Agenda of Policy and Projects Committee meeting

Policy and Projects Committee meeting Minutes

18 February 2026

DRAFT

MINUTES OF Carterton District Council
Policy and Projects Committee meeting
HELD AT THE Carterton Events Centre, 50 Holloway St, Carterton
ON Wednesday, 18 February 2026 AT 9:00 am

PRESENT: Cr Rachel Round (Chair), Cr Steve Gallon (Deputy Chair), Deputy Mayor Grace Ayling, Mayor Steve Cretney, Cr Brian Deller (via videoconference), Cr Lou Newman, Cr Steve Laurence, Cr Simon Casey, Cr Jane Burns

IN ATTENDANCE: Staff

Geoff Hamilton (Chief Executive), Lawrence Stephenson (Group Manager Infrastructure), Solitaire Robertson (Group Manager Planning and Regulatory), Marc Ferguson (Chief Financial Officer), Jeet Kiran (Waters Compliance and Monitoring Officer), Sarvesh Tiwari (Waste Management and Minimisation Officer), Christo Heyns (Project Manager), Victoria Ross (Events Centre Team Leader), Matt Peterken (Senior Water Treatment Operator), Sara Renall (Senior Communications and Engagement Advisor), Katrina King (Democratic Services Officer)

1 Karakia Timatanga

The meeting opened with a karakia by all members.

2 Apologies

MOVED

That an apology be accepted from Joel Ngātuere (Ngāti Kahukuraāwhitia).

Cr R Round/Mayor S Cretney

CARRIED

3 Conflicts of Interests Declaration

There were no conflicts on interest declared.

4 Public Forum

There was no public forum.

5 Discussion of the Public Forum

Not applicable.

6 Confirmation of the Minutes

6.1 Minutes of the Policy and Projects Committee Meeting held on 3 December 2025

MOVED

1. That the Minutes of the Policy and Projects Committee Meeting held on 3 December 2025 are true and correct.

Mayor S Cretney/Cr J Burns

CARRIED

7 Reports

7.1 Waste Management and Minimisation Update

1. Purpose

For the Committee to be updated on Carterton District’s Waste Management and Minimisation services.

NOTED

Officers will work with Phoenix recycling to install buckets at the Events Centre for battery collection.
Officers will investigate Jib board recycling.

MOVED

That the Committee:

1. Receives the report.

Deputy Mayor G Ayling/Cr S Gallon

CARRIED

7.2 Update on Major Projects

1. Purpose

To update the Committee on the progress of major projects.

MOVED

That the Committee:

1. Receives the report.

Cr J Burns/Cr S Laurence

CARRIED

2. Recommend to Council to bring forward $800,000 of the 2026/27 budget as discussed in the report to allow continuation of work.

3. Recommend to Council to the transfer of $540,362 from Backflow Prevention budget (WSC25Boundrybackflow) to the Water Supply network renewal budget. (WSC25Mainsreplace).

4. Recommend to Council to the transfer of $132,230 from Condition Assessment budget (WSC25Conditionassess) to the Water Supply network renewal budget (WSC25Mainsreplace).

Mayor S Cretney/Cr S Gallon.

CARRIED

7.3 Update on Operational Consents

1. Purpose

To update the Committee on the status of the existing consents.

MOVED

That the Committee:

1. Receives the report.

Cr S Gallon/Mayor S Cretney

CARRIED

7.4 Ruamāhanga Roads and Corridor Access Report

1. Purpose

For the Committee to be updated on Ruamāhanga Roads and Corridor Access activities.

MOVED

That the Committee:

1. Receives the report.

Cr J Burns/Mayor S Cretney

CARRIED

7.5 Water Operations Report

1. Purpose

For the Committee to be updated on the water operations.

MOVED

That the Committee:

1. Receives the report.

Deputy Mayor G Ayling/Cr S Laurence

CARRIED

7.6 Events Centre Activity Report

1. Purpose

For the Committee to receive the activities report for the Wairarapa Events Centre.

MOVED

That the Committee:

1. Receives the report.

Cr L Newman/Cr S Casey

CARRIED

7.7 Update on Planning Resource Consents

1. Purpose

The purpose of this report is to update the Committee on the resource consents issued since the previous update.

MOVED

That the Committee:

1. Receives the report.

Mayor S Cretney/Cr J Burns

CARRIED

7.8 Review of Sensitive Expenditure Policy

1. Purpose

For the Committee to adopt the reviewed Sensitive Expenditure Policy.

MOVED

That the Committee:

1. Receives the report.

2. Adopts the reviewed Sensitive Expenditure Policy.

Deputy Mayor G Ayling/Cr J Burns

CARRIED

7.9 Updated Policy on Elected Members Allowances and Expenses

1. Purpose

For the Council to adopt the updated Elected Members’ Allowances and Expenses Policy.

MOVED

That the Council:

1. Receives the report.

Deputy Mayor G Ayling/Mayor S Cretney

CARRIED

2. Agrees to the addition of quarterly payment options for the Communications Allowance.

Mayor S Cretney/Cr S Gallon

CARRIED

3. Notes the Remuneration Authority consideration to remove out of district restrictions.

4. Adopts the updated Elected Members’ Allowances and Expenses Policy 2025/26.

Mayor S Cretney/Deputy Mayor G Ayling

CARRIED

8 Karakia WhakamUtunga

The meeting closed with a karakia by all members.

The Meeting closed at 10.31am

Minutes confirmed: ……………………………………

Date: ...................................................

Policy and Projects Committee meeting Agenda

22 April 2026

7 Reports

7.1 New Road Name

1. Purpose

For Council to give consideration to a proposal for a new road name.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

On 20 February 2026 Council officers received suggestions from a developer to name a road to be vested in Council as part of their development.

67 Lincoln Limited undertook a 26 lot residential subdivision located at Lincoln. Due to the number of lots being created it was proposed to vest the road to Council. As such, the road is required to be formally named. Approval of new road/street names is delegated to Policy and Projects Committee or full Council. This delegation enables efficient decision-making within legislative timeframes. The exception to this is if the recommended road/street name is likely to be controversial. A copy of the subdivision is shown below.

4. Discussion

Under the Local Government Act 1974 (s.319A), Carterton District Council is responsible for naming roads and streets in the district. Council reviewed its road naming policy on 9September 2023 and determined the following:

Preference is given to road/street names that, in relation to the site concerned, meet one of the defined criteria. The criteria, in order of preference, are:

· recognition of Māori cultural significance;

· recognition of cultural significance other than Māori; reflection of the landscape or topographical features;

· recognition of historical events that have a significant impact on the community; or

· honouring local residents who have made significant contributions to the Carterton district (alive or deceased).

Road/street names are also required to be unique and not duplicated in the Carterton district (in spelling or sound).

Where new roads need to be named as a result of a new subdivision or development, the developer shall be given the opportunity of suggesting up to three options, in order of preference.

On 9 February the developer engaged with Hurunui-o-Rangi who suggested three names being, Tunuiarangi, Nukutaimemeha and Puanani. All three names were endorsed by Kahungunu ki Wairarapa at their meeting on 10 February 2026, with their preference being Nukutaimemeha. The preference of the Developer is that of Puanani and this is what was requested by the developer to the Council.

As noted above, Council adopted a criterion that was based on an order of preference. The proposed name fits with Council’s first criteria being Māori cultural significance.

An old Māori settlement on the west side of Carterton. Pūrakau Maika was the editor of the Māori newspaper Te Puke ki Hikurangi based at Papawai. The first issue was published 21 December 1897. He was a member of the Rongokako Māori Council and the Tāne-nui-a-rangi Committee and one of the meetings was held at his home at Puanani, Carterton, in 1913

Council officers are suggesting the suffix of Green to be used as under our policy this is a Roadway often leading to a grassed public recreation area, which fits this development well.

5. NEXT STEPS

Should the Council resolve to adopt the names as proposed by the developer then officers will notify the District Land Registrar and Chief Surveyor, in accordance with Section 319A Local Government Act 1974.

6. CONSIDERATIONS

6.1 Climate change

N/A

6.2 Tāngata whenua

Council Policy sets out the requirement for consultation with Mana Whenua if a road/street is located in or near an area of significance to tāngata whenua. If a developer proposes names for a road/street located in or near an area of significance to tāngata whenua, they are required to consult with local iwi prior to submitting name options to CDC.

On 9 February the developer engaged with Hurunui-o-Rangi who suggested three names being, Tunuiarangi, Nukutaimemeha and Puanani. All three names were endorsed by Kahungunu ki Wairarapa at their meeting on 10February 2026, with their preference being Nukutaimemeha. The developer’s preference as noted earlier is that of Puanani. All three names are included in Appendix 2 of the policy.

6.3 Financial impact

The full cost of the signs and their erection are to be paid for by the developer.

6.4 Community Engagement requirements

The policy notes that if a developer proposes names for a road/street, evidence of consultation with affected property owners is required. No property owners are considered affected and consultation has been undertaken with local hapu and iwi.

6.5 Risks

N/A

7. Recommendation

That the Council:

1. Receives the report.

2. Adopts the proposed public road names for the subdivision by 67 Lincoln Limited off Lincoln Road to be known as Puanani Green.

3. Instructs officers to notify the District Land Registrar and Chief Surveyor, in accordance with Section 319A Local Government Act 1974.

File Number: 513118

Author: Solitaire Robertson, Planning and Regulatory Services Manager

Attachments: 1. Road naming Policy ⇩

Policy and Projects Committee meeting Agenda

22 April 2026

7.2 Events Centre Report

1. Purpose

For the Committee to receive the activities report for the Wairarapa Events Centre.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Discussion

There have been several staffing changes at the Events Centre. Victoria Ross replaced Erin Banks as Events Centre Manager on 9 February and is settling in well, and Victoria Bates resigned on 8 April. Katrina King has replaced Victoria as the Events Coordinator, which leaves a vacancy for an Events Assistant which we are currently recruiting for. Team morale is high despite all the changes. Katrina has enrolled in a Business Events Industry Aotearoa course and when completed will have a New Zealand Certificate in Business Events (Level 4). The team is excited to begin supporting her through her learning journey.

Victoria attended the PANNZ Arts Market in March. It was a fantastic week with ample opportunities to network and see some amazing theatre and performance, some of which we’re in now discussions with to bring to the Events Centre.

We have a full programme lined up for the term one school holidays. The Royal New Zealand Ballet is performing ‘Dazzlehands’ as well as Mr, Fungus, ‘The Ice-Cream is Melting’ and The Pantaloons presenting ‘The Wizard of Oz’. All shows are selling well – it’s lovely to have such a variety of shows on offer for our tamariki.

We have had a very diverse range of events on over the last two months, with Avalanche City, The Good Lives Disability Expo, BATS Incredible fundraiser, Laura Collins and the Big Blues Band, The Holloway Hoopla and The Warratahs among some of the incredible and diverse range of events we’ve presented to our community. We’ve also been busy with community and commercial hireage, and a large number of internal bookings. It should be noted, that moving forward a focus will be on making sure our Māori/Pasifika and youth communities are being represented and offered a range of events attractive to them.

We’re thrilled to announce that the Events Centre has been gifted a new name by local iwi. We plan to announce the name and roll out the rebranding in June.

Facility Maintenance

The roof is completely finished and is working well with no issues. Routine maintenance of the building is showing no cause for concern. The draft AMP has been received and is currently being read through and considered. The discussion to move solar panels to parts of the Events Centre roof is ongoing among various council departments.

Financial Reporting

The Income and Expenditure report is included in Attachment 1.

4. StATISTICS

5. SALES and Marketing

Wairarapa Events Centre Social Media Insights

Facebook	Views	Viewers	New Likes & Follows
1 February to 28 February	76,300 (up 12%)	20,200 (up 59.4%)	33
1 March to 31 March	105,000 (up 30 %)	20,600 (up 0.4%)	34

Instagram	Views	Reach	New Likes & Follows
1 February to 28 February	2400 (down 22%)	478 (down 15%)	5
1 March to 31 March	6500 (up 140%)	4000 (up 685%)	14

Mailchimp Analytics

Date	Open Rate
1 February to 28 February	20% Open Rate
1 March to 31 March	20.1% Open Rate

Summary

At present our eDM open rate is stable and typical in our industry. We’ve seen social media interactions ramp up in March largely due to the higher frequency of events leading up to mid-year and the school holidays.

Following a question raised at last Policy and Projects Committee meeting, the low numbers in Sales and Marketing for the last report period were due to a limited number of events being promoted the period. The holiday period often impacts sales and engagement, which is reflective in our open rates. It should be noted that our social media engagement rates have increased significantly over this reporting period, and we anticipate our eDM open rates will do the same in April.

Comments from events over the period

Avalanche City – 20 February – Taratahi Auditorium

Was AWESOME! Well done to the centre for hosting this event! Looking forward to many more like this!! You do an amazing job arranging all the shows and events. Love the options of local entertainment.

It was a fantastic night!

The quality of the musicians was fantastic!

6. CONSIDERATIONS

6.1 Climate change

As a high consumption facility, ongoing monitoring of heating, cooling, and lighting systems continues to identify opportunities for improved energy efficiency. Long-term considerations relate to the energy use of the Events Centre, such as the use of solar panels.

6.2 Tāngata whenua

A new name for the Events Centre has been gratefully received from local hapu who will be consulted and involved in the launch/rebrand in June.

6.3 Financial impact

The financial matters covered in this report are within existing budgets and no additional funding is required at this time.

6.4 Community Engagement requirements

There are no matters arising from this report requiring community engagement.

6.5 Risks

Ther are no specific risks identified.

6.6 Wellbeings

The Events Centre contributes positively to broader social, cultural and economic wellbeing outcomes, and supports CDC’s vision of ‘a welcoming and vibrant community where we all enjoy living’.

7. Recommendation

That the Committee:

1. Receives the report.

File Number: 512641

Author: Victoria Ross, Events Centre Manager

Attachments: 1. FInancial Report Events Centre Feb March 2026 ⇩

Policy and Projects Committee meeting Agenda

22 April 2026

7.3 2024/25 Council Emissions Report

1. Purpose

To provide the Council with visibility of the 2024/25 emissions report, a new baseline for Council.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

CDC has been measuring its annual greenhouse gas emissions since 2018. This is the latest CDC emissions report, and the first done by financial year rather than calendar year. This shift will enable our emissions reports to become part of annual measurements in the annual report.

4. Discussion

CDC continues to remain carbon negative (removing more carbon than emitted) due to sequestration by the Kaipaitangata Forest.

Gross emissions (the emissions we produce) are within an expected range, consistent with previous calendar years. We are not making significant reductions.

Wastewater is by far the largest source of CDC’s greenhouse gas (GHG) emissions, and our water treatment and pumps are also the greatest user of CDC’s electricity. Amalgamation of the Wairarapa Councils’ water services under a new entity by July 2027 will see big changes to CDC’s scope and emissions after that transition.    

Electricity and fuel emissions (our second and third highest sources of emissions) are slightly lower than previous calendar years, but don’t yet signal a trend.

5. Options

The report identifies a range of potential emissions reduction initiatives. The timing and prioritisation of implementation will be influenced by funding availability and the appetite of decision‑makers and stakeholders.

6. NEXT STEPS

This report becomes the baseline for comparison against our 2025/26 report that is planned to be completed in September 2026.

7. CONSIDERATIONS

7.1 Climate change

Reducing emissions is one of the actions CDC can take (mitigation). This has the benefit of reducing our reliance on fossil fuels, and fossil fuel-generated electricity.

7.2 Tāngata whenua

There are no direct engagement requirements or impact relating to the decision in this report.

7.3 Financial impact

There is no financial impact from the report, but some of the suggestions could require funding and would in turn, offset operating costs.

7.4 Community Engagement requirements

There are no community engagement requirements. The report will be put on the CDC website alongside earlier emissions reports.

7.5 Risks

There are no major risks identified.

7.6 Wellbeings

There are no direct impacts on any of the well-beings from the report.

8. Recommendation

That the Committee:

1. Receives the report.

2. Notes the contents of the report.

3. Notes that this report becomes the baseline for comparison for the 2025/26 financial year.

File Number: 513145

Author: Ricky Utting, Climate Change Coordinator

Attachments: 1. CDC Draft Emmisions Report 2024/2025 ⇩

Policy and Projects Committee meeting Agenda

22 April 2026

7.4 Update on Major Projects

1. Purpose

To update the Committee on the progress of major projects.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

The Infrastructure Services Team delivers multiple projects as part of the delivery of the Long-Term Plan, and the progress is summarised below.

4. Discussion

4.1 LTP Programme

Figure 1 – LTP Programme

4.4 Waste Water Treatment Plant: Sewage Sludge Composting Pilot Programme - Pond 3

The composting programme is still in the verification stage. Samples have been taken to check for any signs of E.coli. Temperature readings throughout the period have been surprisingly high, which is good sign that the process would be successful. Current results have shown that the process is still on track to achieve Grade A1 biosolids.

A tractor on a dirt road

AI-generated content may be incorrect.

Image 1: Composting process

Figure 2: Composting Programme

4.5 High Street South Water Renewal

Image 2: Water Main Renewal Plan

G&C Contractors have completed 306m of 300mm Pipe and 492m of 50mm rider main.

Construction has been successful without any incidents and Transit NZ has expressed their thanks for the good communication G&C maintains.

Various night shifts have also been completed.

Image 3 - High Street South Water Renewal (1)

Image 4 - New watermain High Street South

4.7 Waste Water Treatment Plant Inlet Works Upgrade

The timeframe for this work is 18 months, with the first 6 months period spent on the design and procurement, after which time construction will commence.

We are now in the design phase

Completion is therefore expected in July 2027.

Contract Price: $5,213,710.39

Image 5: Schematic Layout of the upgrade at Dalefield Road

5. CONSIDERATIONS

5.1 Climate change

There are no direct climate change implications related to the decisions in this report.

5.2 Tāngata whenua

This report is a regular update which is of interest to all members of our community, including iwi and hapū. However, there are no areas of interest or concern contained within this report that require specific iwi or hapū consideration.

5.3 Financial impact

The financial impacts are discussed in this report.

5.4 Community Engagement requirements

There are no community engagement requirements required for this report.

5.5 Risks

Project risks are being managed and mitigated as and when required.

6. Recommendation

That the Committee:

1. Receives the report.

File Number: 512099

Author: Christo Heyns, Project Manager

Attachments: Nil

Policy and Projects Committee meeting Agenda

22 April 2026

Consent

Expiry

Status

Risks

Kaipaitangata Surface Water Take

2013

Following recent legislative changes updated AEE discussions with GWRC are no longer being progressed at this time. Council will rely on the reinstated consent until 31 December 2027, with the previous replacement application to be withdrawn. Officers will continue to manage the supply in accordance with existing consent conditions and will plan engagement, technical assessments, and stakeholder consultation to support a future replacement application ahead of the 2027 expiry. We are currently processing the final invoice from GWRC for the withdrawn application.

Reliance on the reinstated consent until 31 December 2027 reduces immediate regulatory risk.

Low-flow restrictions continue to apply.

A new replacement consent will be required before expiry, with timing and conditions subject to future GWRC assessment.

Carterton Landfill

2016

Due to recent legislative changes, the previous application is no longer being actively progressed and may not need to remain on hold. Recent legislative changes allow the existing consent to operate until 31 December 2027. Officers have engaged with GWRC regarding ongoing operational requirements and will scope and prepare a replacement application at an appropriate time ahead of the 2027 expiry.

Restrictions on sludge disposal remain in place. There is residual risk associated with the unlined cells, including uncertainty around baseline and ongoing monitoring requirements. While a draft AEE has been prepared, it remains incomplete, with identified gaps such as mana whenua input.

Recent legislative changes allow the reinstated consent to operate until 31 December 2027, reducing immediate regulatory risk; however, a robust replacement application will be required before the consent expires.

Consent	Expiry	Status	Risks
Taratahi Water Race	30 June 2023	The Water Race consent application lodged in 2023 remains on hold under a Section 92 request for further information, with continued operation authorised under Section 124 of the Resource Management Act 1991 (RMA). The consultant’s technical assessments have been completed and progressed to a final report, which has undergone peer review. Following recent discussions with Greater Wellington Regional Council (GWRC), it has been recommended that the proposed monitoring programme for the new consents be reviewed and refined. This revised programme will be submitted as part of the Section 92 response. Accordingly, officers are working with GWRC and the lead consultants to update the monitoring framework to ensure it is robust, fit for purpose, and aligned with regulatory expectations. While recent legislative changes provide an alternative pathway to extend the existing consents to 31 December 2027, officers consider there is merit in continuing with the current application, given the substantial investment already made. As project costs are higher than anticipated in the Long-Term Plan, approval will be sought for an increased project budget.	Restrictions during low flow and the amount of monitoring required. We are requesting a 20-year consent and are still awaiting a decision. The costs for consenting.
Carrington Water Race	30/6/2023	See above
Frederick St groundwater take	30/9/2034	Current	Nitrate levels are still within limits. However, a change in legislation could compromise this.
Waingawa swamp cleaning	3/9/2023	Expired; included in the Water Race consent application
Wastewater discharge	17/1/2053	Current; multiple consents	Capacity for population growth
Stormwater	15/8/2027	Current: Monitoring consent to create stormwater management strategy. Currently progressing with the draft for the stormwater management strategy with the consultant. The stormwater management strategy has to be submitted by July 2026.	Roading run-off treatment Consultant cost for drafting the stormwater management strategy.

Policy and Projects Committee meeting Agenda

22 April 2026

5. REnewal Progress

There are currently four consents progressing that are in different stages:

· The Water Race consents, which are consented separately but processed concurrently, continue to be managed under a Section 92 further information process. The original consent application was lodged in May 2023, and the continued operation of the Water Race network is currently authorised under Section 124 (continued use) while the application is being progressed. Recent legislative changes provide an alternative pathway to extend the existing expired consents through to 31 December 2027. Notwithstanding the availability of the legislative extension pathway, substantial investment has already been made in technical investigations, field sampling, consultant assessments, and data analysis to support the current consent application.

Officers consider there is merit in continuing to progress the existing application to leverage the work completed and provide longer-term regulatory certainty for the operation and management of the Water Race network. All required field sampling to support the Section 92 response has been completed. The consultants have finalised their technical assessments, and the final report has undergone peer review. Following discussions with GWRC, the proposed monitoring programme for the new consents is being reviewed and refined. The updated programme will be incorporated into the Section 92 response before submission to GWRC.

Officers continue to coordinate closely with the lead consultant overseeing the technical workstreams and will provide updates to GWRC as further information becomes available. GWRC has confirmed there is no immediate deadline for Council to determine whether to proceed with the current consent application or rely on the legislative consent extension pathway. This decision will be considered internally, taking into account cost forecasting, long-term certainty, and Water Race Committee oversight.

· The Kaipatangata public water supply consent application (WAR130065) was lodged as a replacement for the existing surface water take consent. Following legislative changes under the Resource Management (Consent Duration) Amendment Act, the previously expired consent WAR020050 has been reinstated and its expiry date extended to 31 December 2027, with existing conditions remaining in force. After internal consideration and engagement with GWRC, the Council has formally withdrawn the replacement application, WAR130065, and will rely on the reinstated consent, WAR020050, to continue operating the Kaipatangata public water supply. This provides a clear and lawful pathway for ongoing operation while allowing sufficient time to appropriately scope and prepare a new replacement application ahead of the December 2027 expiry. GWRC has confirmed there is no impediment to this approach. Officers are currently processing the invoice issued by GWRC in relation to the withdrawn consent application. Officers will continue to manage the Kaipatangata supply in accordance with the conditions of the reinstated consent and will plan future technical assessments, stakeholder engagement, and regulatory processes to support a new replacement application in due course.

· The closed landfill consents relate primarily to groundwater monitoring and associated discharge effects. Recent legislative changes under the Resource Management (Duration of Consents) Amendment Bill introduce a new section 123C, which reinstates expired consents that are continuing to operate under section 124 and extends their expiry date to 31 December 2027, with existing consent conditions remaining in force. Council’s closed landfill consents qualify under these provisions. In light of this change, and following advice from the Council’s consultant, there is no regulatory advantage in progressing the current consent application at this time. While a draft Assessment of Environmental Effects (AEE) has been prepared, it remains a working document and identifies several substantive information gaps, particularly regarding mana whenua input. Officers will continue to monitor the progress of the Resource Management Act reform legislation and confirm with the GWRC the application of section 123C to the closed landfill consents. Engagement with GWRC and mana whenua will be maintained to ensure relationships are preserved, and future consent pathways are well understood. The intention is to rely on the reinstated consents through to 31 December 2027 while appropriately scoping and preparing a robust replacement application under the reformed planning framework, well in advance of that expiry.

6. operationAL Commentary

6.1 Wastewater Treatment Plant

· Land irrigation at GWRC's Te Uru o Tāne Nursery (CDC WWTP) site has been temporarily paused. Previous irrigation activities assisted in lowering water levels within the sequential batch reservoirs and provided additional storage capacity. Irrigation at GWRC’s Te Uru o Tāne Nursery has also been suspended to allow for GWRC's contractor works and preparation for Phase 3 planting. GWRC has confirmed that irrigation will be reviewed following the completion of these works, anticipated in late May, with potential resumption between late May and July, subject to site conditions. Officers continue to liaise with GWRC and receive regular project updates to support operational planning and ensure irrigation is managed appropriately.

6.2 Drinking Water Compliance

· CDC’s drinking water supply is classified as a large-networked supply under the Drinking Water Quality Assurance Rules (DWQAR) 2022. Compliance is demonstrated against the S3 (Source Water), T3 (Treatment), and D3 (Distribution) modules, confirming that appropriate safeguards are in place to ensure the provision of safe and reliable drinking water.

KPI	Module	Compliance Area	Performance Indicator	Status
S3	Source Water	Source monitoring and protozoa risk management	Source water quality and treatment barriers are maintained	Compliant
T3	Treatment	Treatment and disinfection performance	Turbidity and disinfection meet regulatory standards	Compliant
D3	Distribution	Network water quality and integrity	Chlorine residuals and microbiological compliance achieved.	Compliant

Overall Compliance Status: Compliant

Reporting Period: February 2026 to March 2026

7. CONSIDERATIONS

7.1 Climate change

N/A.

7.2 Tāngata whenua

N/A.

7.3 Financial impact

All work relating to the renewal and maintenance of the consents is provided for within approved budgets in the LTP and carry forwards.

8. Recommendation

That the Committee:

1. Receives the report.

File Number: 512970

Author: Jeet Kiran, Waters Compliance and Monitoring Officer

Attachments: Nil

Policy and Projects Committee meeting Agenda

22 April 2026

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7.6 Waste Management and Minimisation Update

1. Purpose

For the Committee to be updated on Carterton District’s Waste Management and Minimisation services.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

CDC delivers solid waste management and minimisation services and activities in alignment with the Wellington Region Waste Management and Minimisation Plan (WMMP), and the Wairarapa Local Action Plan.

The WMMP outlines how Wellington Councils, mana whenua, community, industry, and businesses can work together to transform how waste is generated, managed, and minimised in the Region. Reflecting this collaboration is the vision for this WMMP, which is “E mahi tahi ana ki te tiākinahia a mātou rauemi – hei whakaiti para, ā, ki te whakanui ai te wāhi - Working together to care for our resources - for less waste and a greater place”.

The objectives of the WMMP are:

1. Waste and resource recovery systems support a reduction in greenhouse gas emissions from landfills and waste collections.

2. There is collective responsibility within the Wellington region for reducing our resource use and protecting our natural environment.

3. The conditions are in place to support everyone to use fewer resources and minimise waste.

4. Material circularity is increased through reuse, resource recovery, waste infrastructure and services.

5. It is accessible and convenient to reduce waste, reuse materials, and minimise disposal to landfill in line with the waste hierarchy.

6. Waste and resource recovery data systems are in place to track and monitor waste streams.

7. Resource recovery facilities and waste systems are resilient and able to cope with emergency events.

8. Recovery of materials is maximised so that landfills are used as a last resort.

9. Waste that cannot be prevented or diverted from landfill is managed safely and effectively in accordance with best practice.

4. waste summary

Jan-26	Waste Category	Transfer Station	Kerbside Collection	Total
	Recycling	-	20,360 kg	20,360 kg
	Refuse	4,805 kg	7,910 kg	12,715 kg
	Council Rubbish Bags	233	1,766	1,999
	Glass	-	26,250 kg	26,250 kg
	E-waste	1,140 kg	-	1,140 kg
	Batteries	-	-
	Paints / Oil	150 L	-	150 L
	Green waste	1,040 kg	-	1,040 kg
	Soft Plastics (NW Carterton)	13 bags	-	195 kg
Feb-26	Recycling	-	20,100 kg	20,100 kg
	Refuse	4,485 kg	7,360 kg	11,845 kg
	Council Rubbish Bags	218	1,675	1,893
	Glass	-	24,340 kg	24,340 kg
	E-waste	1,350 kg	-	1,350 kg
	Batteries	-	-
	Paints / Oil	110 L	-	110 L
	Green waste	1,700 kg	-	1,700 kg
	Soft Plastics (NW Carterton)	18 bags	-	270 kg
Mar-26	Recycling	-	25,820 kg	25,820 kg
	Refuse	4,890 kg	8,720 kg	13,160 kg
	Council Rubbish Bags	200	1725	1925
	Glass	-	23,270 kg	23,270 kg
	E-waste	890 kg	-	890 kg
	Batteries	-	-	-
	Paints / Oil	230 L	-	230 L
	Green waste	2,380 kg	-	2,380 kg
	Soft Plastics (NW Carterton)	24 bags	-	360 kg

5. Project update

· Officers met with the WMMP Joint Committee and Wairarapa elected members on 14 April for abriefing.

· All TPO membrane (1.3 tonnes) from Events Centre Scaffolding is going to be reused in the A&P showgrounds.

· The Wairarapa Waste Management and Minimisation contract is currently awaiting a decision from the Evaluation team.

· For the soft plastic recycling bin at New World, residents are being requested to use the transfer station for bulk drop-offs as the bin gets full within hours due to large volume drop-offs.

· The contractor waste audit of kerbside recycling bins for February and March 2026 was 3.6% and 4.2% respectively. This is an outstanding result and well below our WMMP target of 12%. This is a huge improvement for us from previous quarters, and it shows that residents are really stepping up and recycling appropriately.

· Lower contamination means more materials can be properly recycled and kept out of the landfill, which is exactly what our WMMP Action Plan is set out to achieve.

· Next steps for organics collections - the report that has been prepared will be shared with council after officer’s final review.

· In February 2026, CDC offered free green waste drop-off weekend for residents, affected by the severe weather. A total of 386 registered vehicles and trailers dropped off free green waste on Saturday and Sunday.

· CDC hosted a Youth Climate Community Forum on 14-15 April and a waste minimisation workshop was also provided to the attendees on the last day of the forum.

· Communication with the Packaging Forum for food and beverage carton recycling collections in Wairarapa. The project is expected to start once the planning phase is complete.

· Miriama Kamo (journalist and broadcaster) will be coming to Carterton in June, sharing her zero-waste and sustainability journey.

6. Service Requests

Service Request	Request details	Output
26000012	6 Rhodes St: New Yellow bin request	Bin delivered by Smart Env	05/01/2026
26000039	79 Victoria St: New Yellow bin request	Bin delivered by Smart Env	08/01/2026
26000059	88B Victoria St: New Yellow bin request	Bin delivered by Smart Env	12/01/2026
26000097	31 Victoria St: Lid blew off from wind	Lid Repaired by Smart Env	20/01/2026
26000094	47 Ashmore Pk Rd: New Yellow bin request	Bin delivered by Smart Env	20/01/2026
26000108	144 Belvedere Rd: Broken Yellow bin lid	Lid Repaired by Smart Env	21/01/2026
26000107	1-20 Ballinger Place: Broken Yellow bin lid	Lid Repaired by Smart Env	21/01/2026
26000130	31 Rhodes St: Missed recycling – Justified	Bin emptied same day	26/01/2026
26000245	10 Macrocarpa Ln: New Yellow bin request	Bin delivered by Smart Env	12/02/2026
26000280	434 High St S: Bin not out (bad weather)	Bin emptied next Monday	16/02/2026
26000279	45 Brooklyn Rd: Bin not out (bad weather)	Bin emptied next Monday	16/02/2026
26000276	103 Pembroke St: Bin not out (bad weather)	Bin emptied next Monday	16/02/2026
26000260	4 King St: New Yellow bin request	Bin delivered by Smart Env	16/02/2026
26000253	125 Broadway: Bin not out (bad weather)	Bin emptied next Monday	16/02/2026
26000289	8 Takahe Dr: Bin not out (bad weather)	Bin emptied next Monday	17/02/2026
26000313	5 Tasman Cr: Broken Yellow bin lid	Lid Repaired by Smart Env	18/02/2026
26000392	38 Memorial Sq: Missed glass collection	Wrong collection week	24/02/2026
26000383	3 Angus Pl: Yellow bin wheel damaged	Wheel repaired by Smart Env	24/02/2026
26000444	37A Rhodes St: New Yellow bin request	Bin delivered by Smart Env	04/03/2026
26000485	10 Feist St: Yellow bin half emptied	Cardboard blocking the waste	10/03/2026
26000488	14 Wakelin St: Rubbish bag not collected – Justified	Bags were collected same day	10/03/2026
26000541	3 Macrocarpa Ln: New Yellow bin request	Bin delivered by Smart Env	20/03/2026
26000552	37 Lincoln Rd: Broken Yellow bin lid	Lid Repaired by Smart Env	23/03/2023
26000599	133B Lincoln Rd: New Yellow bin request	Bin delivered by Smart Env	26/03/2026
26000604	26 Philip St: New Yellow bin request	Bin delivered by Smart Env	27/03/2026

7. Next Steps

The following actions are still to be undertaken:

· Tracking waste and data collection from Smart Environmental as per the new rules from the Online Waste Levy System (OWLS).

· SWAP (Solid Waste Analysis Protocol) to be carried out for kerbside + transfer station in Wairarapa in May 2026

· Trials with Central Environmental and Earthstarch for various types of waste stream recycling.

· Data management for council waste going to landfills including soft plastics and waste from council offices.

· Gold star stickers for kerbside recycling collection bins based on zero contamination and audit checks.

· Monitoring and reducing illegal litter dumping across the region

8. Recommendation

That the Committee:

1. Receives the report.

File Number: 518567

Author: Sarvesh Tiwari, Waste Management and Minimisation Officer

Attachments: Nil

Policy and Projects Committee meeting Agenda

22 April 2026

7.7 Ruamāhanga Roads Update

1. Purpose

For the Committee to receive the report on the performance of Ruamāhanga Roads and the delivery of the roading contract with Fulton Hogan. The report also outlines the assessments for last year on the most critical bridges in the region.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Background

A review of services is required under section 17A of the Local Government Act (LGA). The attached report reviews the current arrangements for the delivery of CDC’s and SWDC’s transportation service under the Ruamāhanga Roads joint business unit with Carterton District Council, and assesses its cost-effectiveness for delivering a high-quality transportation asset that meets the needs of the community (Attachment 1).

This review investigates and nationally compares the delivery of services with Ruamāhanga Roads. Up to June 2024 the review finds cost-effective transportation delivery services are being provided, with the roading assets maintained below the national average cost ($/lane km)

The current delivery model compares very favourably in terms of value for money compared to its rural council peer group and more broadly across all of NZ.

4. 17A review

The review of services looked at the range of services managed by Ruamāhanga Roads that are included within the price-quality contact road network maintenance contract with Fulton Hogan:

• General pavement maintenance

• Routine maintenance including pothole repair, drain clearing, litter and detritus removal, vegetation control, traffic signs and services

• Pavement marking

• Pre-reseal repairs and reseals

• Street lighting

• Footpaths

• Minor bridge repair works

• Street sweeping and town centre cleaning

• Emergency works as and when needed

Activities carried out by Ruamāhanga Roads operational staff include such tasks as:

• Emergency works as and when needed

• Management, supervision and quality assurance of the Fulton Hogan service delivery

• Engagement with property owners

• Compliance and reporting with consent authorities and stakeholders – e.g. REG, Greater

• Wellington Regional Council, KiwiRail, NZTA etc

• Strategic asset management

• Forward works planning

• RAMM database review and updates

• Transport operations including safety reviews, liaison with schools, police, civil defence and emergency management (Lifelines, Wremo etc)

• Financial reporting, development of budgets etc

4.1 Conclusions

Acknowledging the cost-effectiveness, the report highlights a number of risks and challenges with model: such as

• Management difficulties with staff employed by and equipment owned by different Councils

• Retention of suitably qualified staff

• Maintaining visibility of activities to both Council CEOs

• Managing the relationship between Ruamāhanga Roads and Fulton Hogan.

• Managing public expectations on the levels of service than can be provided by Ruamāhanga Roads, which may exceed the ability to be funded and afforded as FAR levels drop

It was noted: ‘Overall, there is no overall trend of delivery falling below targets or of a ‘bow wave’ of targeted work building up, but large capital expenditure items such as large culvert renewals and bridge replacements may be being deferred.’

There were also a number of suggested improvements for governance, and these improvements will be incorporated with the renegotiation of the contract with Fulton Hogan.

4.2 Recommendations

The recommendations identified in this Review are as follows:

• That SWDC and CDC continue with the current delivery model for transport services; being the co-governance joint business unit (Ruamāhanga Roads) delivery model, maintaining the current contract forms for outsourced works and services.

• Improve the governance arrangements to add skills, diversity, structure and discipline.

• Increase rigour to risk management.

5. Bridge Inspections

The roading contract with Fulton Hogan allows minor bridge repairs, however as part of the on-going asset management a consultant, Stantec has carried out a bridge inspection programme.

The Carterton District Council (CDC) bridge inspection programme comprises a two-year and six-year rolling programme of inspections. The inspection in 61 structures in 2025 of 103 bridges in the district.

The most critical bridges are detailed in the attached report High Priority Bridge Inspections 2025 (Attachment 2). Eight bridges and 2 culverts were inspected and repairs identified ranging from minor rail repair, concrete patching, and painting to full replacement of the bridge deck panels.

The high priority bridges from the report in Appendix A are summarised in Table 1 including a rough order of cost for the work.

Table 1 Summary Table of High Priority Bridges with Rough Order Costs

Priority Order	Bridge Name (no.)	Road Name	Rough Order Costs
1	Mangatarere Gorge 1 (36)	Mangatarere Valley Road	$48,000 paint, cleaning and vegetation clearing
2	Mangatarere Gorge 2 (37)	Mangatarere Valley Road	$33,000 paint, cleaning and decking and vegetation clearing
3	Atiwhakatu Bridge (47)	Norfolk Road	$38,000 interim assessment, deck clamps $400,000 deck replacement
4	Culvert 429	Hururua Road	$33,000 Culvert reline, vegetation clearing
5	Culvert 558	Te Wharau Road	$36,000 Culvert reline, vegetation clearing
6	Carrington Factory Bridge (38)	Mangatarere Valley Road	$5,000 General repair
7	Enaki – Belvedere (42)	Belvedere Road	$8,000 Deck repair, cleaning, vegetation clearing
8	Brooklyn – Mangatarere (31)	Brooklyn Road	$12,000 Repair rails, concrete
9	East Of Railway (34)	Dalefield Road	$1,750 General repairs
10	Greys Bush Bridge (2)	Park Road	$7,500

The total rough order cost estimated by Stantec in the report is $622,250 and excludes costs like traffic management and resource consents. There is insufficient budget as the current budget of $129,450 is available for bridge repairs.

However, it should be noted that the cost for one bridge at $438,000 for the Atiwhakatu bridge is the vast majority of the cost estimate. While more detailed investigations are undertaken interim measures have been taken to limit the speed and heavy traffic over the bridge.

The budget is theoretically sufficient able to repair 7 of the 10 bridges/culverts inspected. The Wairarapa Councils also have an existing shared 35-year resource consent for some of the activities, such as cleaning and painting.

A more thorough investigation and cost estimate is being prepared for the Council for this bridge and this will help inform the long term plan considerations.

6. CONSIDERATIONS

6.1 Climate change

There are no climate change considerations.

6.2 Tāngata whenua

There are no matters in the report might be of interest to Māori.

6.3 Financial impact

The matters in the report highlight that the services are being delivered in a cost-effective manner, however there are some risks managing the service within the existing budget, such as bridge repairs.

Further detailed inspections are planned to help inform these costs for the LTP.

6.4 Community Engagement requirements

There are no matters in the report needing community input at the moment, however when more information is known, wider engagement on roading costs can be discussed.

6.5 Risks

Risks have been identified in previous sections and are managed.

6.6 Wellbeings

Social

The Atiwhakatu bridge is the only road access to Mount Holdsworth, the main entrance to the eastern side of Tararua Forest Park, though the speed change and weight limit should not affect this.

Cultural

There are no cultural wellbeing considerations.

Environmental

The existing resource consent manages the impact of some activities from bridge repairs.

Economic

The Atiwhakatu bridge is the only road access to Mount Holdsworth, the main entrance to the eastern side of Tararua Forest Park, though the speed change and weight limit should not affect this.

7. Recommendation

That the Committee:

1. Receives the report on the Local Government Act Section 17A transportation review.

2. Receives the report on critical bridges within Carterton.

File Number: 511865

Author: Lawrence Stephenson, Group Manager Infrastructure

Attachments: 1. CDC and SWDC Section 17A transportation review ⇩

2. High Priority Bridge Report 2025 ⇩

Policy and Projects Committee meeting Agenda

22 April 2026

7.9 Water Operations Report

1. Purpose

For the Committee to be updated on the water operations.

2. Significance

The matters for decision in this report are not considered to be of significance under the Significance and Engagement Policy.

3. Service Requests

A summary of service request activity for the period 1 January 2026 to 1 April 2026 is shown below. The number of service requests for leaks increased with summer demand after lower requests in winter.

The water conservation campaign ended after Easter weekend, on 7April, with all restrictions removed.

The number of leaks for the 4-month period shown below compares to 220 leaks for the previous financial year.

4. Wastewater

4.1 Operations reticulation team

The number of callouts for the 4-month period shown below compares to 41 requests for the previous financial year.

A design has been prepared for the upgrade at the Fisher Place wastewater pump station, and work is planned for summer.

4.2 WWTP

The Wastewater Treatment Plant has been operating well. As mentioned above, the daily flows have increased but the water has been easily stored in the reservoirs to ensure supply to the irrigation areas. The wastewater network has been operating well. The have been a few wetter weather conditions over spring but generally lower than normal. The treatment plant has decreasing average daily flows to 1,940m³/d over the last month, compared to an annual daily volume of 2,150m³/d.

The irrigation season has progressed well with the storage reservoir levels being managed to supply the pivot and nursery. The frequent rainfall events have meant soil moisture levels have not been ideal, so there have been occasional discharges to the river.

The Inlet work project is progressing with SIEPP awarded the contract. Site investigations have been continuing with work scheduled to commence onsite in spring.

5. water

5.1 Operations Reticulation Team

The team has been busy with the number of leaks occurring, but they have been able to efficiently manage demand. The exception is leaks on the state highway. The water leaks on SH2 take much longer to repair because of traffic management and reinstatement requirements. The frequent requirement that the work is undertaken overnight means the team is unavailable the next day to manage fatigue.

5.2 Operational – Water Treatment Plant

Water demand has been increasing with some high demands on the lead up to Christmas, but the frequent rainfall events has tempered this. The plants have kept up well with the demand. The graph below charts the monthly water demand and the split between the water treatment plants. It is important to note that water conservation is a resource consent requirement, though it helps us manage the water demand in the town.

5.2 Graph of monthly water demand (12 months)

Both the Kaipaitatanga Water Treatment Plant (WTP) and the Frederick St WTP have been running regularly. The Kaipaitangata is preferred because the gravity supply can cope with high fire-fighting flows in an emergency. The Frederick St WTP booster pumps are limited to 50L/s, for which fire-fighting demand often exceeds.

6. water RACES

6.1 Operational Update

The overseer and contractor have been working hard to clear blockages and keep up with the high weed growth. The frequent rainfall events have been helpful with not too many days at the lowest flows, but this has exacerbated the weed growth. The number of callouts is low for the 3 month period compared to 113 requests for the previous financial year.

7. CONSIDERATIONS

7.1 Climate change

There are no direct climate change issues relating to the decisions in this paper.

7.2 Tāngata whenua

There are no direct impacts on tāngata whenua relating to the contents of this report.

7.3 Financial impact

The system is operating within budget and the decisions in this report have no financial impacts.

7.4 Community Engagement Requirements

There are no community engagement requirements relating to the decisions in this paper.

7.5 Risks

There are no risks associated with the decisions in this paper.

7.6 Wellbeings

Economic Wellbeing

· Quality, fit-for-purpose infrastructure, and services that are cost-effective and meet future needs

Cultural Wellbeing

· Te Āo Māori/Māori aspirations and partnerships are valued and supported.

Social Wellbeing

· A strong and effective council providing trusted leadership

· A caring community that is safe, healthy, happy and connected.

Environmental Wellbeing

· Safe and resilient water supply, wastewater, and stormwater systems

· Healthy, sustainable waterways.

8. Recommendation

That the Committee:

1. Receives the report.

File Number: 518588

Author: Lawrence Stephenson, Group Manager Infrastructure

Attachments: Nil


AGENDA Policy and Projects Committee meeting
Date:	Wednesday, 22 April 2026
Time:	9:00 am
Location:	Carterton Events Centre 50 Holloway St Carterton
Cr R Round (Chair) Cr S Gallon (Deputy Chair) Deputy Mayor G Ayling Mayor S Cretney Cr B Deller	Cr L Newman Cr S Laurence Cr S Casey Cr J Burns J Ngātuere (Ngāti Kahukuraāwhitia)