Agenda of Ordinary Council meeting - Wednesday, 7 December 2022

Inaugural Council Meeting Minutes

26 October 2022

MINUTES OF Carterton District Council
Inaugural Council Meeting
HELD AT THE Carterton Events Centre, 50 Holloway St, Carterton
ON Wednesday, 26 October 2022 AT 12.30 Pm

PRESENT: Mayor Ron Mark, Deputy Mayor Dale Williams, Cr Robyn Cherry-Campbell, Cr Steve Cretney, Cr Brian Deller, Cr Steve Laurence, Cr Lou Newman, Cr Steve Gallon, Cr Grace Ayling

IN ATTENDANCE: Geoff Hamilton (Chief Executive), Kelly Vatselias (Corporate Services Manager), Geri Brooking (People and Wellbeing Manager), Glenda Seville (Community Services and Facilities Manager), Johannes Ferreira (Infrastructure Services Manager), Solitaire Robertson (Planning and Regulatory Services Manager), Elisa Brown (Communications and Engagement Manager, Marcus Anselm (Communications and Engagement Coordinator), Robyn Blue (Democratic Services Officer)

1 OPENING OF THE MEETING AND Karakia Timatanga

The Chief Executive of Carterton District Council, Geoff Hamilton declared the meeting open at 12.30 pm.

This was followed by a karakia led by J J Carberry, Hurunui-o-Rangi Marae

2 Apologies

An apology was received from Marama Fox, Hurunui-o-Rangi Marae representative.

3 Conflicts of Interests Declaration

There were no conflicts of interest declared.

4 Public Forum

There was no public forum.

5 Youth Council views on agenda items

There were no Youth Council views on the agenda items.

6 Reports

6.1 Declarations by elected members

1. Purpose

For Councillors to make the declaration required by clause 14 of Schedule 7 of the Local Government Act 2002.

NOTED

· Mayor Ron Mark made his declaration in front of the Chief Executive of Carterton District Council and put on the mayoral chains.

· The remaining 8 elected members did their declarations in front of Mayor Ron Mark.

· The Mayor congratulated councillors for being elected to their important roles and adjourned the meeting at 12.45 pm for refreshments.

The meeting resumed at 1.30 pm.

6.2 Voting procedures for the election of Deputy Mayor and other appointments, and election of the Deputy Mayor

1. Purpose

For councillors to agree the voting procedures for the election of the Deputy Mayor.

For the appointment of the Deputy Mayor.

MOVED

That the Council:

1. Agrees that voting system A be used to determine the election of the Deputy Mayor.

Cr S Cretney / Cr B Deller

CARRIED

2. Appoint Cr D Williams as Deputy Mayor.

Mayor R Mark / Cr S Cretney

CARRIED

6.3 Elected Members' Remuneration

1. Purpose

For the Council to consider and set remuneration for Elected Members.

MOVED

That the Council:

1. Receives the report.

Cr G Ayling / Cr R Cherry-Campbell

CARRIED

2. Agrees to recommend to the Remuneration Authority remuneration for the 2022-2025 Triennium of: Deputy Mayor $49,995 and all other Councillors $25,253.

3. Notes that Council can review this allocation during the Triennium and seek approval for changes from the Remuneration Authority.

Cr L Newman / Cr S Cretney

CARRIED

6.4 Code of Conduct 2022-25

1. Purpose

For the council to adopt a Code of Conduct for the 2022-25 Triennium.

MOVED

That the Council:

1. Receives the report.

2. Adopts the Carterton District Council Code of Conduct (attachment 1).

Cr R Cherry-Campbell / Deputy Mayor D Williams

CARRIED

6.5 Standing Orders for the Triennium

1. Purpose

For the Council to adopt the Standing Orders 2022-2025.

NOTED

· There was a consensus to retain clause 19.3 in the Standing Orders - ‘The Mayor, Chairperson, or any other person presiding at a meeting, has a deliberative vote, and in the case of an equality of votes, has a casting vote.’

MOVED

That the Council:

1. Receives the report.

2. Agrees to Option A for speaking and moving motions in clause 22.

Cr S Cretney / Cr B Deller

CARRIED

3. Agrees to:

a. Add in clause 13.7 that ‘Members attending a meeting by audiovisual link must have their camera turned on, unless having the camera off has been approved by the Chair prior to the meeting.’

b. Add a Meeting Protocol in Appendix 7 that ‘Members ensure that cell phones are silent and with no vibration during council, committee and advisory group meetings’.

4. Adopts the Carterton District Council Standing Orders 2022 with the changes noted in this paper and identified in the Standing Orders, and agreed in (2) and (3).

Cr R Cherry-Campbell / Deputy Mayor D Williams

CARRIED

6.6 Council, Committees, Advisory Groups and Portfolio Responsibilities for the 2022-25 Triennium

1. Purpose

For the Council to consider and adopt a committee structure for the 2022-25 Triennium.

MOVED

That the Council:

1. Receives the report.

2. Agrees to adopt the governance structure, as set out in sections 5 and 6 of this report including forming a Rural Advisory Group.

3. Adopts the Terms of Reference for the following committees and advisory groups as outlined in Attachment 1.

(a) Audit and Risk Committee

(b) Policy and Projects Committee

(d) Hearings Committee

(e) Sport NZ Rural Travel Fund Committee

(f) Community Grants Committee

(g) Walking and Cycling Advisory Group

4. Notes that the Terms of Reference of the People and Places Advisory Group, Rural Advisory Group, the Wastewater Treatment Plant Advisory Group, and the Investment Committee will come to Council for approval after they have been endorsed by the Investment Committee and respective Advisory Group.

Cr L Newman / Deputy Mayor D Williams

CARRIED

5. Appoints Philip Jones as Chair of the Audit and Risk Committee for an interim period until such time as a decision is made on a Chair for the triennium 2022-25.

Cr R Cherry-Campbell / Cr B Deller

CARRIED

6. Appoints the following members to the committees, and the chairs and deputy chairs of those committees:

Committee	Members / Chair
Audit and Risk Committee	Chair - As agreed in Recommendation 5, Philip Jones Deputy Chair – Deputy Mayor D Williams Elected members – Cr G Ayling / Cr S Cretney Hurunui-o-Rangi Marae representative
Policy and Projects Committee	Chair – Cr S Cretney Deputy Chair – Cr S Gallon All elected members Hurunui-o-Rangi Marae representative
Investment Committee	Independent Chair - TBC Deputy Chair – Deputy Mayor D Williams Elected members - Cr L Newman / Cr S Laurence
Water Race Committee	Chair – Cr B Deller Deputy Chair (appointed by the Committee from Community members) Elected members - Cr S Gallon / Cr S Cretney The following community members will continue as members of the Committee until the Water Race elections are held in 2024: · David Ellison · Jill Eastham · John McFadzean · Neil Wadham
Hearings Committee	Chair – Cr R Cherry-Campbell Deputy Chair – Cr B Deller Elected members – Cr S Laurence
Rural Travel Fund Committee	Chair – Cr S Cretney Deputy Chair – Cr B Deller Elected members – Cr S Gallon / Cr L Newman
Community Grants Committee	Chair – Cr R Cherry-Campbell Deputy Chair – Deputy Mayor D Williams Elected members - Cr L Newman / Cr G Ayling

Deputy Mayor D Williams / Cr S Laurence

CARRIED

7. Appoints the following Chairs, Deputy Chairs and members to the following advisory groups:

Advisory Group	Members / Chair
People and Places Advisory Group	Chair – Cr R Cherry-Campbell Deputy Chair – Cr S Cretney Elected members – Cr L Newman / Cr S Laurence
Walking and Cycling Advisory Group	Chair – Cr L Newman Deputy Chair – Cr S Laurence Elected members – Cr S Cretney
Wastewater Treatment Plant Advisory Group	Chair – Deputy Mayor D Williams Deputy Chair – Cr S Cretney Elected members - Cr S Gallon / Cr G Ayling
Rural Advisory Group	Chair – Cr B Deller Deputy Chair – John Booth (appointed) Elected members – Cr S Gallon / Deputy Mayor D Williams / Cr G Ayling

Cr G Ayling / Cr S Cretney

CARRIED

8. Agrees to continue to invite the Hurunui-o-Rangi Marae to have a representative sit at the Council table, with full speaking, but not voting, rights.

Mayor R Mark / Deputy Mayor D Williams

CARRIED

9. Notes that the governance structure will be reviewed in 2023.

6.7 Elected member appointments to external bodies, joint committees and other groups

1. Purpose

For the Council to make Elected Member appointments to various external bodies, joint committees and other groups for the 2022-25 Triennium.

MOVED

That the Council:

1. Receives the report.

2. Makes the following appointments for the term of the Triennium:

Committee / Entity	Elected Member Appointee
Wairarapa District Plan Review Committee	Crs B Deller and R Cherry-Campbell
Joint District Licensing Committee (2)	Cr B Deller / Deputy Mayor D Williams
Wairarapa Economic Development Strategy Governance Group (1)	Mayor R Mark Cr R Cherry-Campbell (alternate)
Wairarapa Trails Action Group (2)	Cr L Newman / Cr S Laurence
Wairarapa Road Safety Council (1)	Cr S Laurence
Zone 4 (LGNZ) (1)	Mayor R Mark
Wairarapa Climate Change Caucus (2)	Cr R Cherry-Campbell / Cr G Ayling
Wellington Regional Waste Minimisation and Management Joint Committee (WCC) Wellington Regional Waste Forum (1)	Cr S Cretney Mayor R Mark (alternate)
Mayor’s Taskforce for Jobs	Mayor Deputy Mayor D Williams (alternate)
Mangatārere Project Team (2)	Cr S Cretney / Cr S Laurence

Cr S Laurence / Cr L Newman

CARRIED

6.8 Appointments to Greater Wellington Regional Council's regional committees

1. Purpose

For the Council to nominate elected representatives to Greater Wellington Regional Council’s regional committees.

MOVED

That the Council:

1. Receives the report.

2. Agrees to nominate the following members to the Greater Wellington Regional Council committees:

Committee	Nominee	Alternate
Wellington Regional Transport Committee	Mayor	Deputy Mayor
Wellington Region Leadership Committee	Mayor	Deputy Mayor
Civil Defence and Emergency Committee	Mayor	Deputy Mayor

Cr B Deller / Cr G Ayling

CARRIED

6.9 Local Authority Triennial Elections 2022

1. Purpose

For Council to receive a report on the conduct of the 2022 Local Authority Elections.

MOVED

That the Council:

1. Receives the report.

Cr R Cherry-Campbell / Cr G Ayling

CARRIED

6.10 Confirmation of the Delegations Manual for the Triennium

1. Purpose

For Council to confirm the Delegations Manual for the new triennium.

MOVED

That the Council:

1. Receives the report.

2. Approves the Delegations Manual (Attachment 1) with the identified amendment (i.e. Infrastructure & Services Committee is replaced with Policy & Projects Committee in clause 10.11).

Cr L Newman / Cr R Cherry-Campbell

CARRIED

6.11 Council meeting schedule November-December 2022

1. Purpose

To establish the schedule for Council and Committee meetings to be held in November – December 2022.

MOVED

That the Council:

1. Receives the report.

2. Adopts the committee and council meeting schedule for November and December 2022 as outlined in this paper.

Deputy Mayor D Williams / Cr B Deller

CARRIED

6.12 Laws and obligations relating to elected members

1. Purpose

To provide information to elected members on key legislation that affects them.

MOVED

That the Council:

1. Receives the report.

Cr S Gallon / Cr L Newman

CARRIED

6.13 Chief Executive Report

1. Purpose

For the Council to be informed on planned Council operational activities, major projects, and other matters of importance and interest.

MOVED

That the Council:

1. Receives the report.

Cr R Cherry-Campbell / Deputy Mayor D Williams

CARRIED

7 Exclusion of the Public

Not applicable.

8 Karakia Whakamutunga

The meeting was closed with a karakia led by Cr R Cherry-Campbell.

The meeting closed at 3 pm

Minutes confirmed: …………………………………………………

20 December 2022

Date: ...................................................

Ordinary Council meeting Agenda

7 December 2022

7.3 Three Waters Reform Update

1. Purpose

To provide Council with an update on Central Governments Three Waters reform.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

The Government’s Three Waters Reform proposal is a comprehensive change to the way fresh water, wastewater and storm waters are managed for our communities.

The reforms shift the current 67 council-owned and operated three waters services into four new publicly owned entities to manage the future delivery of these services from July 2024.

Below is a high-level timeline of events in respect of the reforms to date.

July 2021

Along with announcing the Three Waters Reform, the Government also announced an initial funding package of $761 million to provide a post COVID-19 stimulus to maintain and improve water three waters infrastructure, support a three-year programme of reform of local government water service delivery arrangements (reform programme), and support the establishment of Taumata Arowai, the new Waters Services Regulator.

The initial stage and Request for Information (RFI) process was an opt-in, non- binding approach. It did not require councils to commit to future phases of the reform programme.

In July 2021 the Government mandated the reforms on all Councils.

September 2021

Council submitted its feedback to Government on the Three Waters Reform.

October 2021

The Government announced they would be progressing the Three Waters Reform. You can watch the announcement and read a summary of local Government feedback on the proposal on the DIA website.

December 2021

Economic Regulation

Consultation took place calling for feedback from Councils on the design of the economic regulation and consumer protection for the future Three Waters system. This closed Monday 20th of December.

A joint submission by Wellington Region Councils was put to Carterton Councillors and endorsed at the December 15th, 2021, meeting.

View CDC’s report submission on economic regulation for three waters

Working Groups

Following feedback from Councils published in October, the Government established three independent working groups to refine elements of the Three Waters Reform programme,. The working groups were;

· Working Group on Representation, Governance and accountability

· Planning Technical Working Group

· Rural Supplies Technical Working Group

Water Services Entities Bill

The Government announced the Three Waters Entities Bill will be delayed in order to give the working group time to recommend changes to governance and accountability. Draft legislation has been prepared and will be made public, giving the working group until 28 February to report back and recommend any changes. The Bill would be introduced to Parliament shortly after this.

June 2022

On 2 June 2022, the Government announced legislation which will enable the creation of the new Water Services Entities (WSEs). National consultation opened on 10 June 2022.

As well as setting up the new WSEs so they can be ready by 1 July 2024, the Bill locked in council “ownership” of the WSEs on behalf of the communities. Councils will have one share per 50,000 people in their area, rounded up – so each council will have at least one share. The share will hold no voting rights, carry no financial value, receive no dividends but will allow Council to vote for or against future privatisation of the WSE (requires 75% majority).

The legislation tries to balance community participation in the running of the new water organisations with Council and Iwi oversight, while giving WSEs the financial and operational independence they need to get on with the job.

Read the Bill online at legislation.govt.nz.

July 2022

Three Waters Council Transition Support Package

On the 19 July 2022, the Associate Minister of Local Government Kieran McAnulty announced a $44 million support package for councils to support activities relating to three waters reform. See link Government provides Three Waters support for councils | Beehive.govt.nz

This transition funding is in addition to the wider Government backing for the Three Waters Reform package, which includes $2 billion Better Off funding for Councils to deliver community wellbeing initiatives (of which CDC is allocated $6.8m), and $500 million for No Worse Off funding – yet to be allocated to Councils.

This additional Three Waters Services support funding is designed to cover the extra costs council will incur due to the mandatory requirement to participate in the reforms.

Each council, regardless of their size, will receive a minimum of $350,000 over 12 months.

View attachment 1 Three Waters Services Reforms – Transition Support Package (tranche 1)

Submission on Waters Services Entities Bill

The Chair of the Government Finance and Expenditure Committee called for public submissions on the Water Services Entities Bill.

CDC made a submission on the 21 July 2022.

View CDC’s submission to the Finance and Expenditure Committee

September 2022

Better Off Funding Package

The Government has allocated $2b towards a Better Off funding package for local Councils. This is being paid over two tranches, with the first tranche open until 30 September 2022 and the second becoming available in July 2024, when the Water Services Entities take over control of water assets and services.

Funding is split with 25% available in tranche 1 and 75% in tranche two.

Carterton District Council was allocated a total of $6.8m in Better Off Funding, with $1.7m becoming available in under tranche 1.

CDC submitted an application for tranche 1 funding in September 2022.

The Department of Internal Affairs has delegated responsibility for managing the Better Off Funding to Crown Infrastructure Partners (who also managed all PGF Grants). We expect to hear the status of our application in early December.

November 2022

On 11 November the Finance and Expenditure Select Committee issued its report on the Water Services Entities Bill (#1).

This first Bill establishes four publicly owned dedicated Water Services Entities with a view that these entities will provide safe, reliable, and efficient water services through improved investment and management.

The Committee considered over 80,000 submissions on this legislation. As a result of submissions, approximately 130 amendments have been made to the Bill. A summary of the amendments in attachment 2 Select Committee Report Summary.

View the full committee report here NZ Parliament website.

Following a late-night reading of the WSE Bill, an amendment was introduced, and adopted by Government to entrench public ownership of water assets by a 60% Parliamentary majority. Labour and Green MPs voted for the change to the Government’s Water Services Entities bill though the Bill has not yet been made law.

The Government had previously sought cross-party consensus to entrench public ownership in law asking all parties to join forces to create a 75% majority threshold like that seen in electoral law. While the National Party said it had no plans to sell off water assets, it did not support entrenchment of Three Waters Reforms legislation.

4. DISCUSSION

A Moving Target
In June 2022 Cabinet considered on policy matters to ensure the new Water Services Entities have the necessary legislative functions, duties, and powers to be fully operational from their ‘go live’ date on 1 July 2024. The full Cabinet Paper Policy proposals for three water service delivery legislative settings.

These decisions included that, consistent with a recommendation from the Rural Supplies Technical Working Group, users of council-owned mixed use rural water can choose to directly own and operate their schemes, independent of a Water Services Entity.

Following the Select Committee recommendations it appears “Rural Water” has now been included in the WSE legislation (Bill #1) moving to the new WSE’s on 1 July 2024. We are seeking feedback from DIA on what Rural Water includes, however we do not have an answer to this question at this time. We are hopeful this change just pertains to potable (drinking) water, and that it does not include Rural Water Races – used for stock water.

The second WSE Amendment Bill (Bill #2) builds on the previous WSE legislation and provides the legislative framework for the WSE’s to operate. This includes transferring or extending powers that Council have to the WSE under other legislation such as Public Works Act, Taumata Arowai, Local Government Act, Health etc. Some of the changes include:

• Rural water and the transfer of rural drinking water supplies to WSE, along with exceptions.

· Local Government Authority (LGA) – repeal and transfer of all legislative obligations, functions and duties on councils with respect to water to be transferred to WSE unless there is a reason to update or change these. Under the LGA this includes:

o transfer of functions from councils to WSE including water services, trade waste, fire hydrants (Councils stay involved in decision making regarding location of fire hydrants)

o WSE will have some Civil Defence functions

o WSE obligations will include a need to assess community needs including from public health and environmental perspective and involve TAs and regional councils in these

· Treaty settlements: Treaty settlements to be enduring and transfer from councils to WSE. This will include a stocktake of Treaty settlement legislation and arrangements and engagement with Iwi:

· Bylaws: transitioning out of bylaws:

o Notes WSE will not have same bylaw making powers, and relevant bylaws will be replaced by legislative instruments similar to other utility providers

o Councils will no longer have powers to make bylaws on matters where responsibility will transfer to WSE

o Councils to review and where necessary revoke bylaws on the transition date

· Catchment areas: WSE will have powers to specify land as a controlled drinking water area

· Offences and penalties: as there is a move away from bylaws, Bill will enable a new infringement regime and penalty system modelled on LGA and RMA. These are set out in Appendix B and include powers for injunctions, entry and infringement

· Finance arrangements: WSE to be subject to bespoke finance and prudential framework. Notes that WSE will have access to a Crown liquidity facility similar to LGFA terms.

We anticipate the WSE Bill 1 will pass into law prior to Christmas, and the WSE Amendment Bill (Bill 2) to be introduced into Parliament at the same time (i.e. before the House rises for 2022).

A third WSE Bill (Bill #3) is also anticipated to be introduced into Parliament prior to Christmas. This Bill is being prepared by MBiE, not the DIA, and is referred to as The Water Services Economic Efficiency and Consumer Protection Bill, focusing on economic regulation.

Two Engagement Models
The DIA National Transition Unit (NTU) have created Local Transition Teams (LTT) as part of the transition phase of Three Waters Reforms. Entity C LTT includes representation from the 22 councils along with Wellington Water attending. The LTT engagement model is as follows:

In addition, the NTU has agreed to create a Chief Executive forum to address strategic and material issues with the reforms directly between stakeholders.

However, after a significant amount of pressure from the CEOs, the NTU acknowledged their LTT engagement model does not include any Mana Whenua representation. The NTU appear to have been slow off the mark with Mana Whenua engagement and this only now appears to be taking place.

The NTU engagement with Mana Whenua is difficult to quantify, as this is a separate process not including LTT / Council representatives. It appears the NTU is engaging with post-settlement Iwi groups (PSGE’s) but it is not clear at what level within these groups. Furthermore, it does not appear the NTU is planning on engaging with hapū either now or at any time in the future – preferring to limit their korero to just the PSGE’s.

The risk of having two separate and disparate engagement models run by different parts of the NTU discussing all aspects of the transition cannot be understated. The potential for decisions and discussion in one group to impact the other groups remain very high indeed.

We will continue to push for alignment of these two engagement models to simplify the transition process, improve understanding, expand the participation to all stakeholders in transition issues, and reduce the risks to our communities with this significant work programme.

5. NEXT STEPS

Management will continue to participate with the NTU and LTT on Three Waters Reforms transition and keep Council informed of updates and changes.

We anticipate the Water Services Amendment Bill (Bill #2) public consultation will open prior to Christmas, however it is unlikely much in this Bill will be controversial as it is mostly transferring existing powers to the WSE’s.

The third piece of legislation, The Water Services Economic Efficiency and Consumer Protection Bill (Bill #3) will likely have more impact on our community. Management will work with the other Wellington Region Councils to formulate our response to this legislation when it opens for consultation.

6. CONSIDERATIONS

6.1 Climate change

Considerations have been noted in the report, as appropriate.

6.2 Tāngata whenua

As mentioned above, the Crown engagement with Mana Whenua on the Three Waters Reforms programme has not progressed as rapidly as engagement with Councils. This may lead to disparity of information between the respective stakeholders.

Management will continue to share information and our submissions with Hurunui-o-Rangi and Ngāti Kahukuraāwhitia hapū as and when appropriate, noting Masterton District Council usually shares their feedback with the two main PSGE’s.

6.3 Financial impact

Considerations have been noted in the report above and include grant funding, transition costs, the transfer of Three Waters assets at no cost to the WSE’s, the transfers of Three Waters debt, and a potential for stranded overheads which is yet to be determined.

6.4 Community Engagement requirements

Three Waters Reforms is a Government-mandated programme. Consistent with previous Council decisions CDC community engagement on a Government programme is unlikely to effect meaningful change for our ratepayers.

Management will continue with updates to Council on the reforms, and with the impacts of these reforms have on our organisation and community as they are able to be quantified.

6.5 Risks

Management consider the risk of the Three Waters Reforms not proceeding as increasing over the past few months. This is obviously dependent on the national election in late 2023. A pause, or complete stop to the Three Waters programme will create a significant amount of disruption to the organisation. Some staff who may have been looking forward to moving into a WSE may decide to leave seeking new opportunities elsewhere.

If the reforms proceed, the impact of removing Three Waters functions from Council remains a risk. Specifically, the ongoing viability of a small rural Council servicing less than 10,000 residents may come into question post the implementation of WSE’s.

7. Recommendation

That the Council:

1. Receives the report.

File Number: 317724

Author: Geoff Hamilton, Chief Executive

Attachments: 1. Three Waters Services Reforms – Transition Support Package (tranche 1) ⇩

2. Select Committee Report Summary ⇩

Ordinary Council meeting Agenda

7 December 2022

7.7 Report on the administration of Carterton District Council's practices in relation to the control of dogs for the year 1 July 2021 to 30 June 2022.

1. Purpose

For the council to receive the report outlining the dog control activities and practices related to the Carterton District Council Dog Control for the year ending 30 June 2022.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

As a territorial authority, the Carterton District Council is required to manage and enforce the Dog Control Act 1996 (the Act). Under Section 10A of the Act Council must, in respect of each financial year, provide an Annual Report that sets out activities that have been undertaken in relation to our dog control and practices.

Section 10A(2) sets out the information required to be included in the annual report, including:

(a) the number of registered dogs in the territorial authority district:

(b) the number of probationary owners and disqualified owners in the territorial authority district:

(c) the number of dogs in the territorial authority district classified as dangerous under section 31 and the relevant provision under which the classification is made:

(d) the number of dogs in the territorial authority district classified as menacing under section 33A or section 33C and the relevant provision under which the classification is made:

(e) the number of infringement notices issued by the territorial authority:

(f) the number of dog related complaints received by the territorial authority in the previous year and the nature of those complaints:

(g) the number of prosecutions taken by the territorial authority under this Act.

4. Discussion

One of the key areas of work that Animal Control officers provide relate to the control of dogs in public places, which are enforceable under Part 4: Carterton District Council Control of Dogs Bylaw Amendment 2007.

There are no specific dog exercise areas defined as there are enough open spaces and parks around the district for appropriate exercise. However, a rural public park at Sparks Park where dogs can be exercised off the leash, has become popular with dog owners and poo disposal bags and a dog poo bin have been placed there.

An urban public park at Bird Park had been established with the same facilities as the rural public park. There are dog prohibited areas which are well signposted. Dogs in specified public places and the CBD must be on a leash at all times. Carterton District Council provides Doggy Doo Dumpster bins near dog exercise areas and in urban streets. Council Officers monitor these areas to ensure compliance.

Fees and charges are reviewed annually and set by Council resolution. Council’s funding policy for animal control is that 80% of the total costs are met by dog registration fees and 20% from rates.

Council provides dog owners with information regarding education programmes and obedience courses and offers dog owners a discount on registration fees for neutered/spayed dogs.

Council promotes the local Dog Obedience and Kennel Club and a local Dog Obedience Trainer.

5. 2021-2022 REPORt

Offences and Penalties

With regard to offences and penalties, Council’s policy is to approach each incident on a case-by-case basis and to use infringement notices for minor offences. Where an attack has occurred, Council’s policy is to adhere to the provisions of the Dog Control Act 1996 as closely as possible.

At the end of 2017 Carterton District Council Dog Control initiated a programme of seizing dogs that had been unregistered for more than 2 years. Letters were first sent to the dog owners advising them of Council’s intention. Carterton District Council has continued to take this approach for the 2021/2022 financial year.

Council has adopted the ‘Assessment Matrix’ for potential prosecution decisions.

Under the Carterton District Council Control of Dogs Bylaw Amendment 2007, owners with more than two dogs within an urban area must obtain a permit through an application to Council. The Council Dog Control Officer inspects the property for suitability for housing and controlling dogs, interviews the dog owner, and considers any previous history. Submissions in writing are sought by affected neighbours.

The statistics to be reported on as per the Animal Control Act 1996 are outlined below.

Measure	Result
Number of registered dogs	2834
Number of probationary owners	0
Number of disqualified owners	4
Number of dogs classified as dangerous under Section 31	2
§ s.31 1(a) due to owner conviction	0
§ s.31 1(b) due to sworn evidence	1
§ s.31 1(c) due to owner admittance	1
Number of dogs classified as menacing under Section 33A	11
§ s.33A 1(b)(i) observed or reported behaviour	10
§ s.33A 1(b)(ii) characteristics associated with breed	1
Number of dogs classified as menacing under Section 33C	12
Number of infringement notices issued for – failing to register a dog.	29
Number of infringement notices issued for – failure to implant microchip transponder	0
Number of infringement notices issued for – failure to keep dog under control	2
Number of infringement notices issued for – failure to keep dog controlled or confined	4
Number of infringement notices issued for – failure to comply with bylaw	0
Number of infringement notices issued for – failure to comply with effects of classification	3
Number of Dog Related Complaints	230
Dog Bites On People	1
Dog Bites On Animals/Stock	11
Dog Rushing	16
Dogs Barking	48
Dogs Wandering	90
Dog Welfare	1
Dogs Lost	29
Dogs Found	34
Dogs Impounded	47
Dogs Rehomed/Adopted	0
Dogs Surrendered to other organisation’s for re-homing	2
Dogs Illegally Removed from Pound	0
Dogs Destroyed	3
Dogs Returned To Owner	42
Number of prosecutions	0

6. NEXT STEPS

The Act requires that the Council gives public notice of the report and makes the report publicly available. This will be done once the Council had adopted the report.

7. CONSIDERATIONS

7.1 Climate change

Producing this report is a legislative requirement and the Dog Control Act does not include any climate change provisions.

7.2 Tāngata whenua

Not applicable.

7.3 Financial impact

There is no financial impact as a result of this report, as Animal Control as a whole is funded 80% fees and charges with 20% being funded by rates as the public good portion. This public good component covers matters often in relation to animal welfare, or the euthanising of dogs where no owners can be identified, and the dog is not suitable for rehoming, or on the recommendation of a vet.

7.4 Community Engagement requirements

Not applicable for the purpose of this report.

7.5 Risks

No risks have been identified. It is noted that Council will consult on and adopt a separate dog control policy that stands alone in 2023. This is to ensure that the dog policy and dog control bylaw are individualised reports to guide decision making.

8. Recommendation

That the Council:

1. Receives the report.

2. Adopts the report on Council’s administration of Dog Control practices as set out in section 5 for the period 1 July 2021 to 30 June 2022 under section 10A Dog Control Act 1996.

File Number: 318928

Author: Solitaire Robertson, Planning and Regulatory Services Manager

Attachments: Nil

Ordinary Council meeting Agenda

7 December 2022

7.8 Chief Executive Report

1. Purpose

For the Council to be informed on planned Council operational activities, major projects, and other matters of importance and interest.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Community services

Community Development

Community Grants - Rural Travel Fund and RSA Grants
Promotional material has been prepared and advertising is booked for December in the Crier (as there is no Crier in January) and in the February Midweek. The CDC website will be updated with new forms in December when the grants round is opened.

Residents’ information event and Picnic in the Park
Planning is going well for this event which will be held on 10 March 2023. Expressions of interest forms will be distributed prior to Christmas to local organisations inviting them to attend. The focus is on providing information about social services, sports clubs, and general support for residents both new and existing

Older persons

Work is underway to extend the membership of the group that has oversight of the work of the Positive Ageing Strategy. The Implementation Group was originally made up of representatives from the three Councils but will now also include representatives from other organisations that work with older people.

The Positive Ageing Strategy Co-ordinator has been invited to join the steering group for the Nuku Ora Senior Games. The Wairarapa inaugural Senior Games was planned for last year but was cancelled due to Covid – 19. The Games is a non-competitive event that provides older adults with the opportunity to participate in a wide variety of fun, light-exercise sports and activities in safe environment, and learn more about the activities which are regularly available in the community.

The regional membership application to the World Health Organisation Global Network for Age-friendly Cities and Communities will be submitted. The Mayor of each District has signed a support letter that will accompany the application.

A collaboration between the organisations that support older people with digital support has been brought together by the Positive Ageing Strategy Co-ordinator. Work to promote the flyer outlining the range of all the digital support services available in the Wairarapa is planned for December.

Wairarapa Rangatahi (Youth) Strategy

The Strategy Project Team has completed an assessment of our engagement feedback provided by rangatahi (youth 12–24-years-old). We received over 3000 suggestions relating to the aspirations and needs of rangatahi to make the Wairarapa a region where young people thrive. The Project Team developed a framework to assess the feedback which has resulted in eight priority areas for rangatahi. These will be tested further with the Wairarapa Rangatahi Focus Group (the Focus Group) on 7 December.

The three Councils recruited the Focus Group through our 27 engagement sessions. The Focus Group (25 rangatahi) has representation from across the three districts, [10 rangatahi in the group are based in the Masterton district]. The Focus Group also includes rangatahi with a diverse range of backgrounds including LGBTQIA+, Māori and Pasifika communities.

The Project Team has also completed a review of the 2016 Strategy and has identified that the objectives and goals will all need to be updated based on the rangatahi engagement results. The aim of the revised strategy will be to provide a more rangatahi-centric voice within the document.

The Project Team will report back to the Wairarapa Policy Working Group in early 2023 to share in more detail the feedback results, assessment of the 2016 Strategy, outcomes of the workshop and next steps.

Walking and Cycling

Lunchtime walks at Carrington Park are continuing. Promotional preparation is underway for weekly bike rides starting in January leading up to February Aotearoa Bike month challenge.

Wairarapa Walking Festival
Another successful festival was held 11 – 20 November with a total of 40 walks offered to the community. Ten of the walks were held throughout the Carterton District. This year’s theme was from the mountains to the sea. The variety of walks offered meant that walks were accessible to all. The walks were held on different times/days of week, with skill levels from beginner to advanced, and from being ticketed to free.

Eleven of the walks sold out which could be attributed to the thorough promotional campaign which included: NZ Walking and Lifestyle magazine, regional promotion through Destination Wairarapa, newspaper advertising in Palmerston North and Wellington, Midweek and WTA. There was also a significant social media campaign on Facebook and websites.

Unfortunately, three walks had to be cancelled due to bad weather.

The inaugural walk at Henley Lake with regional Mayors was well attended and included Masterton Mayor Gary Caffell, Mayor Ron Mark, Deputy Mayor Dale Williams, MP Keiran McAnulty, Iwi representatives and Henley Board members.

Zero Waste

This month has provided the opportunity to develop knowledge and understanding of waste management and minimisation services to our newly elected members with a presentation at the joint services meeting at the Carterton Event Centre.

Work is being undertaken with a supplier who has developed a proposal that we are currently reviewing. The goal is to support the rollout of event waste management requirements in line with the solid waste management bylaw.

We are in the final stages of negotiating a contract to deliver the Zero Waste in School’s programme. This contract will be held by the Environmental Education for Resources Sustainability Trust who designed the programme. This is a beneficial progression of the delivery of this programme and brings a consistent approach to how the programme is delivered across Aotearoa.

After speaking at the Wai Waste AGM, formative discussion is underway regarding diversifying their operations. They are exploring composting, collection, and potentially construction and demolition waste. This has the potential to provide income opportunities, meaning less reliance on funding.

Time has been spent at the transfer station and discussions with the General Manager of Operations of Smart Environmental. The purpose of these meetings was to discuss building collaborative opportunities between the territorial authorities (TA’s), Smart Environmental and the community. Discussions have been encouraging with some positive steps forward. Discussion points have included:

· Co-Sponsorship of Bins/Hoods and collection from Smart Environmental and council of not-for-profit community events as part of their PR strategy (it will provide a significant reduction in the cost for waste management at these events).

· Providing a soft plastic collection point at the Carterton transfer station.

· Small battery recycling 12-month trials at all transfer stations funded through the waste levy. Collection buckets will be onsite mid-December.

· Presentation from Smart Environmental about organic collection and the container return scheme. Valuable information around the procurement process was obtained and strategic direction during the transition phase. If local TA’s can secure licensing of the container return scheme it could mean the recycling collection service could become rates neutral.

The Wairarapa Waste Minimisation Plan development is gearing up with key dates and timelines provided from Beca, with a busy meeting schedule of co-design workshops from December through to March including behaviour change education focus areas. The draft waste assessment report has now been provided with some significant gaps in data from CDC.

Climate change

Electric Vehicle chargers

Meridian has advised that EV chargers should be operational by Christmas. The chargers will be using the Zero EV charging app and drivers will be required to use the app to start a charging session. With the app drivers will be able to:

· Find chargers near them

· Save frequent chargers for easy navigation

· Start and monitor their charge

· Pay for their charging session

· Track their charging stats and history.

Our chargers will be part of the largest destination charging network in Aotearoa with over 500 chargers.

Wairarapa Library Service

The Wairarapa Library Service operates as a shared service across four sites in Carterton and South Wairarapa District Councils.

A thank you morning tea was held for Featherston Knitters and the OWLS of Featherston and was attended by approximately 50 people. They were thanked for supplying board books and knitting to put into the library baby packs which are distributed by Plunket to all new-borns in the South Wairarapa and Carterton districts each year. This year 160 baby packs have been given out so far.

Continuing on the theme of ‘Libraries for life’, November has seen 35 school class visits - a direct result of engagement with all schools and promotion of the teacher/educator borrower card. A new monthly pilot called Reading Aloud started in Greytown in conjunction with the Greytown Little Theatre. The monthly event features performers reading extracts from their chosen books.

The Wairarapa Walking Festival saw the opening of a Storywalk in Considine Park, Martinborough. The walk was a collaboration between Wairarapa Library Service (WLS), Friends of Martinborough Library and the Martinborough Menzshed. The initiative celebrates local authors, and plans are already underway for the next development.

In terms of technology, the WLS app continues to be showcased as library staff work towards encouraging people to self-issue items, thus freeing up staff time from simple transactions. The two libraries went live with the ability for the public to print wirelessly from their own devices.

Covid and the current round influenza and other illnesses has been continuing to make everyday operations challenging. The additional pressure of library staff time being used to take rates payments (a SWDC function only which has just finished) further reduced service capacity over this period.

Coming up in December / January  

With school holidays approaching, libraries are preparing ways to keep young people engaged with reading. Stringbean Puppets are booked for workshops in all sites and Australian author and performer Deano Yipadee is booked or two events in January.

Events Centre

Events Centre Activities

Since the last report the Event Centre has remained busy with more dance recitals, The Tina Turner Tribute, The Sports Education Trust Hall of Fame dinner, the Fern & Thistle Pipe Band, a number of Wai Word events and local school productions, along with a range of private events and weddings. The Team also helped with ticketing for the Wairarapa Walking Festival.

After a slow winter season, ticket sales have really picked up in the last month, with several shows in late November and early December likely to sell out. Still coming up we have comedian Guy Williams (a show likely to sell out after only four weeks on sale), Limelight Theatre, Dancing Queen: A Tribute to ABBA, A Celtic Christmas, and Monkey Wrench – a Foo Fighters Tribute.

We are well into programming for 2023, and already there are only a few Saturdays still free in the entire year. We are delighted to see the return of large companies like the New Zealand Symphony Orchestra and the Royal New Zealand Ballet next year, as well as welcoming new companies to our venue like Te Moana Arts and Footnote Dance. The impact of Covid is certainly affecting the theatre and arts community, with Capital E National Theatre for Children recently cancelling their planned North Island tour in 2023 and other companies pulling back to major centres only. However, we have some exciting plans in the mix, and 2023 promises to be a year of varied and diverse events for all.

In staff news, Joe Samuel has resigned after four years in the events centre team. Joe has been an asset to our team, and we wish him well for his new adventures in Christchurch. We have also hired a new Marketing Coordinator, Ashleigh Macleod, who will be starting with us in January. While we are short-staffed, Katrina King will be giving us some additional capacity to assist in running the info centre. We were also very pleased to welcome back Simon Rayner in the last month after his period of leave.

Sales and Marketing

Facebook & Instagram – Reporting period 15 October – 22 November 2022

· Reach: The number of people who saw any content from our Carterton Events Centre Pages is up 115% on Facebook and up 114.3% on Instagram since our last report. These are big increases on our results for the period prior which is very pleasing.

· Page and profile visits: The number of times our page was visited (i.e. searched) has decreased -43.5% on Facebook and increased 16.3% on Instagram.

· New likes and follows: We’ve increased our page followers on Facebook by 18 (down -70% on the last period) and 31 on Instagram (up 34.8% on the last period).

These statistics are reflective of the fact that in the last month we’ve been putting more focus into Instagram in order to increase our audience. It’s very encouraging to see engagement lifting along with our follower count.

Mailchimp

Our Email newsletter is always a great way to connect directly with our audience. In the past 30 days our audience has grown by 26 Subscribers. Across the newsletters sent in the past month we achieved an average open rate of 43% which is well above the average according to Mailchimp’s data.

Facilities and maintenance

· Work on the auditorium’s air conditioning system has been completed.

· Replacement of end-of-life fluorescents at the main office has been completed.

· The clock tower lights have arrived. Programming offsite has begun and installation work will be underway as soon as programming completed.

· Auditorium winch system upgrade – the winches are currently in Wellington. We are having to co-ordinate free days in auditorium along with contractor availability to allow the install.

A major flooding incident took place at 29 Holloway Street (premises opposite the CDC offices that are owned by Council) during recent heavy weather. A temporary repair to an internal drain has been installed which was followed by a further small flood, and subsequent repair. The Parks & Reserves team stepped up to help out the Salvation Army move furniture and storage shelving around to assist with drying the carpets and building. Both Wai Art and the Salvation Army are able to operate normally from the site again.

We are working with our insurance assessors and obtaining advice on the next steps for the building. This will include building and remedial works assessments along with quotes for re-roofing and groundworks/external drainage. We anticipate bringing the assessments and options for the building to Ordinary Council early in the New Year.

Parks and Reserves

Reserves

The street bed gardens have had their seasonal change over with summer annuals. Geranium, petunias, impatiens, begonia and salvia make up the bulk of the displays. Memorial Square has been planted with impatiens with the intention of retaining a colourful display for Anzac Day 2023.

The spring flush has increased the pressure on our mowing team with the 2 front mounted mowers operating full time.

The weed spraying programme is ongoing in order to maintain levels of service. Bio herbicide spraying and steaming are the main methods currently used. Spring weather conditions have affected our ability to address all concerns so we are behind in our spraying programme.

New hanging baskets have been purchased to replace the older styles, and we are in the process of refreshing the hanging basket display. The size of the baskets has been slightly reduced to enable safer handing for all involved. Some irrigation repairs and maintenance will be undertaken during this operation.

All the CBD municipal lawns have been sprayed with Versatill selective broadleaf herbicide to eliminate turf weeds and to help maintain the grass sward.

The Xmas festive lights are ready to be put up in town – they should be operational by December.

Work continues at Ngātawhai Reserve with the fencing expected to be completed in January, after a wet winter put development operations on hold until the ground became firmer.

CDC has received funding from Ministry of Business, Innovation and Employment to develop a Freedom Camping Bylaw. We will work with external providers and seek feedback from other Councils to help draft the initial proposal, which will come to Council (initially Projects and Policy) for review before public consultation. The Bylaw will need to be adopted by Ordinary Council in accordance with the Local Government Act.

Nursery

The Manuka growing trials continue with advanced seedlings being moved into the larger tunnel house.

The Keep Carterton Beautiful Group (KCBG) were involved with planting the baskets. The baskets are held in the nursery for a couple of weeks in order to settle in before being put up on the shop verandas.

Parks

The power box distribution board at Carrington Park has been upgraded with an additional 32amp outlet to accommodate future events.

The witches hat fall zone has been upgraded with the soft pour rubber safety surface. In December soft pour surfacing will be upgraded at the south end of the park beneath the octopus.

At Sparks Park we have planted several fuchsia plants. Work continues on the toilet installation. Harder ground conditions will enable us to move the structure from where it currently sits to its new site.

Swimming Pool

The pool fence has been painted by KCGB, power has been installed to the kiosk, pool operations have been completed with the pool opening on Saturday 26 November.

Molly’s Slide has been installed and the opening took place on Friday 25 November. The background to the slide is that in 2021 Molly O’Dwyer wrote a letter to Councillors considering the Long-Term Plan, requesting that the slide be upgraded. Molly collected signatures to support her idea and presented her ideas to Council. Molly was successful through this process and received the seed funding towards the project. She then led a team to run fundraisers, apply for funding and brought the community along with her on the journey. Molly’s confidence and initiative has seen the successful installation of her vision. Molly’s slide has been made possible thanks to generous grants from Ka Pai Carterton, CDC, Trust House and many community donations.

Cemetery

A new berm is being constructed on the Pet section to increase future capacity.

A new burial berm is being constructed in the new lawn area to accommodate future burials.

4. Regulatory and Planning

Resource Management Reform

On 10 February 2021 the Government confirmed its intent to repeal and replace the RMA, and set out a work programme for the initial stages of the review. The Reform package broadly accepts the recommendations of the Resource Management Review Panel in its June 2020 report on “new directions for resource management in New Zealand”.

It is likely that transition provisions will be developed to ensure that the planning standards, other national direction and the RMA as a whole remain in effect until their replacements are developed. This is likely to take several additional years (beyond 2022).

The government has advised that in the interim, Councils should continue with business as usual, and any plan review work should place a particular emphasis on reviewing the performance of their plans and establishing implementation practices that could be carried over into a future system.

The Government plans to repeal the Resource Management Act and enact three new pieces of legislation this parliamentary term. The new laws are the:

· Spatial Planning Act (SPA) which requires the development of long-term regional spatial strategies to help coordinate and integrate decisions made under relevant legislation

· Natural and Built Environment Act (NBA), the main replacement for the RMA, to protect and restore the environment while better enabling development

· Climate Adaptation Act (CAA) to address complex issues associated with managed retreat, and funding and financing climate adaptation.

The Natural and Built Environment Bill (NBE Bill) and Spatial Planning Bill (SP Bill) were introduced to Parliament in November 2022.

The Climate Change Adaptation Bill is likely to follow in 2023.

National and Built Environments Act (NBA)

The NBA will be the primary piece of legislation to replace the Resource Management Act (RMA). Like the RMA, the NBA will be an integrated statute for land use and environmental protection. The National and Built Environments (NBE) Bill also set out how the environment is to be protected and enhanced. It will specify positive outcomes to be promoted for the natural and built environments. This is a shift from the RMA which focuses on managing adverse effects rather than achieving positive outcomes. These limits, targets and outcomes will be provided by the National Planning Framework, a key component of the NBE Bill, that consolidates what is known as ’national direction’ in the existing resource management system (i.e. existing National Policy Statements, National Environmental Standards, etc.)

The new NBE Bill requires anyone exercising powers, functions or duties under the Act to give effect to the principles of Te Tiriti o Waitangi and recognise Te Ao Māori. Under the current legislation, decision-makers are only required to 'take into account' those principles. Te Oranga o Te Taiao is an integral concept in the new NBE Bill. It is an intergenerational ethic that emphasises the importance of the health and wellbeing of te taiao (the environment) for current and future generations.

The new NBE Bill consolidates planning documents into a single Natural and Built Environment Plan (NBE Plan) for each region. NBE plans will have similar functions to those performed by regional policy statements, and district and regional plans under the current system, in regulating land use and natural resource use in each region through rules and policies.

Spatial Planning Act

The Spatial Planning Act (SPA) will provide a more strategic and coordinated approach to long-term regional planning. It will require spatial planning at the regional level through the development of regional spatial strategies (RSSs).

Regional spatial strategies will see central government, local government and Māori working together, in consultation with the community, to identify how their region will grow, adapt and change over the next thirty-plus years. They will focus on significant issues and opportunities facing the region.

Regional spatial strategies will set out a vision and objectives to guide a region’s development accompanied by a set of priority actions to turn the vision into a reality. They will identify areas that:

· are suitable for development

· may require protection, improvement and restoration

· require infrastructure

· are particularly vulnerable to the effects of climate change and natural hazards.

The NBE Bill requires Regional Planning Committees to be established in each region, comprising members from local government, Māori, and central government (though central government members only participate in relation to RSS).

Regional Planning Committees will be established as committees of all councils in the region. They will be stewards of RSS and NBE plans under the new system. A Regional Planning Committee will prepare RSS and NBE plans covering every local authority in the region, with local authorities retaining responsibility for implementing and administering NBE plans.

Under the current resource management system, district plans are required to be reviewed every 10 years. With the current timeline, the new Wairarapa Combined District Plan would serve most of its statutory term before being replaced with an NBE plan. In addition, the updated data, analysis, and new provisions prepared for the Wairarapa Combined District Plan will help inform the new NBE plan.

Building services

The building department had IANZ (International Accreditation New Zealand) on site from 31 October to 3 November to determine compliance with the requirements of the Building (Accreditation of Building Consent Authorities) Regulations 2006.

The assessment identified that the Building Consent Authority (BCA) had well established systems that were working well for the BCA. Files were easily locatable during the assessment which pointed to a well-structured system. BCA management exhibited a strong commitment towards implementing their systems and procedures to the best of their ability. The assessment identified 5 General Non-Compliances (GNC’s), 2 of which were resolved onsite prior to IANZ leaving. As a result of this assessment our next assessment will not be until 2024.

The BCA’s risk, both to the Territorial Authority, as a BCA and also as an organisation accredited by IANZ was assessed. The BCA was considered to pose a Low Risk. The Risk Decision table is displayed below for reference.

High risk	A non-functioning BCA - depending on extent and type of risk and agreed management method. E.g. there is a pattern of failure to follow a policy, procedure or system (PPS) by a single or multiple employees, and/or that the PPS had not been consistently and effectively implemented.	Some form of monitoring within 6 months
Medium risk	The BCA is not currently compliant and is unlikely to demonstrate substantial compliance at the next assessment, or there was a failure to implement PPS over two or more assessment cycles.	1 year
Low risk	“Normal” risk (the BCA is likely to remain substantially compliant over the next two years).	2 years
Extra Low risk	The BCA is almost fully compliant and likely to remain that way.	Reduced monitoring at next 2 yearly assessment

The main reasons for considering this risk category were:

· Good systems were in place with implementation at an acceptable level.

· Low number of GNCs raised.

· Sn experienced and committed management team.

The team is to be congratulated on this result as it demonstrates to management, elected members and our ratepayers that the department is functioning well and that our decision-making and processes are well documented and compliant with the legislative requirements.

Wairarapa Combined District Plan Review

The draft District Plan was released for public feedback on the 25 October 2022 and is open until 6 December 2022. Council officers provided the public with the opportunity to provide feedback at community drop-in sessions in all five towns, and both days of the Wairarapa A & P Show. There has been a presentation on the draft plan to a combined planners forum and the first Combined Council forum for the new triennium.

The District Plan sets out rules for land use and subdivision in Wairarapa. It must provide for growth balanced against our desired environmental outcomes. The draft District Plan has been prepared to give the community an additional opportunity to provide feedback before the proposed plan is released for formal consultation in 2023.

The topics included in the plan are listed below

· Rural Subdivision

With the anticipated population growth, it is important to protect land for primary production.

Two zones are proposed to ensure that primary production activities remain prioritised, while allowing for rural living on smaller lots in appropriate locations.

Land used for primary production is protected as a priority.

Minimum lot sizes have been increased where primary production occurs to reflect subdivision that would be anticipated.

Lot sizes for rural living have been decreased to reflect the low-density residential living that is demanded of lifestyle blocks.

· Urban Growth and Housing

Providing for urban growth areas.

Enabling higher residential densities in central urban areas.

Revising development standards to achieve a balance between growth and residential amenity.

Requiring rainwater collection tanks (5,000L min) for any new dwelling in the residential zones.

· Heritage sites for protection

Key differences between the Operative Plan and the Draft District Plan include:

o Demolition of any heritage building or item is a discretionary activity (requires resource consent).

o Different rules apply to scheduled buildings and items versus scheduled precincts to make the rules easier to follow.

o Some items are proposed to be removed from the existing heritage schedule.

· Natural Hazards

Changes to the data and modelling available for various types of natural hazards has been assessed, and new provisions have been proposed where appropriate.

New and updated fault lines/traces along with previously mapped faults have been identified.

Rules have been developed to apply to newly identified potentially liquefaction-prone land.

Flood hazard mapping is being developed by GWRC and will be incorporated into the Proposed Plan.

New rules are proposed for areas subject to flooding which restrict the use of land within these areas.

Restrictions on the use and subdivision of land within 50m of the coastline continue to apply.

· Tāngata Whenua

The draft District Plan aims to enable land use and development of Māori land to support the economic, social and cultural wellbeing of Māori. The Draft District Plan recognises Te Ao Māori by:

o Enabling tangata whenua to exercise kaitiakitanga to carry out customary activities

o Providing for papakāinga and marae

o Protecting important cultural and historic heritage sites identified by tangata whenua.

· Climate Change and Resilience

The draft District Plan will enable Wairarapa to adapt to better protect itself against climate change effects. Changes include:

o Updated flood hazard mapping being prepared by GWRC will incorporate expected climate change effects

o New rules protecting the foreshore and coastline from sea level rise

o Requiring rainwater collection tanks for any new dwelling in the residential zones

o Allowing for more renewable electricity generation.

· Energy

The Draft District Plan provides more clarity for the management of energy as well as technology- specific provisions for renewable energy generation including wind and solar generation. It allows for development of small and community scale generation where effects can be appropriately managed.

· Town Centres/Neighbourhood Shop/Commercial Areas

The Existing Commercial Zone will be replaced by Neighbourhood Centre, Mixed Use and Town Centre Zones.

The new Town Centre Zones will function as the commercial and community hubs for their surrounding residential and rural communities.

The new Neighbourhood Centre Zone provides for small-scale convenience-based business and retail activities that serve day to day needs of the local neighbourhood.

The Mixed Use Zone provides for a mixture of commercial, light industrial, residential, recreational and community activities.

· Industrial Areas

The General Industrial Zone provides for a range of industrial activities. Industrial activities contained within this zone are an important resource for Wairarapa’s social and economic wellbeing.

· Open Spaces/Reserves

The Draft District Plan introduces three new Open Space and Recreation Zones to distinguish between parks and reserves and the range of recreational activities they offer.

The Natural Open Space Zone applies to areas with environmental values and low level development e.g. forest parks.

The Open Space Zone applies to areas used for recreational activities including parks, playgrounds, community facilities.

The Sport and Active Recreation Zone provides for a range of sport and recreation activities e.g. sportsgrounds.

· Papa kāinga and Māori purpose Zone

Papa kāinga refers to development of community-oriented housing where Māori can actively maintain and enhance their culture and traditions, supporting their economic, social, and cultural wellbeing. A new Māori Purpose Zone will enable iwi and hapū to live on, use, and develop ancestral land. Papa kāinga will be enabled across residential and rural zones.

· Quarries

Aggregate remains in high demand nationally. Due to its low value and high bulk transport costs, the preference is to source locally where possible. The Draft District Plan continues to allow for farm quarries as permitted activities in rural areas. All other quarrying activities will require resource consent ensuring appropriate measures are in place to manage any noise, traffic, dusts and visual impacts.

· Natural Environment (Indigenous Biodiversity, Natural Features and Landscapes, Natural Character and Public Access.

The Draft District Plan seeks to recognise and protect Natural Environment Values of significance in Wairarapa, provided through the Indigenous Biodiversity; Natural Features and Landscapes; Natural Character; and Public Access Chapters. The Draft District Plan uses overlays to provide protection in certain areas where particular values restrict some activities. The overlays are:

Significant Natural Areas: areas of very low-level of development to protect significant indigenous biodiversity values.

Outstanding Natural Features and Landscapes: areas of low-level development to protect the natural landscapes and natural features of significance to Wairarapa.

Significant Waterbodies: developments within the margins of significant waterbodies are carefully managed to ensure significant values of the identified waterbodies are not degraded.

· Coastal Areas

A new specific Coastal Environment Chapter contains rules to protect the special values and characteristics of Wairarapa’s coastal areas and coastline. The following overlays manage these particular values and characteristics:

Coastal Environment: the full extent of land containing coastal values and characteristics.

Very High and High Natural Character: areas requiring low-level development to enable the protection of natural character.

Outstanding Natural Character: areas requiring low-level development to protect the natural character.

Foreshore Protection Area: areas vulnerable to coastal erosion and development to be avoided.

· Hazardous Substances and Contaminated Land

The Hazardous Substances Chapter contains provisions to manage storage and use of hazardous substances.

The Contaminated Land Chapter contains objectives and policies to guide decisions involving contaminated soil. Rules are covered by the National Environmental Standards.

· Network Utilities/Infrastructure

The Draft District Plan includes:

o Policies and rules to require undergrounding of new network utilities in all areas where practical and reasonable.

o Policies and rules to encourage undergrounding of existing network utilities in urban areas.

o New provisions seeking the protection of the National Grid from development.

o Giving effect to national direction instruments, clarifying the relationship between the District Plan and other infrastructure regulations.

· Transport

Wairarapa’s transport infrastructure is made up of roads, state highways, pedestrian and cycle networks, the rail network, and Hood Aerodrome. The Draft District Plan includes a Transport Chapter containing rules to manage effects of transport on the environment of land use and development on the transport network. The Draft District Plan supports a multi-modal transport system including pedestrians, cyclists, public transport, freight vehicles and private passenger vehicles. Updated standards align with best practice.

· Noise

The Draft District Plan Noise Chapter includes:

o Noise limits for construction activities

o Rules to manage noise effects on dwellings while protecting the operation of State Highways, Hood Aerodrome and satellite commercial helicopter bases.

o Noise insulation requirements for residential living in commercial and industrial areas.

o Noise limits for temporary events.

· Light

The Draft District Plan Light Chapter includes:

o Application of the Dark Sky Plan Change rules to Masterton (existing rules apply to Carterton and South Wairarapa).

o Requirements for artificial lighting to be of a warm colour including light shield. Changes allow for lights to be installed in public places, reducing unnecessary light pollution.

· Signs

Signs are important for promoting businesses, community facilities, other activities and for wayfinding and safety. Location and design of signs need to be managed. The draft District looks to strengthen some rules around certain signage.

5. Infrastructure services

Water Operations

Aerator Trial

We are now trialling a new aerator on pond 1. The aerator is working well and should have a positive effect to odours

WWTP Odours

The ponds rely on a fine balance of biochemistry to stop bad odours from travelling most of the time in the waste stabilisation ponds. There are two distinct layers within ponds, anaerobic (no oxygen) on the bottom layer and aerobic on the top layer. The lower layer is made of solids accumulated over time in the bottom of each pond where they are slowly consumed by microbes. These microbes produce bad odours which are consumed as they pass through the aerobic layer.

However, if that balance is removed by weather changes or chemicals or high loads in the network, it will impact the ponds upsetting the aerobic layer and allowing the bad odours to get to the surface.

Pond 1 is the most likely to be affected because it receives the overflows when the inlet works get overwhelmed and the lower anaerobic layer is the greatest.

The team is currently investigating treatment options of sludge (bottom layer) in the ponds.

Roading

Emergency works

The roading team is making good progress with repairs of the weather damage earlier this year. We have completed the 1^st dropout and are now on the 2^nd already using roughly 280 ton of lime rock boulders to date. We are also in the process of replacing 9 culverts on Arawhata Hill (Te Wharau Road). While replacing the culverts we are increasing capacity and improving the alignment to ensure better stormwater management.

Image – Dropout repair using Lime Rock boulders, geotextiles, sub-soil drainage and traditional benching.

Image – new culverts with improved alignment

Improving Resilience

The team has been working with GWRC to develop a planting plan for Te Wharau Road in order to improve resilience to the network. We are planning to plant at least 850 Poplar tree poles in Autumn 2023.

The establishment of these trees brings significant benefits in terms of slope stability and ground water uptake. Improving resilience will have a significant positive impact on future maintenance cost and environmental impacts.

Image – Te Wharau Road planting plan

This resilience work aligns with a recent Wairarapa Road Vulnerability study completed by WSP on behalf of Wairarapa Engineering Lifelines Association (WELA). The study identified Te Wharau Road as one of CDC’s most vulnerable roads.

Waka Kotahi Interim State Highway Speed Management Plan 2023 - 2024 - Consultation

Waka Kotahi’s Interim Speed Management Plan (ISMP) is currently out for consultation and closes on the 12December 2022. We intend to make a submission on the proposed ISMP. From our review of the proposed ISMP we have identified one aspect that directly affects CDC.

The Waka Kotahi proposed plan has failed to identify South End School as a high-risk area, which we would expect to have a variable speed limit. We will bring this omission to the attention of Waka Kotahi through the submission process.

Roading Data Quality improvements

Even though continuous improvement of data quality is business as usual, the team made a great effort during the last 12 months and reaped the rewards. Our score has improved from 77 last year to 94 this year. CDC is currently 2^nd highest score in the Wellington region with Wellington City Council (with their dedicated RAMM team) taking home the top honours.

Summer students

Henry Nelson and Michael Chapman have recently started with Carterton District Council as summer students in the infrastructure team. They have been working on a variety of physical and analytical tasks ranging from vacuuming the swimming pools, help fixing water tobies, asset and data management and analysing is our ageing wastewater network.

Through the summer, we expect them to understand what it is like to work for CDC and also gain some corporate skills such as coming into work on time, doing timesheets, health and safety risk assessments before going in the field which they can then carry forward into their future professional lives.

One of the major pieces of work of they are helping with, is reviewing our wastewater CCTV information and condition assessment reports to create a visual representation of areas with poorly graded wastewater pipes. This work will inform the infrastructure team to when developing the forward works program.

Below is a snapshot of areas where CCTV videos have shown active infiltration. Their work through this summer will highlight more areas as they review data. During this process the students learnt how to rate a pipe’s condition in accordance with Water NZ’s pipe inspection manual. There was some maths involved in rating these pipes which bust their myth about not needing maths outside school.

Note that the red lines indicate normal Wastewater infrastructure, with yellow indicating a poor condition.

Image – Summer student condition assessment

Wellington Region Waste Management and Minimisation plan 2023-2029

We are currently working with the Wellington regional councils to review the current Wellington Region Waste Management and Minimisation Plan. Porirua City Council is taking the lead with the assistance of Becca as professional service.

Attached is the Porirua City Council Officer’s report for their Council meeting on 15 December 2022 where they are seeking a recommendation to development of a new Wellington Region Waste Management and Minimisation Plan (2023-2029) – Attachment 1.

6. Corporate Services

Finance

The finance team is beginning work on the 2023/24 Annual Plan with budget holders. This includes reviewing the year 3 projects and operational costs in the 10-Year Plan, as well as fees and charges. Several workshops are planned with elected members over the next few months to work through the annual plan process, with the first workshops already held.

The final audit of the 2021/22 draft Annual Report is currently underway. The draft, unaudited annual report was presented to, and endorsed by, the Audit and Risk Committee at the extraordinary meeting on 29 September.

As previously discussed with Council, as required under the Local Government Act 2022 the annual report would usually be adopted by the end of October. However, this year (as with last year) the government has extended the statutory deadline to the end of December due to a national shortage in auditors. Once Audit NZ has completed the audit, the annual report will be adopted by Council. Timing of the adoption is uncertain at this stage, though a placeholder for an additional council meeting on 21 December has been pencilled in as a possible adoption date if we have audit clearance by then.

Communications and engagement

Campaigns

· ‘Water ya doing?!’- our water restrictions campaign and kicking off a competition with water conservation related prizes.

· Promoting the Draft Wairarapa Combined District Plan engagement, the Wairarapa Walking Festival, launch of Molly’s slide, and promoting the Christmas Parade.

· Publication of the Residents Guide 2022-25 (released Wednesday 30 November).

Media requests (excluding LGOIMAs)

Date received	Media outlet	Topic	Date Responded
24/10/2022	LDR	Code of conduct	24/10/2022
2/11/2022	WTA	Alcohol reforms, number of on & off licences	2/11/2022
2/11/2022	LDR/WTA	Lowering of the voting age	2/11/2022
4/11/2022	WTA	Guy Fawkes	4/11/2022
4/11/2022	WTA	Rutland Road speed change	4/11/2022
8/11/2022	WTA	Leaking pipes/water restrictions	9/11/2022
11/11/2022	LDR/WTA	Walking Festival	11/11/2022
16/11/2022	WTA	RMA reform	16/11/2022
23/11/2022	WTA	Christmas parade	23/11/2022
23/11/2022	WTA	LGOIMA bill questions	24/11/2022
23/11/2022	WTA	Wastewater ponds	23/11/2022
24/11/2022	WTA	Molly's slide	24/11/2022

7. People and Wellbeing

Our People

The main focus for the reporting period, has been responding to the combined impacts of adverse weather across the district, COVID-19 and seasonal illnesses, and staff vacancies.

Extreme winter weather conditions have continued into spring, keeping our operational and customer service teams under pressure. Service demands have not only been to address road and water network impacts but also to our own infrastructure, particularly severe inundation at the Waste Water Treatment Plant and Dog Pound facilities.

We have experienced another COVID-19 wave during October and November, fortunately however, the occurrences have usually only been 2-3 cases at any one time, meaning teams have continued to function well. We continue with our safety protocols and risk mitigations to manage COVID-19 impacts including staff regularly RAT testing, working from home if symptomatic or close contacts, maintaining distancing where possible, and ensuring good hygiene habits.

A number of teams have been busy covering staff vacancies. 4 roles have recently been filled with 2 currently being advertised.

Health & Safety (H&S)

For this period, incidents were reported as follows:

· 0 near miss reports

· 4 incidents causing damage

· 1 incident resulting in minor injury

The lack of ‘near miss’ reporting, combined with reports of damage, is of concern. The H&S Committee, Leaders Roopu, and Executive Management Team are aware of the issue, and are communicating the importance to staff, and encouraging reporting.

Staff Wellbeing

Staff wellbeing remains one of our ‘Top 5 Risks’ with ongoing pressures and uncertainty driven by a number of factors including COVID-19 impacts, staff vacancies, adverse weather, and local government reforms.

Our managers and team leaders are acutely aware of these pressures on their teams, and are actively checking in with staff, encouraging periods of leave, and rearranging priorities where possible. We also have 5 fixed term staff supporting our Operations Teams over this busy time.

8. MAJOR PROJECT UPDATES

Frederick Street Water Treatment Plant upgrade

Treatment programming is 95% complete with minor works left on the VSDs. If the weather is optimal we should see the end of the original project within the next few weeks.

Water Storage Tanks

The tank construction is now 90% complete with a few panels still outstanding.

WWTP

The Waste water treament ponds are progressing well. Due to the weather sensitivity of of the leak detection, the team has gone away and are planning to be back around 12 December. All newly detected faults have been repaired on the go.

The intake pipes have now been connected to the main line.

Image – intake pipe

The outfall pump station has now been connected to the reservoir outlet pipes and the outfall pipeline. These works where only scheduled to be delivered next year, but due to contractor availability we have made great progress.

The WWTP Project is scheduled to reach practical completion at the end of the fiscal year i.e. 30June 2023. We anticipate at this time we will better understand the cost for completing the Phase 2 works, remedial repairs and additional claims against the main contractor CHB Earthworks. We will progress our claim against the contractor in earnest once this information is to hand.

Additionally, management has reviewed the costs to date and the forecast to bring the project to practical completion. We anticipate total project costs as shown below:

Project stage	Cost (life to date)	Forecast remaining spend	Total forecast spend	Total Project Budget
Stages One and Two	7,654,348	0	7,654,348
Stage Three	5,144,065	1,106,772	6,250,837
Remedial, contingencies, legal, other	300,993	746,271	1,047,264
Total	$13,099,406	$1,853,043	$14,952,449	$14,612,447

The table above shows a potential forecast overrun of $340k. However, within the total forecast budget there are several items which may not eventuate, as well as the likelihood of recovering significant costs from CHB. This includes the following:

· Potential extension of time costs (related to mudfish delay) of $428k factored into the forecast, which Council may be required to pay.

· Legal fees of $220k in the Forecast remaining spend which may not be required.

· Approximately $320k in costs related to remedial work on the liner which we expect to be able to recover. Will also pursue additional cost recoveries (e.g. legal costs).

· Retentions of $125k which we expect to keep, reducing the amount to be paid.

Management will continue to provide updates to Council as the project is completed and we gain more certainty around these elements.

9. other initiatives

Vesting part former State Highway 2 in Carterton District Council

NZ Transport Agency (Waka Kotahi) is vesting part of the former State Highway 2 road at Ahikouka, south of Carterton as shown below:

A picture containing bedclothes

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In the early 1960s the Waka Kotahi predecessor, the National Roads Board, undertook State Highway 2 deviation works in and round Matarawa Road (formerly Swamp Road), Carterton.

Following completion of the revised alignment, the former State Highway Road remained as a legal road for the purposes of providing access to the adjoining properties that were not allocated crossing places onto the new State Highway 2 alignment.

Section 1 includes two main parts. The northern most part is legal access for the rear property, which is hapū owned land. The second part dissects the hapū land. Management will investigate returning these sections of land to hapū where this is possible, along with section 6, which is whenua surrounding the urupā.

Two parts of the old State Highway (#2 and #5 above) are required to be set apart for stream diversion. These two sections, potentially along with sections 3 & 4 may be transferred to Greater Wellington Regional Council once the Road Stopping process has been completed by Council.

Management anticipates the Road Stopping process may take up to two years, once the land is vested in Council.

10. Considerations

10.1 Climate change

Considerations have been noted in the report, as appropriate.

10.2 Tāngata whenua

Considerations have been noted in the report, as appropriate.

10.3 Financial impact

Considerations have been noted in the report, as appropriate.

10.4 Community Engagement requirements

Considerations have been noted in the report, as appropriate.

10.5 Risks

Considerations have been noted in the report, as appropriate.

11. Recommendation

That the Council:

1. Receives the report.

File Number: 319298

Author: Geoff Hamilton, Chief Executive

Attachments: 1. Waste Management and Minimisation Plan Review Council Report ⇩

Ordinary Council meeting Agenda

7 December 2022

7.14 Local Government Official Information and Meetings Act Requests

1. Purpose

To inform the Council of the number of requests under the Local Government Official Information and Meetings Act (LGOIMA) 1987 (the Act) 2 September 2022 to 8 November 2022.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

The Act allows people to request official information held by local government agencies. It contains rules of how such requests should be handled and provides a right to complain to the Ombudsman in certain situations.

The purpose of the Act is to increase the availability of official information held by agencies and promote the open and public transaction of business at meetings.

The purposes of LGOIMA are specified in Section 4:

4 Purposes

The purposes of this Act are, consistently with the principle of the Executive Government’s responsibility to Parliament:

(a) to increase progressively the availability of official information to the people of New Zealand in order -

(i) to enable their more effective participation in the making and administration of law and policies; and

(ii) to promote the accountability of Ministers of the Crown and officials, -

And thereby to enhance respect for the law and to promote the good government of New Zealand:

(b) to provide for proper access by each person to official information relating to that person:

(c) to protect official information to the extent consistent with the public interest and the preservation of personal privacy.

The information is not limited to documentary material, and includes material held in any format such as:

· written documents, reports, memoranda, letter, notes, emails and draft documents

· non-written documentary information, such as material stored on or generated by computers, including databases, video or tape recordings

· information, which is known to an agency, but which has not yet been recorded in writing or otherwise (including knowledge of a particular matter held by an officer, employee or member of an agency in their official capacity)

· documents and manuals which set out the policies, principles, rules or guidelines for decision making by an agency

· the reasons for any decisions that have been made about a person.

It doesn’t matter where the information originated or is currently located, if it is held by the council, it must be provided if requested, unless there is reason to withhold the information, as specified in Section 7:

7 Other reasons for withholding official information

(1) Where this section applies, good reason for withholding official information exists, for the purpose of section 5, unless, in the circumstances of the particular case, the withholding of that information is outweighed by other considerations which render it desirable, in the public interest, to make that information available.

(2) Subject to sections 6, 8, and 17, this section applies if, and only if, the withholding of the information is necessary to—

(a) protect the privacy of natural persons, including that of deceased natural persons; or

(b) protect information where the making available of the information-

(i) would disclose a trade secret; or

(ii) would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information; or

(ba) in the case only of an application for a resource consent, or water conservation order, or a requirement for a designation or heritage order, under the Resource Management Act 1991, to avoid serious offence to tikanga Maori, or to avoid the disclosure of the location of waahi tapu; or

(c) protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information-

(i) would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied; or

(ii) would be likely otherwise to damage the public interest; or

(d) avoid prejudice to measures protecting the health or safety of members of the public; or

(e) avoid prejudice to measures that prevent or mitigate material loss to members of the public; or

(f) maintain the effective conduct of public affairs through—

(i) the free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) applies, in the course of their duty; or

(ii) the protection of such members, officers, employees, and persons from improper pressure or harassment; or

(g) maintain legal professional privilege; or

(h) enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities; or

(i) enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations); or

(j) prevent the disclosure or use of official information for improper gain or improper advantage.

It is important for Council to identify issues arising across all communication channels early and establish relationships with our key stakeholders out in the public, so that Council resolve these issues as part of our day-to-day business.

Councils must respond to a requester ‘as soon as reasonably practicable’ and no later than 20 working days after the day on which the request was received. Our practice is to acknowledge receipt of the request within the first working day. We respond promptly to requests and generally well ahead of the 20 working days.

Where a person requesting the information indicates urgency, we normally prioritise our response ahead of other work. This mainly relates to requests from the Media. Not all media requests for information are treated as LGOIMA requests.

All requests are recorded in a register and saved in our document management system.

The Council proactively publishes official information responses on our website. As such, the Council may publish the response on the CDC website after five working days. The requestor’s name and contact details will be removed. Proactive release of information to the public promotes openness and transparency and fosters public trust and confidence in Council. There are administrative benefits for the Council, such as reducing requests for information which the publicly available and allowing for greater ease of handling of the requests that are received.

4. reporting lgoima requests to council

Attachment 1 contains the requests received from 2 September 2022 to 8 November 2022 as well as requests received in August, but which were still open at the time of the August 2022 report to Council. As of 8 November 2022, there are four open requests.

For those requests where a response was longer than 20 working days, all had extensions applied under the legislation, and therefore met the time limit requirements.

Under section 13(7) of the LGOIMA, for those requests where an original request was received and was amended or clarified after the date on which it is received, the Council may treat the amended or clarified request as a new request, replaces the original request.

The table below shows total numbers of requests received in the year 2020 to 8 November 2022. In comparison to 2020, 2021 LGOIMA numbers had increased by 49%. The number of requests received so far this year is similar to 2020 numbers.

Number of requests received 2020-2022
	2020	2021	2022
January	4	6	4
February	6	6	4
March	10	20	14
April	5	12	5
May	6	11	6
June	2	22	8
July	9	7	1
August	9	9	7
September	10	9	7
October	5	10	6
November	2	5	1
December	7	7
Total	75	124	63

5. OMBUDSMAN

In the LGOIMA reports of 30 June 2021 and 25 August 2021, it was recorded that a complaint was made to the Ombudsman. The requestor requested full cost breakdowns of the Wastewater Treatment Plant relating to contractor and subcontractors. The initial complaint was resolved.

On 21 September 2022, a further complaint made about the decision to the Ombudsman is under review.

6. CONSIDERATIONS

6.1 Climate change

There are no climate change considerations.

6.2 Tāngata whenua

There are no tāngata whenua considerations.

6.3 Financial impact

There is no financial impact.

6.4 Community Engagement requirements

There are no community engagement requirements.

6.5 Risks

No specific risks are identified.

7. Recommendation

That the Council:

1. Receives the report.

File Number: 310265

Author: Serah Pettigrew, Democratic Services Officer

Attachments: 1. LGOIMA Report 7 December 2022 ⇩


AGENDA Ordinary Council meeting
Date:	Wednesday, 7 December 2022
Time:	1:00pm
Location:	Carterton Events Centre 50 Holloway St Carterton
Mayor R Mark Deputy Mayor D Williams Cr S Laurence Cr R Cherry-Campbell Cr B Deller	Cr S Cretney Cr L Newman Cr S Gallon Cr G Ayling M Fox - Hurunui-o-Rangi Marae

Period	Minimum	Maximum
0 to 3 years	15%	60%
3 to 7 years	25%	85%
7 years plus	0%	60%

Committee / Entity	Elected Member Appointee(s)
Wairarapa Committee (GWRC) (1) + alternate
Wairarapa Policy Working Group (2)
Carterton Creative Communities Committee (1) + alternate
Destination Wairarapa (1)