MINUTES OF Carterton District Council
Inaugural Council meeting
HELD AT THE Carterton Events Centre, 50
Holloway Street, Carterton
ON Wednesday, 29 October 2025 AT 9:00 am
PRESENT: Mayor Steve Cretney, Deputy Mayor Grace Ayling, Cr Brian Deller, Cr Steve Laurence, Cr Lou Newman, Cr Steve Gallon, Cr Simon Casey, Cr Jane Burns, Cr Rachel Round
IN ATTENDANCE: Staff
Geoff Hamilton (Chief Executive), Geri Brooking (Group Manager People and Corporate), Glenda Seville (Group Manager Community), Marc Ferguson (Chief Financial Officer), Solitaire Robertson (Group Manager Planning and Regulatory Manager), Marcus Anselm (Communications and Engagement Manager), Anna Tulloch (Communications and Engagement Advisor), Robyn Blue (Democratic Services Officer), Katrina King (Democratic Services Officer)
Mana Whenua
Joel Ngātuere (Ngāti Kahukuraāwhitia)
1 Karakia Timatanga
The meeting opened with a karakia by all members.
2 Apologies
There were no apologies received.
3 Conflicts of Interests Declaration
There were no conflicts of interest declared.
4 Public Forum
There was no public forum.
5 Discussion of Public Forum
N/A
6 Youth Council views on agenda items
A video was provided by Youth Council and played to those in attendance.
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1. Purpose For Councillors to make the declaration required by clause 14 of Schedule 7 of the Local Government Act 2002. |
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That the Council: 1. Notes the English and Te reo Māori versions of the declaration. Mayor S Cretney/Cr B Deller CARRIED |
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1. Purpose To provide the opportunity for Mayor Hon. Ron Mark to give a valedictory speech. |
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That the Council: 1. Receives the valedictory speech. Cr S Gallon/Cr B Deller CARRIED |
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1. Purpose For the Council to consider and set remuneration for Elected Members. |
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That the Council: 1. Receives the report. Cr L Newman/Cr R Round CARRIED 2. Agrees to recommend to the Remuneration Authority remuneration for the 2025-2028 Triennium of Option 3: Deputy Mayor (98% over councillor remuneration) - $53,815 and all other Councillors $27,182 Cr B Deller/Cr S Gallon CARRIED 3. Notes that Council can review this allocation during the Triennium and seek approval for changes from the Remuneration Authority. Mayor S Cretney/Cr S Laurence CARRIED |
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1. Purpose This paper seeks the Council’s approval for Carterton District Council’s appointment on the Stakeholder Forum for the new Wairarapa - Tararua Water Services Organisation (WSO). |
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That the Council: 1. Receives the report. Mayor S Cretney/Cr L Newman CARRIED 2. Appoints Cr B Deller as the Council’s representative on the Stakeholders’ Forum Cr S Laurence/Cr J Burns CARRIED 3. Appoints Cr R Round as the Council’s alternate representative on the Stakeholders’ Forum Cr R Round/Mayor S Cretney CARRIED
5. Notes once all parties have appointed their Stakeholder Forum representatives, the Forum will initiate the recruitment process for WSO company directors. Cr S Laurence/Cr B Deller CARRIED |
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7.6 Council, Committees, Advisory Groups and Portfolio Responsibilities for the 2025-28 Triennium |
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1. Purpose For the Council to consider and adopt a committee structure for the 2025 - 2028 Triennium. |
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That the Council: 1. Receives the report. Mayor S Cretney/Cr R Round CARRIED 2. Agrees to adopt the governance structure, as set out in sections 5 and 6 of this report. Deputy Mayor G Ayling/Cr B Deller CARRIED 3. Adopts the Terms of Reference for the Committees and Advisory Groups as outlined in Attachment 1.` 4. Notes the updated Terms of Reference with the exception of the Economic Advisory Group and Community Advisory Group which are not yet available. Cr B Deller/Mayor S Cretney CARRIED 5. Appoints the following members to the committees, and the Chairs and Deputy Chairs of those committees:
5. Endorses the formation of a Community Advisory Group, and an Economic Development Advisory Group, and appoints the following Chairs, Deputy Chairs and members:
6. Appoints the following Chairs, Deputy Chairs and members to the Rural Advisory Group, and the Wastewater Treatment Plant Advisory Group:
Mayor S Cretney/Cr R Round CARRIED |
CARRIED
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7.8 Elected member appointments to external bodies, joint committees and other groups |
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1. Purpose For the Council to make Elected Member appointments to various external bodies, joint committees and other groups for the 2025-28 Triennium. |
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That the Council: 1. Receives the report. Mayor S Cretney/Cr B Deller CARRIED 2. Makes the following appointments for the term of the Triennium:
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CARRIED
2. Notes CDC’s appointment to Destination Wairarapa will continue according to the MOU.
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1. Purpose For the Council to confirm the Standing Orders and Code of Conduct for the 2025-2028 triennium. |
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That the Council: 1. Confirms the current CDC Standing Orders until such time as the new template is available in 2026. 2. Confirms the current CDC Code of Conduct until such time as the new template is available in 2026. Cr B Deller/Cr S Gallon CARRIED |
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1. Purpose For Council to receive a report on the conduct of the 2025 Local Authority Elections. |
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That the Council: 1. Receives the report. Mayor S Cretney/Cr S Casey CARRIED |
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1. Purpose To provide information to elected members on key legislation that affects them. |
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That the Council: 1. Receives the report. 2. Notes the relevant legislation and legal obligations as outlined in the report. Deputy Mayor G Ayling/Cr J Burns CARRIED |
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1. Purpose To establish the schedule for Council and Committee meetings to be held in November – December 2025. |
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That the Council: 1. Receives the report. 2. Adopts the committee and council meeting schedule for November and December 2025 as outlined in this paper. Mayor S Cretney/Cr L Newman CARRIED |
8 Exclusion of the Public
Nil
9 Karakia Whakamutunga
The meeting closed with a karakia by all members.
The Meeting closed at 12.25pm
Minutes confirmed: …………………………………………………
Date: ...................................................