well. We aim to complete the renewals before the end of June 2023.

Footpath reseal on Pembroke Street Footpath reseal on Faraday street

Low-Cost Low Risk Programme

As part of the low-cost low risk programme we have improved guardrails on a number of bridges on the network which significantly improves safety.

Guard rail improvement on Belvedere Road

4.3 CORRIDOR ACCESS

In April we received 20 corridor access request (CAR) and issued 8 Work access permits (WAP). The Corridor Access team inspected and attended sites (railway bridge construction). The setup required improvement as well as the fact that there were no STMS on site. However, STMS duties were delegated to a traffic controller (TC). The team worked with the TC to make the required improvements.

Policy and Projects Committee meeting Agenda

14 June 2023

6.5 Solid Waste Management

1. Purpose

For the Committee to be updated on the progress on the Wellington Region Waste Minimisation and Management Plan (WMMP).

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

New Zealand’s most recent national waste strategy titled Te Rautaki Para | Waste Strategy 6 was released in April 2023 after consultation in late 2021. This document outlines central government’s vision for New Zealand’s waste and material recovery sector out to 2050, as well as key emergent national priorities from a legislative and investment perspective.

Importantly, the new Waste Strategy sets out several key responsibilities for central and local government, which must be reflected in the development of future WMMPs.

The eight Territorial Authorities (TAs) in the Wellington region are required under the Waste Minimisation Act 2008 (the Act) to review their existing Wellington Region Waste Management and Minimisation Plan (WMMP) at least every six years. After the review, the TAs may consider that the WMMP should be amended or revoked, and a new plan substituted.

A Wellington Region Waste Assessment and a review of the existing WMMP has been completed, which concluded that a new WMMP should be prepared for the period 2023–2029.

4. Discussion

4.1 Wellington Region Waste Assessment

The Wellington Waste Assessment is intended to provide the background data and information to inform the development of the next Wellington Region Waste Minimisation and Management Plan (WMMP).

As required by Part 4 Section 51 of the Waste Minimisation Act (WMA 2008) a waste assessment has a series of prescribed elements which must be included:

• a description of the collection, recycling, recovery, treatment, and disposal services provided within the territorial authority’s district (whether by the territorial authority or otherwise)

• a forecast of future demands for collection, recycling, recovery, treatment, and disposal services within the district

• a statement of options available to meet the forecast demands of the district with an assessment of the suitability of each option

• a statement of the territorial authority’s intended role in meeting the forecast demands

• a statement of the territorial authority’s proposals for meeting the forecast demands, including proposals for new or replacement infrastructure

• a statement about the extent to which the proposals will:

i. ensure that public health is adequately protected

ii. promote effective and efficient waste management and minimisation

The waste assessment plan has been drafted and is currently in the final review stage.

4.2 Local Action Plan (LAP) (attached)

Included in the WMMP is the development of priority actions, objectives, and targets und the LAP which aims to support the minimisation of waste and the maximisation of reuse and recovery. The waste hierarchy is broken into five levels and is a key component to the development of the LAP.

1. Reduce, rethink, redesign - Reduce the resources being used and redesign to avoid producing waste

2. Reuse, repair, repurpose – Keep things in use for as long as possible without significant reprocessing

3. Recycle, compost, anaerobic digestion – Process materials to make the same or different materials of similar value when reuse is no longer possible

4. Recover value – Recovery any remaining value sustainably without increasing emissions (e.g. chemical recycling, renewable energy)

5. Dispose – For any truly residual waste, treat to remove or reduce potential harm before final disposal

The LAP includes new activities such as the investigation of organic and construction waste streams. Investigations will include the feasibility of collection and facilities services.

Furthermore, the LAP also focusses on education and communication which will include the improvement of signage at facilities.

4.3 WMMP Consultation

At the 10 May 2023 Ordinary Council meeting CDC delegated the consultation process for the WMMP to the Wellington Region Waste Management and Minimisation Plan Joint Committee.

The proposed consultation process and indicative timelines are:

Step 1 – Public consultation Aug-23

Step 2 - Joint committee hearings and Deliberations Sept-23

Step 3 - Consultation summary and report preparation Oct-23

Step 4 – Joint committee review of consultation summary report Oct-23

Step 5 – Respective Council Committee approvals Dec-23

5. NEXT STEPS

Officers will continue to update the committee on progress on the WMMP and waste management in general.

6. CONSIDERATIONS

6.1 Climate change

Officers firmly believe the adoption of our WMMP will positively affect climate change and our environment when approved later this calendar year. The decision related to this report however does not have climate change implications.

6.2 Tāngata whenua

The WMMP project includes participation of mana whenua representatives at all stages of the plan development. In this WMMP project, Tia Tuuta represents Iwi from the Wairarapa.

6.3 Financial impact

WMMP development is funded through the MFE waste levies which are recovered through transfer station fees.

6.4 Community Engagement requirements

Community engagement will occur as outlined in section 4.3 above. Community feedback will be taken into consideration prior to the adoption of the final WMMP, expected to be around December 2023.

6.5 Risks

Failure to adopt a revised WMMP may result in being non-compliant with the Waste Management Act. Officers are working hard to ensure this does not occur. Not adopting a revised WMMP may also jeopardise future MFE waste levies, which in turn may reduce Councils’ ability to deliver on the Waste Minimisation and Management Strategy.

7. Recommendation

That the Committee:

1. Receives the report.

File Number: 339203

Author: Johannes Ferreira, Infrastructure Services Manager

Attachments: 1. Local Action Plan ⇩


AGENDA Policy and Projects Committee meeting
Date:	Wednesday, 14 June 2023
Time:	9:00 am
Location:	Carterton Events Centre 50 Holloway St Carterton
Cr S Cretney (Chair) Cr S Gallon (Deputy Chair) Mayor R Mark Deputy Mayor D Williams Cr B Deller	Cr R Cherry-Campbell Cr L Newman Cr S Laurence Cr G Ayling R Smith (Hurunui-o-Rangi Marae representative)