MINUTES OF Carterton District Council
Extraordinary Council Meeting
HELD AT THE Carterton Events Centre, 50
Holloway Street, Carterton
ON Wednesday, 30 June 2021 AT 1:00pm
PRESENT: Mayor
Greg Lang, Deputy Mayor Rebecca Vergunst, Cr Robyn Cherry-Campbell,
Cr Steve Cretney, Cr Brian Deller, Cr Jill Greathead, Cr Russell Keys, Cr Rob
Stockley,
Cr Dale Williams
IN ATTENDANCE: Blair King (Interim Chief Executive), Kelly Vatselias (Corporate Services Manager), Dave Gittings (Infrastructure, Services and Regulatory Manager), Geri Brooking (People and Wellbeing Manager), Glenda Seville (Community Services and Facilities Manager), Elisa Brown (Communications and Engagement Advisor), Casey Spencer (Democratic Services Coordinator), Solitaire Robertson (Senior Planner) by video link, John Whittal (Audit New Zealand) by video link, Anna Neilson (Destination Wairarapa), Debbie Donaldson (Kahu Environmental), Robyn Wells (Wairarapa Water Ltd).
1 Karakia Timatanga
The meeting was opened with a Karakia led by Cr Rob Stockley.
2 Apologies
Nil
3 Conflicts of Interests Declaration
Cr Rob Stockley, item 7.10. Declared non-pecurinary interest as he is on the Steering Committee for the Walking Festival 2022.
4 Public Forum
Viv Napier and Ray Lilley adressed the Council on behalf of Wairarapa Dark Sky Association to thank council, officers, Kahu Environmental and the commissioner for their help, guidance and support during the Wairarapa International Dark Sky Reserve application process.
Roger Boulter, Carterton resident, addressed the council regarding the Five Towns Trail Network. He spoke about the difference in planning for town trails versus planning for urban and rural cycle networks.
Simon Bognuda, Carterton resident, addressed the Council regarding the Long Term Plan. He believes there is lack of clarify and understandability in the plan. A LGOIMA request was also given to officers to process.
Mike Ashby, Carterton resident, addressed the Council regarding the Long Term Plan. He lacks confidence in the software used for producing the plan and questions the financials.
John Wren, Carterton resident, addressed the Council regarding the Long Term Plan, focusing on the budgets, year on year, and questions if these balance.
Chris Engel, Carterton resident, addressed the Council regarding
his concern at the increasing unaffordabilty of rates, using a scenario of a
local resident to highlight the reality of how it affects individuals
financially.
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7.1 Minutes of the Long Term Plan Submissions Public Hearing held 5 and 6 May 2021 |
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That the Minutes of the Long Term Plan Submissions Public Hearing held on 5 and 6 May 2021 are true and correct. |
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7.4 Adoption of the Ten Year Plan 2021-2031 |
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Purpose This report presents the Ten Year Plan 2021–2031 Te Māhere Ngahurutanga for adoption and a resolution to set rates for the year ending 30 June 2022. John Whittal, Audit New Zealand, spoke to this report via video link. Audit NZ have reviewed and completed their audit including the recent key changes to the Long Term Plan and are now in a position to issue an audit opinion at, saying the plan provides a reasonable basis for long term integrated decision making and coordination of the Councils resources and including accountability of the Council to the community. Cr Williams asked if the interest rates in the plan are genuine rates. Officers confirmed they are rates offered through LGFA and that we have access to low rates as CDC is not currently rate locked as other councils may be. Deputy Mayor asked if any recent changes to the plan had an impact on the three key items consulted on (including the changes in NZTA Funding). Cr Greathead raised concerns that the MagiQ module was not used for this Long Term Plan when previous Corporate Services Manager assured this would be the case. Deputy Mayor Vergunst and Cr Stockley both voiced their concerns of the rating system used across New Zealand and that changes are required to help those most affected by rates increases. However, they both believe the time spent throughout this process and considering all options, they have faith in what has resulted in the plan. Cr Cretney has high concerns of the difference in figures between the original plan and the plan presented now and believes he, and the community have not had enough time to digest and understand the changes.
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RecommendationS That the Council: Receives the report. Cr Robyn Cherry-Campbell / Cr Rob Stockley Carried Notes the 2021-2031 Ten Year Plan budgets do not meet the Local Government Act balanced budget benchmark in years two and three, and this will be recovered over the remaining years of the Ten Year Plan. Cr Jill Greathead / Cr Rob Stockley Carried Adopts, pursuant to Section 95 of the Local Government Act 2002, the 2021-2031 Ten Year Plan Te Māhere Ngahurutanga in Attachment 1, with any changes arising from the audit. Authorises the Mayor and Chief Executive to approve any minor amendments that may be necessary following the Audit Report. Deputy Mayor Vergunst / Cr Brian Deller Carried pursuant to the Local Government (Rating) Act 2002, set the following rates, for the period commencing 1 July 2021 and ending 30 June 2022 (all amounts are expressed as being GST inclusive): (a) a General Rate set under section 13(2)(b) Local Government (Rating) Act 2002, on every rating unit on a differential basis as described below: • a rate of 0.16673 cents in the dollar of capital value on every rating unit in the Residential category • a rate of 0.33345 cents in the dollar of capital value on every rating unit in the Commercial category • a rate of 0.13338 cents in the dollar of capital value on every rating unit in the Rural category (b) a Uniform Annual General Charge of $1,046.32 per rating unit set under section 15(1)(a) Local Government (Rating) Act 2002 (c) a targeted Urban Water Rate of $800.93 set under section 16 Local Government (Rating) Act 2002 on every separately used or inhabited part of a rating unit that has been fitted with a water meter or meters and is connected to the Council’s urban water supply system (d) a targeted Metered Water Rate of $1.70 per cubic metre set under section 19(2)(a) Local Government (Rating) Act 2002 for each cubic metre of water supplied, as measured by meter, over 225 cubic metres per year (e) a targeted Urban Water Rate of $400.47 per separately used or inhabited part of a rating unit set under Section 16 Local Government (Rating) Act 2002 for rating units that are not yet connected but are able to be connected to the urban water supply system (f) a targeted Sewerage Rate of $410.92 per separately used or inhabited part of a rating unit set under Section 16 Local Government (Rating) Act 2002 for rating units that are not yet connected but are able to be connected to the Council’s urban sewerage reticulation system (g) a targeted Sewerage Rate of $821.85 set under Section 16 Local Government (Rating) Act 2002 for each water closet or urinal after the first in each separately used or inhabited part of a non-residential rating unit connected directly or through a private drain to Council’s urban sewerage reticulation system (h) a targeted Sewerage Rate of $821.85 per separately used or inhabited part of a rating unit set under Section 16 Local Government (Rating) Act 2002 for rating units that are connected directly or through a private drain to the Council’s urban sewerage reticulation system (i) a targeted Stormwater Rate of 0.05683 cents per dollar of land value set under Section 16 Local Government (Rating) Act 2002 on all rating units within the urban area (j) a targeted Refuse Collection and Kerbside Recycling Rate of $125.74 set under Section 16 Local Government (Rating) Act 2002 on every separately used or inhabited part of a rating unit where Council provides the service, or the service is available (k) a targeted Regulatory and Planning Services Rate of 0.00517 cents per dollar of capital value set under Section 16 Local Government (Rating) Act 2002 on every rating unit in the district (l) a targeted Rural Water Race Rate of $487.50 set under Section 16 Local Government (Rating) Act 2002 per rating unit on land situated in the Carrington and Taratahi Water Race System Classified Areas (m) a targeted Rural Water Race Rate set under Section 16 Local Government (Rating) Act 2002, calculated on land area on rating units within the Carrington and Taratahi Water Race System Classified Areas as follows: • Class A $57.28413 per hectare • Class B $13.16190 per hectare • Class C $341.81879 per hectare where
classes are defined in the Funding Impact Statement of the Ten Year Plan Te
Māhere Ngahurutanga 2021–2031 (n) a targeted Waingawa Sewerage Rate of $257.50 set under Section 16 Local Government (Rating) Act 2002 on every separately used or inhabited part of a rating unit that is connected to the Waingawa Sewerage Service (o) a targeted Waingawa Sewerage Rate of 0.324693 cents per dollar of capital value set under Section 16 Local Government (Rating) Act 2002 on all commercial and industrial properties connected or able to be connected to the Waingawa Sewerage Service (p) A targeted Waingawa Sewerage Rate of 0.16235 cents per dollar of capital value set under Section 16 Local Government (Rating) Act 2002 on all residential properties connected or able to be connected to the Waingawa Sewerage Service (q) A targeted Waingawa Water Rate of $195.28 per separately used or inhabited part of a rating unit set under Section 16 Local Government (Rating) Act 2002 on all rating units that are connected to the Waingawa reticulated water service (r) A targeted metered Waingawa Water Rate of $2.73 per cubic metre set under Section 19(2)(a) Local Government (Rating) Act 2002, as measured by meter, for all water supplied to each rating unit which has been fitted with a meter or meters and is connected to the Waingawa reticulated water service. 6. agree that all rates (except Metered Water Rates) will be payable in four instalments with due dates of: • 20 August 2021 • 22 November 2021 • 21 February 2022 • 20 May 2022
7. agree that Metered Water Rates will be payable in accordance with the following table:
8. agree that, in accordance with sections 57 and 58(1)(a) of the Local Government (Rating) Act 2002, a 10 percent penalty will be added to any portion of the current instalment for rates other than Metered Water Rates that remains unpaid after the date shown in the table below:
9. agree that, in accordance with sections 57 and 58(1)(a) of the Local Government (Rating) Act 2002, a penalty of 10 percent will be added to the amount of an invoice for Metered Water Rates remaining unpaid after the due dates stated above. The penalty will be added as set out below:
10. agree that, in accordance with sections 57 and 58(1)(b) of the Local Government (Rating) Act 2002, an additional penalty will be added on 8 July 2021 to any rates unpaid from previous years as at 7 July 2021. Cr Dale Williams / Cr Robyn Cherry-Campbell Carried |
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6.1 Destination Wairarapa Report January To March 2021 |
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Purpose For the council to receive a report on activities from January to March 2021. Anna Neilson spoke to the Destination Wairarapa report. |
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That the Council: Receives the Destination Wairarapa report on activities. |
5 YOUTH COUNCIL UPDATE
Glenda Seville gave an update on the Youth Council. Masterton District Council have now taken up the lead role in supporting the Youth Council since their contract with Connecting Communties ended. There are 15 new members, five of which are Carterton students. The are looking at changing the structure of how the Youth Council attend meetings, with a couple of students attending the meetings in an advsiory role and reporting back to the full Youth council.
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6.1 Minutes of the Ordinary Council Meeting held on 12 May 2021 |
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That the Minutes of the Ordinary Council Meeting held on 12 May 2021 are true and correct. |
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Purpose For the council to provide confirmation of the Independent Hearings Commissioner approval of the Plan Change for the Wairarapa International Dark Sky Reserve – Outdoor Artificial Lighting Plan Change. To seek confirmation of this as Council’s decision on the Council Initiated Plan Change. |
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That the Council: Receives the report. Receives the recommendation of the Independent Hearings Commissioner on the Plan Change for Wairarapa International Dark Sky Reserve – Outdoor Artificial Lighting Plan Change, and Adopts the recommendation of the Independent Hearings Commissioner as a Council decision and direct officers to notify the decision in accordance with the First Schedule of the Resource Management Act 1991. |
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Purpose For the Council to note progress on lining the Wastewater pond reservoirs, and budget update. |
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That the Council: Receives the report. |
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Purpose For the council to provide approval for the Mayor and Chief Executive to sign the attached Memorandum of Understanding (MOU) with Wairarapa Water Ltd (WWL). Robyn Wells from Wairarapa Water Ltd spoke to the report. |
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That the Council: Receives the report Agrees to provide approval for the Mayor and Chief Executive to sign the attached Memorandum of Understanding (MOU) with Wairarapa Water Ltd (WWL). |
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Purpose To seek approval for attendance at the 2021 Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and authority for Council representatives to act as delegates at the AGM. |
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That the Council: Receives the report. Approves the attendance of the Mayor and Deputy Mayor at the 2021 LGNZ Annual General Meeting. Nominates Mayor Lang as the Presiding Delegate for voting on behalf of the Council at the 2021 LGNZ Annual General Meeting. Nominates Rebecca Vergunst, Deputy Mayor, for voting on behalf of the Council at the 2021 LGNZ Annual General Meeting if Mayor Lang is absent from the Annual General Meeting. |
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Purpose To provide a report on elected members’ activities since the last Council meeting. |
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That the Council: Receives the report. Notes the elected members’ activities. |
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Purpose To inform Council of officers’ activities since the previous meeting held 12 May 2021. |
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That the Council: Receives the report. |
RESOLUTION TO EXCLUDE THE PUBLIC
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That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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That Council moves out of Closed Council into Open Council. |
The meeting was closed with a Karakia led by Cr Rob Stockley.
The meeting closed at 3:20pm.
Minutes confirmed……………………………………………………………….
Date……………………………………………………