Agenda of Extraordinary Council meeting - Wednesday, 21 December 2022


AGENDA Extraordinary Council meeting
Date:	Wednesday, 21 December 2022
Time:	1:00 pm
Location:	Carterton Events Centre 50 Holloway St Carterton
Mayor R Mark Deputy Mayor D Williams Cr S Laurence Cr R Cherry-Campbell Cr B Deller	Cr S Cretney Cr L Newman Cr S Gallon Cr G Ayling M Fox - Hurunui-o-Rangi Marae

Extraordinary Council meeting Agenda

21 December 2022

Notice is hereby given that an Extraordinary Council meeting of the Carterton District Council will be held in the Carterton Events Centre, 50 Holloway St, Carterton on:

Wednesday, 21 December 2022 at 1:00 pm

Order Of Business

1 Karakia Timatanga. 5

2 Apologies. 5

3 Conflicts of Interests Declaration. 5

4 Public Forum.. 5

5 Youth Council views on agenda items. 5

6 Reports. 6

6.1 Adoption of 2022 Annual Report. 6

7 Karakia Whakamutunga. 93

Extraordinary Council meeting Agenda

21 December 2022

6 Reports

6.1 Adoption of 2022 Annual Report

1. Purpose

For the Council to adopt the 2022 Annual Report.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

Under section 98 of the Local Government Act 2002, the Council must prepare an annual report. The purposes of the annual report are to:

• compare its actual activities and the actual performance in the year with the intended activities and intended level of performance as set out in the long-term plan with the annual plan

• promote the Council’s accountability to the community for the decisions made throughout the year.

The annual report must be completed and adopted, by Council resolution, within four months after the end of the financial year. This year (as with 2020 and 2021) the statutory deadline has been extended by an additional two months, with a new deadline of 31 December 2022.

The Act also requires that within one month of the adoption, the annual report and a summary report must be made publicly available.

4. Discussion

A final draft of the report for Council’s consideration is in Attachment 1. It was prepared by management and has been audited by the auditors, Audit NZ, on behalf of the Controller and Auditor-General. It includes all amendments agreed to-date by management and the auditors. The Mayor’s Message is being finalised at the time of writing this report, as well as a potential adjustment to the Plant Property Equipment note. These updates will be sent to Elected Members prior to the meeting.

The draft annual report went to the Audit and Risk Committee meeting on 18 August 2022 for the Committee to review the draft annual report. Feedback from the Committee has been incorporated into the final Annual Report document.

At the time of writing this report, Audit NZ has yet to complete its audit, and an audit opinion has not been provided. We are however aware that the audit opinion will include an emphasis of matter paragraph regarding 3 waters reform.

This paragraph is standard in all local authority audit opinions this year and will be similar to the paragraph included in last year’s audit opinion. Last year’s audit opinion is currently included in the draft.

5. NEXT STEPS

The audit report is anticipated to be received in time to confirm adoption by the due date.

It is proposed that the Mayor and Chief Executive is delegated the authority to approve any final editorial changes to the 2022 Annual Report.

6. CONSIDERATIONS

6.1 Climate change

There are no specific climate change considerations regarding the decision to adopt the 2022 Annual Report.

6.2 Tāngata whenua

There are no specific tāngata whenua considerations regarding the decision to adopt the 2022 Annual Report.

6.3 Financial impact

There are no specific financial considerations.

6.4 Community Engagement requirements

The 2022 Annual Report and Summary Annual Report will be published on the CDC website within one month of adoption as required by legislation.